Copyright: 1998 - 2003 (c) Byron
Citation: .


WordBase Overview

Overall program concepts are introduced in the Application overview, see WordFile overview for conventional operation and save to disk functionality.

The application includes an Object Linked Embedded (OLE) capable, fully featured word processor with nine different stages/faces in a compressed database format, which offers enhanced security with a user privacy facility.

The Browse screen shows multiple records to aid selection, page down using the scroll bar or use the navigator buttons, then double click a record or select the Detail button to gain access to the Text. Initially your last document is found and selected, the highlighted label indicates the data Order

To move between controls and edit boxes:-

•	click on the area you wish to edit

•	or use the 'Tab' key to move between edit fields and the navigator buttons at the bottom of screen.

•	or use the 'Alt' key plus underlined letter.

•	·

If the text window scrolls up when full, it can be returned using up arrow key etc. The report/printout expands to include all text. Data may be changed by keystrokes or by using text functions

The stage menu selector allows features to be enabled progressively and may be hidden. Accessing a document reconfigures the screen to the stored stage/level.

Has multi-dictionary support for spell checking including foreign languages (download from www.ByronSoftware.co.uk ).

The program aims at being user friendly, however, teaching full word processor function and database concepts is not simple, so during normal program operation context sensitive help is available by pressing the function key F1.

The Search for Help on option in the Help menu enables keywords and individual words to be found within the support documentation.

For details on WordBase and its uses, click the underlined text or the Index or Contents button of this 'Help' window and browse or search for the subject you are interested in.

At stage1 the application facilitates the introduction of ICT at primary school with only four large buttons being visible yet at the later stages it has the features that an 'A' level or university student may require. The user logon has value at all stages as one user cannot modify or delete anothers work and the private function prevents view and copy.

For more information refer to an Overview of Basic Controls.

For dictionary downloads, support or the latest details refer to:-

________________________________________

Byron Software and Quality Assurance Services

________________________________________

for latest details: www.ByronSoftware.co.uk

email: Support4ME@ByronSoftware.co.uk

or use Phone / Voicemail : 0870 740 2635

        ( overseas 44 870 740 2635)

Contact:-  Neil Thompson  B.Tech. C.Eng. M.I.MechE. FIQA.

Engineering Council Registration No. 324531.

Quality Systems Assessors Certificate No. MFQ1308.

________________________________________


Basic Screen Controls

In addittion to menu options, the Detail and Browse buttons facilitate mode switching.

To move between controls and edit boxes:-

•	use the pointing device and click on the area you wish to edit

•	or use the 'Tab' key to move between edit fields and the navigator buttons (bottom of screen).

•	or use the 'Alt' key plus underlined letter

•

If the text window scrolls up when full, it can be returned using up arrow key etc. The report/printout expands to include all text. Data may be changed by keystrokes or by using text functions


WordBase Menu - Overview

Main Menu features. Help descriptions appropriate to the program stage/function are accesses by selecting the menu, such as File then moving the cursor over the menu item and then pressing F1.

•	File

•

•	Edit

•

•	View

•

•	Insert

•

•	Stage

•

•	Utilities

•

•	Window

•

•	Help

•


File menu - Overview

The following items are available:-

•	New

•

•	Open

•

•	Save

•

•	Send to WordFile

•

•	Import

•

•	Export

•

•	Printer Setup

•

•	Print Preview

•

•	Print

•

•	Exit

•


New
Located in File menu, creates a New blank untitled document.


Open
Located in File menu, toggles between Browse and Detail mode


Save

Located in File menu or as a button on the Toolbar or by using the shortcut keystrokes Ctrl+S or after a time period the Save reminder.

Saves/Posts any WordBase edit changes to your hard disk (hardsave). If your system is susceptable to operating system 'hangup' due to memory swap activity, print driver or other non compatability issues then 'hardsave' prior to Preview and Print or similar system request.

If your system is 'stable' then the automatic 'softsave' or selecting the 'tick' Icon button which also initiates a softsave, is all that should be required.


Send

Located in File menu and can also be invoked using the mouse menu (usually right click).

If text is selected then this text is processed else all text in the current column is sent.

•	WordFile - text is entered at the current cursor location in the selected file or will open a new WordFile document if appropriate.

•	STPlan - Objective, Actvities, Outcome, Evaluation. Text is entered in the appropriate subject and the chosen column of the current Short Term Plan.

•


Import

Located in File menu.

Used to import sample data, restore from a 'backup' disk and facilitates transfer of data between computers, ie home to office/school or office/school to home.

With focus on the WordBase window, documents are imported from 'floppy' drive A: to the database. Import data has to have been previously created using the Export option.

If no disk in the A: drive then 'Select Directory' dialogue is shown which also enables other/network drives to be selected. Double click on C:\ for 'backup' files created using the  Export option, then select OK. The 'Files' window is purely for information, file selection is automatic.

There are two options to chose from:-

•	Append only - Records that do not exist in the main database are added.

•	Update and append - Records that exist in the main database are updated and those which do not exist are added.

•


Export

Located in File menu.

Used to create a 'backup' disk and facilitates transfer of documents between computers, ie home to office/school or office/school to home, when used with Import. The facility provides a distributed computing system which can operate within or out of office/school enabling documents to be correllated on a single PC.

With focus on WordBase, data is copied from the database to 'floppy' drive A:. The disc inserted in drive A: may be any PC formatted 'floppy' disc.

There are two options to chose from:-

•	Create - New transfer files are created, deleteing any existing WordBase transfer files, any other files are unaffected, hence if there is insufficient space an error message is generated. Selected records are then copied and a message indicates when complete.

•

•	Append - Selected records are then added to existing WordBase transfer files and a message indicates when complete.

•

If the application presents a write error message or does not confirm that documents are transferred, then check to see if  the 'Windows Explore' program can read the disc. If it requires to be formatted an appropriate prompt is shown.

After making the above selection six further options are available:-

To file on A: drive

•	Current document only - the one shown or record indentified in the Browse grid

•	All your documents - all those belonging to the User logged on. If used with system administrator's identity then all are selected.

•	All documents - all documents that are not marked private.

•	Until Group change - selected records.

•	Until Subject change - selected records.

•

To file on C: drive or network drive

•	All your documents - all belonging to the User logged on. If used with system administrator's identity then all are selected.

•


Printer Setup
Located in File menu, enables your Printer Setup details and appropriate Properties to be modified prior to creating printer output.


Print Preview
Located in File menu, the Print Preview option shows the Preview Window which enables document layout to be viewed prior to committing the document to Print.


Print
Located in File menu, Print submits the selected document to the 'default printer' as defined within your operating system.


Exit
Located in File menu. Closes all windows and Exits the application.


Edit menu - Overview

The following sections are available from WordBase:-

•	Record Navigation

•	Private Mode

•	Undo

•

•	Text functions

•	Find

•	Go to Link

•	Replace

•	Find next

•

•	Spell Check

•	Word Count

•	Text Sort

•	Speak Text

•	Select All Text

•

Note:-

•	To open, run, activate or edit a linked object, depending on its type,  just double click on the selected object.

•	To return, just click the document outside of the object.

•


Record Navigation

Located in the Edit + Record menu.

To facilitate changing the current record using keystrokes and thus enabling detail text to be viewed. The record shown is dependent on the Order selected for the data.

•	First record - first record of the selected data order.

•	Prior record - the record before the current record.

•	Next record - the record after the current record.

•	Last record  - the last record of the selected data order.

•

These functions are also available by the Navigator buttons


Edit Record

Located in the Edit + Record menu.

Enables your current document detail, ie if the 'User' field is identical to the logon Teacher Name to be changed and saved. This restriction does not apply to the system administrator.

The function is also available from the Navigator buttons


Delete Record

Located in the Edit + Record menu.

Deletes your current document record, ie if the 'User' field is identical to the logon User Name. This restriction does not apply to the system administrator.

Delete record using the Ctrl+Del shortcut keys is disabled when the document area has focus, to prevent misshap. To use these keys in detail mode, click on a field on the Index Data panel say the Subject edit box, then use the Ctrl + Delete combination.


Private Mode
Private Mode which is located in the Edit Menu and on the Index Data Panel, when checked prevents other users from viewing or coping document detail. The system administrator is not restricted.


UndoRedo
Quit Edit disregards ALL changes made since the last 'softsave', can also be activated using the keys Ctrl+Q or by using the X button on the navigator.

Undo and Redo are located in Menu click (usually Right button) of pointing device. The menu item advises the type of action, such as Undo Input. (also available from Edit menu)

Please Note:- The above is not the same as Undo using Ctrl+Z which just removes the last edit action, the function can have a major effect if the  'tick' button (right of the navigator buttons) is not used regularly.


Text Functions

Located in Edit menu and Menu click (usually Right button) of pointing device to show, plus on Toolbar (stage 7 and above).

Once selected block text reacts to these menu functions.

The traditional direct keystrokes have also been implemented.

•	Cut text - Moves selected text to 'Clipboard' replacing any text previously transferred. (ie highlighted text in current record is deleted).  Direct keys Ctrl+X

•

•	Copy text - Moves selected text to 'Clipboard' replacing any text previously transferred. (ie highlighted text in current record remains). Direct keys Ctrl+C

•

•	Past text - Copies the contents of the 'Clipboard' to the current location of the cursor. Direct keys Ctrl+V

•

•	Clear text - delete highlighted text. Direct key Delete

•

•	Select All text - Selects/highlights all text at the current location of the cursor (ie includes all text in the document even that which may not be visible.) Direct Keys Ctrl+A

•

The options in this section operate with the 'Clipboard' facility, which also enables text export and import from any program with a similar facility, (ie 'Notepad'  'WordPad' and most other proper text/word processors).

If a menu item is shown grey then text is not selected or in the case of Paste the contents of the clipboard are Nil or unsuitable.


Find / Find Next

Located in the Edit Menu and on the ToolBar.

Find enables text within the current control to be found, can also be invoked using the keystroke Ctrl+F. In the Find what box, enter the text you want to search for in the current edit control.

Find Next enables the next occurrence of specified text, within the current control, to be found and can also be invoked using the keystroke F3

Note:-

•	To cancel press ESC

•	Double click on a word - selects that word, if text is selected then that text is automatically entered in the Find what box.

•


Go to Link
Located in the Edit Menu and shows the Go To Link marker dialogue box listing Link markers within the document. Make your selection and then click OK to jump to that section in the document.


Replace

Located in the Edit Menu and on the ToolBar.

Enables text within the current control to be found and replaced by another string, can also be invoked using the keystroke Ctrl+R.

To Replace text, in the Find what box enter the text you want to search for, in the Replace with box enter the replacement text, then select Find Next, Replace, or All. To cancel press ESC.


Spell Check

Located in the Edit Menu and has the following options:-

•	All Text - also available from the ToolBar,  based on the  spelling options selected, starting at the first word in the document all words are checked against words found in the Main and Custom dictionaries. If a word is not found then the Spell Check Dialogue is shown.

•	•	From caret - can also be invoked using the key F4, performs the spell checking function as in All text(above) but starts from the current caret position.

•	•	Word at caret - can also be invoked using the Check Word option of the mouse menu (usually right click). Spell checks the word at the current caret position. Pop-up menu advises, word - found in dictionary or lists suggestions; click on the chosen word to replace check word in your document.

•	Finish word - can also be invoked using the Finish Word option of the mouse menu (usually right click). Finds words in the selected dictionary that begin with the letters of the word / character group at the current caret position. The pop-up menu appears on the left with the word list, which is limited by Spell Option setting, showing dictionary words. Click on the chosen word to enter completed word in your document.

•


Word Count
The WordCount feature just counts words in the document excluding numbers and any embedded objects.


Text Sort
The Text Sort feature can operate on Paragraphs or Words in Ascending or Descending order.

When Word Sort selected the options to convert to lower case and remove duplicate words with just +s or +'s are available.

This novel feature enables customised/foriegn language dictionary files to be created from a documents words.

Also rather usefull for teachers preparing WordBank files.


Speak Text
Located in the Edit Menu and on the ToolBar of program stages 1,2 and 3.  Select Speak Text to hear the words included in the document (if sound is activated).


View menu - Overview

The following are available:-

•	Order

•	Browse or Detail

•

•	Tool Bar

•	Paragraph Bar

•	Ruler

•	Status Bar

•	Index Data

•	Navigator

•

•	View Mode

•	Merge Data

•	Control Characters

•

•	Zoom

•


Order

The following options are available which organise database records, they can be changed by selection from the View | Order menu or by a left click with pointing device on the appropriate Label.

The highlighted Label indicates the current Order of the database.

•	No - Document number and begins database primary index.

•

•	Group - Group Name then primary order.

•

•	User/Date - User Name and Date order.

•

•	Subject/Description/Issue - Subject Oreder.

•


ToolBar

Visible unless the item in the View menu is shown without a tick.

The Toolbar includes an increasing number of buttons as the program stages are introduced:-

•	stage 1 & 2: - four large buttons, Open, Save, Speak and Picture.

•	stage 3 & 4: - the above four buttons plus five Color buttons.

•	stage 5: - Open, Save, Preview and Print buttons, five Color buttons plus Sound and Picture.

•	stage 6: - Open, Save, Spell, Preview, Print buttons, Font Color change and Highlight Color change, plus Sound and Picture.

•	stage 7: - stage 6 buttons plus Cut, Copy and Paste buttons.

•	•	stage 8: - New, Open, Save, Spell, Preview, Print,  Font Color, Highlight Color buttons; Zoom document selector, Bullet and Indent, Decrease Indent, Show/Hide control character, Find, Replace, Insert Video or Sound, Picture and Next buttons.

•


Paragraph Bar

Visible only when a tick shown in the View menu.

To change a font type or size

•	Select the text whose format you want to change.

•	Click the drop down arrow of Font box and make your selection from the list.

•	Click on the Font size drop down arrow and select a size.

•	If you want a different size to those displayed then click in the font size box, type in the size you want and press the Enter key to change text size.

•

To change a font style

•	Select the text whose format you want to change.

•	In the middle of the Paragraph bar are three buttons with

•	B - for Bold,  I  - for Italics and U - for Underlined.

To format a paragraph

•	Click anywhere in the paragraph you want to format.

•	In the middle right of the Paragraph Bar are three buttons indicating Left, Right and Center which aligns the text.

•	The fourth Justify button produces a vertical beginning and end to the wrapped lines of a paragraphs by 'stretching' the text, this effect tends to be used in published text.

•

Tab type buttons

•	Located to the right of the Paragraph Bar, click to select  Left, Right, Decimal or Centered Tab button.

•	Click on Ruler to Insert chosen Tab type.

•

Note:-

•	You can specify the font for new text by changing the font settings before you begin to type.

•	You can change the font for an entire document by using Select All from the mouse menu (usually right click) before making your Font selection.

•	You can define paragraph formatting for a new document by changing the format options before you begin to type.

•


Ruler

Located immediately above the document and is visible only when a tick is shown in the View menu. The Ruler controls:-

•	Paragraph Indents are the triangular icons on the Ruler left side, the top icon dictates the indent value for the first line with the bottom icon controlling the indent value for other lines within the paragraph.

•

•	Tab positioning controls the additional indent or spacing of text after a Tab key entry. A Tab position icon may be added to the ruler by clicking at the chosen position, the type of a Tab function is dependent on which Tab button is selected. Tab icons may be dragged to a new position or deleted by dragging them off the ruler.

•

•	Line Wrap icon is triangular - located on the right of the Ruler . It may be dragged to determine the position at which all lines within the paragraph wrap onto a new line. The action is referred to as 'soft return', whereas pressing the Enter key insets a 'hard return' the point at which a new paragraph starts.

•

•	Table Cell icon is a grey vertical line - controls the position and size of a cell, when a cell icon is dragged other cells to the right are resized proportionally to fir the table row.

•


Status Bar

Visible only when a tick shown in the View menu and provides information as to the position of the caret, such as Page and Line number, Column position.

Also Zoom factor and the status of the Insert(OVR), Capitals Lock(CAPS), Number Lock(NUM) toggle functions.

•	OVR showing - Text entered using the keyboard will overwrite existing text else text is Inserted.

•	CAPS showing - Text entered by keyboard is in CAPITALS.

•	NUM showing - Dual mode keys are locked as Number values.

•


Index Data

Visible if the option item in the View menu is shown with a tick.

The panel contains the database head record field edit controls. The highlighted label indicates the record Order, click on a Label to change database record order.

Buttons include:-

•	Browse - shown in Detail mode.

•	Detail - shown in Browse mode.

•	Next - enabled when window state is in maximised, in normal window state button text shows grey.

•


Navigator

Database Navigator buttons are located at the bottom of the WordBase window and are provided to facilitate one touch use with the pointing device.

From the left the buttons provide access to the First, Prior, Next and Last records respectively. The navigational options in the Edit menu perform the same function.

The button on the right with the 'tick' icon performs the Post edit/'Soft Save' function, if the 'tick' is dimmed no data change has occurred since the last post/save. The Soft Save function commits data but dependent on your Windows energy conservation setting may not write to your hard disk. Important if you use a Laptop in battery mode.

The Save function in the File menu performs a 'Hard Save' ie database on hard disk is updated.

Changing the current record automatically performs the Post edit/Save function.


Merge Data

Located in the View menu, shows the Merge Mail database and enables standard letter/documents to be printed quickly with different names /data values. For example, a standard letter may be personalised to include each person's name and/or results, cost etc;

•	When the Merge Data window is activated, if the text file Data.txt exists in the current directory then the contents are loaded into the database else a help entry is displayed showing that Link Marker replacement text has to be separated by a coma (,)

•

•	The Merge Data window includes a navigation control which has buttons to:-

•	•	Go to First record - finds first line/record in database

•	Move to Prior record - finds record before current record

•	Move to Next record - advances current record

•	Go to Last record - locates last record in the database

•	Insert record - adds a blank new line for edit

•	Delete record - removes record from the database

•	Post edit - commits changes made to the current record in the database.

•	Cancel edit - abandons insert mode or edit changes and reloads current record from the database.

•

•	Select the Merge button to copy database comma delimited text to the respective Link Marker in the active document. Simply - the first part of the text visible in the Merge Data text box (up to the first comma) is copied and replaces the text in the document's first Link Marker; text after the first comma (up to the second comma) is copied and replaces text in the second Link Marker and so on.

•

•	Select the Close button to de-activate the window and Save data to the text file Data.txt in the current directory, if file does not exist then it will be created (assuming write access).

•


View Mode
The View menu View Mode has two options:-

Page view - replicates the multiple pages when printed.

Continuous - the document has no page breaks.


Control Characters
If checked in the View menu then Control Characters appear within the document. Enables end of paragraph 'hard' returns to be differentiated from 'soft' returns used in the text wrap function.


Zoom
The View menu and Toolbar Zoom selector has a stepped value range from 10% to 400% which controls the magnification level of the document as viewed. Refer to Paragraph Bar to change text size.


Insert menu - Overview

The following items are available:-

•	Date

•

•	Page Break

•

•	Columns

•

•	Link marker

•

•	Media

•

•	Object

•

•	Table

•

•	Text File

•


Insert Record - Copy Record

Located in Insert menu.

To facilitate record/document creation:-

•	Insert record  - All input/edit fields are blank except the Issue, Date and User fields, the latter holds the logon user name.

•

•	Copy current document - All your data is duplicated and with Issue and Date fields being updated. If the document is not yours and is marked Private then detail is not copied, else duplication with User field change to yours is completed.

•


Insert Date - Calendar Function

Located in the Insert Menu:-

Insert Date

•	Click on the document where you want the date to appear

•	On the Insert menu, select Date - the dialogue shows

•	Click on Short or Long format

•	To change the date select the drop down arrow to reveal the calendar facility.

•	•	Use month buttons for next or prior month

•	Click on the heading month to reveal the drop down month selector.

•	Click on the heading year to reveal the year spin control - the up or down button

•	Click the date under the day heading to set date for insertion.

•	•	Alternatively click on the day, month or year in the edit box and either type new value or use the up or down arrow keys to increment.

•	Select Insert button to add to your document.

•


Page
Insert Page Break - Starts the next section on the next page.


Column
Insert Column is located in Insert menu and has a choice of 2 to 6 to enable text to be formatted similar to that of a newspaper.

•	Columns are a particular form of a Table and can be converted to be viewed as such from the Format Column menu.

•	To add an extra line within a column just depress the Return key.

•	To move between columns use Tab key, or Shift+Tab for backward

•	The Ruler indicates that the caret is within a Column and controls the behaviour of text within that column.

•


Link Marker
Insert Link Marker is located in the Insert menu and is used for

•	Marking a target location to be used by Go to link, which can be used to easily locate a particular position within a document.

•	Enabling a Jump between Link Markers - enter any number of Link Markers with the same text (capital independent) and click on the first - caret moves to the second, click on second - caret moves to the third. . . . click on last - caret moves to the first. This feature enables Content and document Thread links to function.

•	Mail Merge marker - use the Merge Data function to add names and data to replace Link marker text.

•


Insert - Overview

Located in the Insert menu with the following options:-

•	Picture

•

•	Sound

•

•	Video

•


Insert Picture

Located in the Insert + Media menu and as a button on the Toolbar  select Picture to show the Insert Image window.

•	Click on a filename to have a look at the image, you can use the up and down arrow keys to view the others.

•	To change drive - click on the down arrow in the top drive box and then click on an item from the drop down list.

•	To change directory - double click on a folder icon to move up or down the structure and to open the directory and show files.

•	Options

•	•	Float over text - the position of the image is independent of text entered when checked, else the image remains as part of the text and moves if additional text is added above

•	Save with document - if checked the image data is included as part of the document file else the image is linked to the Image file. When linked an Image may be changed outside of the program and the changes will be seen in the program when next loaded.

•	Link to an external editor - if checked, double click on the image in a document will invoke the editor registered with the system for editing images (usually Paint for .bmp).

•	•	Image Borders - when Float over text is selected, text may wrap around a picture with a minimum gap as stated in each box.

•	To insert your chosen Picture select the Insert button.

•	To cancel just select the button

•	To move or resize the image in your document then press the Alt key select and move with the mouse.

•


Insert Sound

Located in the Insert + Media menu and as a button on the Toolbar  select Sound to show the Embed Sound window then Insert an existing File or a Newly Recorded sound.

•	Click on a filename to hear a sound file (if preview sound ticked), you can use the up and down arrow keys to hear the others.

•	To change drive - click on the down arrow in the top drive box and then click on an item from the drop down list.

•	To change directory - double click on a folder icon to move up or down the structure and to open the directory and show files.

•	Options

•	•	Float over text - when checked, the position of the sound icon is independent of text, else the sound icon acts just like a character and moves with inserted text.

•	Preview Sound - if checked, file selection plays the sound but you then have to wait before selecting Insert button.

•	•	Borders - when Float over text is selected, text may wrap around the icon with a minimum gap as stated in each box.

•	Select the Insert button to embed sound file in your document.

•	Select New button to Record and Insert sound data.

•	•	the Embed sound window closes and the Sound Object In window shows.

•	Ensure microphone is attached to the sound card of your PC and select the RED button to record a sound / voice.

•	Use the tape recorder type buttons to replay or other functions as you wish - additional help is available.

•	Close the window using either File + Exit or X button and the sound data is embedded in your document file.

•	•	To move or resize the Sound Icon in your document then click and hold whilst moving the mouse, centrally to move or on the black squares in each corner or side to resize.

•	To Play the Sound from within a document just double click.

•


Insert Video

Located in the Insert + Media menu and as a button on the Toolbar  select Video to show the Link Video window.

•	To change drive - click on the down arrow in the top drive box and then click on an item from the drop down list.

•	To change directory - double click on a folder icon to move up or down the structure and to open the directory and show files.

•	Option: Float over text - when checked, the position of the Video icon/image is independent of text, else it acts just like a character and moves with adjacent text.

•	Borders - when Float over text is selected, text may wrap around the icon/image with a minimum gap stated in each box.

•	To insert your chosen Video select a filename and then select the Insert button, to cancel just select the button

•	To move or resize the Player Icon in your document then click and hold whilst moving the mouse, centrally to move or on the black squares in each corner or side to resize.

•	To Play the Video from within a document just double click.

•


Insert Object - Overview

Located on the Insert menu and has options to allow an object to:-

•	Float over text - the Object's position is independent of entered text and can be moved to any position in a document.

•	Included in text - the Object is included within the text and moves with the text just like any character.

•

Selecting one of the above options enables an object to be inserted (please be patient, reading your PC's registry and resolving the references can take some time) and shows the Insert Object dialogue panel:-

•	To Create from File select the option on panel left and then browse  to locate a File or type the path and file name, clear or select the Link box to choose between embedding the object or just linking.

•	•	Linking an Object inserts a picture of the file contents into the document, the data is not saved within the document and requires the referenced file to found to enable it's display when the document is loaded, else the locate file dialogue is shown.

•	Linked Objects also allow modification external to the program with changes being reflected in the document.

•	Not all embedded objects can be saved within the document e.g. Video, so prudence recommended.

•	Clear or check Display as an Icon and then select OK.

•	To Create New select the option on panel left, then an Object Type clear or check Display as an Icon and then select OK.

•	The Result box provides information as to the proposed action.

•

When finished creating the object, click outside the object to focus control on your document.


Table
Insert Table shows a dialogue box to enable the number of Columns and Rows to be chosen by click on the respective box down arrow, alternatively a number may be typed into each box. Select OK to complete the Insert Table function. The Format Table menu option is available when caret is within the Table.


Insert Text File

Located in the Insert menu, activates the Insert Text dialogue.

More Help - available within the dialogue by clicking on the ? button then clicking on the item.

Load a document - just click on the file and then Open button.

Change Drive or directory - If the file is not shown then:-

•	In the Look in box, click the down arrow, click the drive, folder or Internet location that contains the document.

•	In the folder list, double-click folders until you open the folder that contains the document you want.

•

Stage 5 and above - if the file is not a WordFile document click the 'Files of type' down arrow to select other file types (Rich Text, Plain Text, Website formats and All files *.* ) to convert and Insert.


Overview

The following items are available progressively from program stage 5, and only if they are applicable to the current caret position else they appear grey:-

•	Text

•

•	Tabs

•

•	Object

•

•	Table

•

•	Columns

•

•	Paragraph

•

•	Document

•


Format Text - Overview

Located in the Format Menu and has the following options:-

•	Fonts

•

•	Color

•

•	Highlight Color

•

•	Bold

•	Italics

•	Underline

•

•	Left align

•	Center

•	Right align

•	Justify

•

•	Bullet

•	De-Indent

•


Format Tabs - Overview

Located in the Format Menu.

Tab stops are icons which are part of the Ruler function and control the additional indent or spacing of text after Tab key entry.

A Tab icon may be added to the ruler by just clicking at the chosen position, the type of a Tab function is dependent on which Tab button is selected. Tab icons may be dragged to a new position or deleted by dragging them off the ruler. Each paragraph can have a different Tab stop format, changes are applied to the current or selected paragraphs.

The Ruler may contain many Tabs and to move each icon individually would be tiresome so the Format Tabs dialogue facilitates such changes. Paragraph settings are displayed in the Tab stop position list when activated. The dialogue has the following options:-

•	Clear All - select button to remove all Tabs

•	Reset All - choose the spacing from the Tab Spacing drop down list (5mm to 40mm between each Tab) and then select Reset All button.

•	Set Tab - Tabs may be set individually by selection and edit of the value in the Tab stop position edit listing.

•

Note:-

•	To apply changes to the document select OK button, selecting Cancel button disregards any new dialogue settings.

•


Format Object - Overview

Located in the Format Menu, activates the Object Controls dialogue which has the following options that appear 'grey' and/or inactive if not applicable to the selected object:-

•	Fast Display - can display the filename of the embedded object with the object's area being represented by a grey section; thus saving time re-painting the screen during other input, edit or view scroll actions.

•

•	Save with Document - when checked it indicates that the object's data is saved within the document file, else the object is linked to the objects own file.

•

•	Text Flow Borders - indicates the margin between the object and adjacent text, with individual settings for Top, Left, Right and Bottom.

•

•	Scale Factor - can be used to resize, stretch and/or distort an image of the object. A number may be typed in the edit box or the Up or Down arrow can be used to 'spin' the value.

•

Note:-

•	changes may be applied to the document whilst keeping the dialogue open by using the Apply button.

•	changes are made and the dialogue is closed on selection of the OK button.

•	the Cancel button disregards changes and closes the dialogue panel.

•


Format Table - Overview

Located in the Format Menu and has the following options:-

•	Frame..

•	Grid Lines

•	Delete Table

•	Select All Cells

•

•	Column & spacing

•	Connecting Table

•

•	Insert Row

•	Delete Row

•

Note:-

•	A table may be newly created using Insert Table or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats. Tables are treated as a number of cells organised in rows and columns.

•	Each cell can have as many lines and paragraphs as required

•	•	row height is adjusted automatically to accommodate additional cell contents.

•	to create a new line/paragraph just press the Return key.

•	•	Line/paragraph formatting is performed in relation to a cell's borders. When the caret is within a table, the ruler shows the positions of all the cells in a table's row and the formatting attributes of the cell at the caret's position.

•	•	To resize/move a cell within a row use the cell border icon on the Ruler, cells to the right are adjusted proportionally.

•	•	Text can be selected either within a single cell or in steps of complete cells or rows.

•	When a selection is deleted inside a table only the text is deleted.

•	Tables can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key, move up or down a row use the arrow keys.

•


Frame

Located in the Format plus Table Menu, to alter the attributes of a table or part of a table, cells must be selected else current cell only.

The Table frame dialogue has the following controls:-

•	Line width - use the edit box to enter a new value or click on the down arrow and select from the drop down list.

•	Frame - the graphic representation depends on the number of cells selected, click on the appropriate portion of the graphic to add or remove cell frame lines.

•	Use the Select All Cells option in the Table menu then use this option to format whole table, for example if you require your table to print out with a perimeter frame, click top, left, right and bottom of the graphic; to add column and row frame lines click centrally on the graphic; to remove a line click on it.

•	Background - color may be chosen by click on the User defined down arrow and then selection from the drop down list; alternatively to gain access to a greater choice select the button titled Other to activate the Custom Color selector

•	Text distances - to set the margin of cell contents to the cell frame border use the Left, Top, Right and Bottom edit boxes to enter new values or click the down arrow and select from the drop down list.

•

Note:-

•	A table's attributes are its frame width, distance between frame and formatted text, and background color which are contained within cell borders.

•	When the selection extends over multiple tables or tables mixed with text, attributes cannot be changed and a message box is shown.

•


GridLines
Table Gridlines are visible in normal edit mode but are not visible at Preview or Print, if printed lines are required then refer to Table frame.

A table with a single row and without grid lines being visible would be considered a column table, selecting this option hides grid lines.

To show grid lines select View As Table option from Columns menu.


DeleteTable
Delete Table removes the whole of the current Table structure and it's contents. A confirmation dialogue is shown prior to deleting the Table and as the action cannot be reversed with Undo function, you are reminded to Save first if changes have been made.


SellectAllCells
A quick/simple way to Select All Cells within a Table to perform whole Table operations such as Text or Frame formatting.


Column & Spacing

Located in the Format plus Table Menu with the following options:-

•	Reset - if cell position and size has been adjusted using the Table icons on the Ruler then this option restores and aligns all cells in the table.

•	Insert - a new column is inserted before the column containing the caret, plus the table is Reset.

•	Delete - the current column is deleted, plus table is Reset.

•	Append - new column added too right of Table, plus Reset.

•

Note:-

These options are not reversed with the Undo function, so you are reminded to Save if changes have been made.


ConnectingTable
Connecting Table options - Insert at Top and Insert at Bottom of current table, both show the Insert Table dialogue. If the new table has the same number of columns the Tables are combined into a single table, else a separate Table is inserted at the chosen position.


InsertRow
Insert Row is located in the Format plus Table Menu and in the pointing device menu (usually right click). The row is insert within the Table after the row containing the caret.


DelRow
Delete Row is located in the Format plus Table Menu and in the pointing device menu (usually right click). The row containing the caret of the current Table is deleted.


Format Columns - Overview

Located in the Format Menu and has the following options:-

•	Delete

•	Select All

•

•	View as table

•	Column & Spacing

•	Connecting Columns

•

Note:-

•	Columns are treated as a number of cells organised in a single row  and are therefore a table type. Columns may be newly created using Insert Column or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats.

•	Each column can have as many lines and paragraphs as required, to create a new line/paragraph just press the Return key.

•	Line/paragraph formatting is performed in relation to a column's borders. When the caret is within a column, the ruler shows the position of all column's and the text formatting attributes at the caret's position.

•	To resize/move a column use the border icon on the Ruler, columns to the right are adjusted proportionally.

•	Text can be selected either within single or multiple columns.

•	When a selection is deleted inside a column only the text is deleted.

•	Columns can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key

•


ColDelete
Delete Column removes the whole of the current Columns structure and it's contents. A confirmation dialogue is shown prior to deletion and as the action cannot be reversed with Undo function, you are reminded to Save first if changes have been made.


ColSelAll
A quick/simple way to Select All within a Columns structure to perform operations such as Text formatting.


ColViewTable
Columns have a single row of cells and do not have grid lines, selecting this option changes to a Table and shows grid lines.


Column and Spacing

Located in the Format plus Columns Menu with the following options:-

•	Reset - if column position and size has been adjusted using the border icons on the Ruler then this option restores column spacing.

•	Insert - a new column is inserted before the column containing the caret, plus the structure is Reset.

•	Delete - the current column is deleted, plus others Reset.

•	Append - new column added too right, plus Reset.

•

Note:-

These options are not reversed with the Undo function, so you are reminded to Save if changes have been made.


ConnectingCols
Connecting Columns options - Insert at Top and Insert at Bottom of current column structure, both show the Insert Column dialogue. If the new structure has the same number of columns the 'Columns' are combined into a single structure, else a separate structure is inserted at the chosen position.


Format Paragraph - Overview

Located in the Format Menu and has the following options:-

•	Format - shows the Paragraph Format dialogue which includes the following options:-

•	•	Line spacing - can be selected from Single, One and a half,  Two lines or a Free number of lines. The latter may be entered in the edit box and has a maximum of 4 lines. If the 'in mm' box is checked then spacing is chosen from mm sizes. The 'Exact' check box indicates if 'best fit' is used.

•	Alignment - a paragraph can be aligned Left, Right, Centered or Justified. The latter produces a vertical beginning and end to the wrapped lines of a paragraphs by 'stretching' the text which is used in published text.

•	Indents - a paragraph may have Left, Right and First Line indents entered in the edit box in mm. These are shown as triangular icons on the Ruler left side, the top icon dictates the indent value for the first line with the bottom icon controlling the indent value for other lines.

•	Distances - set using the Top and Bottom edit boxes, and determine the gap between adjacent paragraphs.

•

•	Border - shows the Paragraph Border dialogue which includes the following options:-

•	•	Parts - includes Top, Left, Right and Bottom, if all selected then the paragraph is within a rectangle. If Tab Lines box is checked then vertical lines appear at each Tab position.

•	Styles - provides for Connected Borders and Double Lines.

•	Line Width - click on the down arrow and select from the drop down list from 1 to 12 points.

•	Text Distance - determines the gap between text and border lines, click on the down arrow and select from the drop down list from 0 to 12 points.

•


Format Document - Overview

Located in the Format Menu and has the following options:-

•	Page Setup - shows the Page Setup dialogue which includes the following options:-

•	•	Paper - includes a size selector which automatically enters paper width and height with the following options:- A4, A5, B5, Letter, Legal and User defined. If set to the latter then the Height and Width edit boxes control size. If the Landscape checkbox is not ticked then the paper has the Portrait orientation.

•	Page Margins - the Top, left, Right and Bottom edit boxes enable control of the gap between the document edge and it's contents.

•	Document Title - enables text string to be added.

•

•	Background - shows the Color dialogue to enable the document background color to be changed.

•

Note:-

•	To disregard changes select the Cancel button or to commit changes to the document then select the OK button.

•


Stage selector - Overview

The Stage facilities are designed specifically for educational use, however some Office based users may prefer, for example, the stage 7 toolbar. There is no programatic disadvantage for advanced users having a program with stage capabilities and it has significant advantages if sharing a PC with your offspring.

You can create or copy a document, use  the stage menu to select and observe the features required and then save the document.

When a document is re-accessed, the screen will be reconfigured to display only the stage selected features, thus maintaining focus on the teaching points with no additional functions and/or complications especially with the stage selector hidden from the less experienced user/pupil.

At stage1 four large buttons are included and by default the text is set to large to facilitate exercises using the pointing device / mouse. The 'Speak' button enables the program to highlight and 'talk' the entered words, provided the system has a sound card and speakers or headphones attached. Whilst sound files are included the voice and vocabulary may be amended so that the pupils listen to a familiar voice, their teacher for example, with the correct language / accent / emphasis.

At stage 8 the program includes object, picture, column and table functions, can Insert/Convert most popular Word processor formats (.doc) and web documents (htm and html), and Writes standard rich text, basic document and web files (rtf, doc and htm);  also any text convertors installed and registered by other programs (per 'Windows' standards) are included for conversion purposes. Text font and color choices are no longer restricted and the wordbank is replaced with the Thesaurus/Dictionary. This level suits most advanced users.

The following illustrates the features included at each stage:-

Stage 1, Stage 2, Stage 3, Stage 4,

 Stage 5, Stage 6, Stage 7, Stage 8


Utilities menu - Overview

The Menu is available at stage 6 and above. The options are:-

•	Graph - Activates the plotting facility which enables output to be generated automatically when activated from within a WordBase or WordFile data table

•

•	Passwords - Enables a user to change their password, and the system administrator to issue user names.

•

•	Rebuild Data - provides data base verification and rebuild facility, useful to recover data in the event of any operating system hang/disk read/write error.

•

•	Spell Options

•

•	Configure Tools    - from stage 8

•	_____________________________

•	A - additional Tool - from stage 8

•

•	B - additional Tool - from stage 8

•

•	Control Sound

•

•	Record Sound

•

•	Media Play/Edit

•

•	Image Editor

•

Note:-

If any of the above returns a message "Unable to initiate program" then refer to Configure Tools.


Window menu - Overview

The following sections are available in the 'Window menu' of the Medium Term Plan window:-

•	Thesaurus / Dictionary

•

•	Preview - Activates the Preview window to Load, View and Print existing reports.

•

•	Graphics - Activates the Projection Manager window and automatically locates any relevant entries.

•	_____________________________

•	MDI View arrangement

•	_____________________________

•	Long Term Plan - Activates the plan screen.

•

•	Medium Term Plan - Activates the plan screen.

•

•	Short Term Plan - Activates the plan screen.

•

•	WordFile - Activates the window for rich text edit and save to seperate file options.

•	_____________________________

•	Window Size Control

•	In addition to the usual control buttons menu options cover:-

•	Resize - returns window to normal size.

•	Minimize - current window.

•	Maximize - current window.

•	Close - minimises the window and closes the Short Term Plan database so the Next button omits the Plan window from the sequence.

•

_____________________________


Help menu

The following sections are available in the 'Help menu':-

•	Overview

•

•	Basic Controls

•

•	Search for Help on . . .

•

•	Tip of the Day

•

•	Tutorials

•

•	Versions

•	_____________________________

•	Web - ByronSoftware

•

•	About

•

•	Beep

•


About

The About panel is selected via the Help Menu, it shows details of:-

•	Program and Version category

•	Copyright and ByronSoftware contact numbers

•	Licensed User Name and Serial Number

•	Physical Memory available and Memory in use

•	Program Register button - access by click on the Icon if not visible.

•


Beep
If Beep is checked then when the About panel or the File Save prompt shows - a sound is made to attract the users attention.


Tutorials

The following guidance is offered to reference and expand on that included in the Basic Controls and Menu section of MTPlan program Help and to show, by example, how to use some of the novel features included within the program:-

•	Import 1 - Short Term Plan examples.(see removal)

•	Import 2 - Medium Term Plans - Schemes of Work and Numeracy Strategy examples.

•	Import 3 - Long Term Plans - Frameworks (Literacy and Numeracy) plus National Curriculum.

•	________________________________

•	Finish Word and Spell Check

•

•	Insert STPlan - First weekly/session plan.

•

•	Copy STPlan - Detail for next week

•

•	Copy All your STPlans - Subject Teacher

•

•	Edit STPlan Detail 1

•

•	Create STPlan 1 - using the Lite version

•

•	Create STPlan 2 - using Long & Medium Term Plans

•

•	Edit STPlan Detail 2

•

•	LT and MTPlans - Subject Coordinator

•

•	Plan Detail - Apearance

•	________________________________

•	STPlan Output - options using Preview and Print

•

•	Class Teacher

•

•	Class Plan

•

•	Subject Plan

•

•	Subject Teacher

•

•	Teacher Plan

•

•	Timetable

•	________________________________

The following require the Standard Plus or Full version and are accessed from the Short Term Plan window:-

•	Entering a pupil group

•

•	Pupil Registration

•

•	Attainment

•	________________________________

The following requires the Thesaurus/Dictionary database files to be installed:- (Download and use the free 'TheDictData' install program if required. The application 'TheDict4ME' also installs the required database files.)

•	Thesaurus 1 - Dictionary and Word Type search.

•	Thesaurus 2 - Sub string and From result search.

•	Thesaurus 3 - Unknown word (crossword puzzle) search.

•

________________________________


SearchforHelpon...

Shows the Help dialogue panel which contains tabs for:-

•	Contents - double click on a  'Book' to view topics to be displayed.

•

•	Index - type in the first few letters or scroll through the alphabetic listing of keywords.

•

•	Find - enables specific words or phrases to be found.

•


Format Columns - Overview

Located in the Format Menu and has the following options:-

•	Delete

•	Select All

•

•	View as table

•	Column & Spacing

•	Connecting Columns

•

Note:-

•	Columns are treated as a number of cells organised in a single row  and are therefore a table type. Columns may be newly created using Insert Column or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats.

•	Each column can have as many lines and paragraphs as required, to create a new line/paragraph just press the Return key.

•	Line/paragraph formatting is performed in relation to a column's borders. When the caret is within a column, the ruler shows the position of all column's and the text formatting attributes at the caret's position.

•	To resize/move a column use the border icon on the Ruler, columns to the right are adjusted proportionally.

•	Text can be selected either within single or multiple columns.

•	When a selection is deleted inside a column only the text is deleted.

•	Columns can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key

•


Format Table - Overview

Located in the Format Menu and has the following options:-

•	Frame..

•	Grid Lines

•	Delete Table

•	Select All Cells

•

•	Column & spacing

•	Connecting Table

•

•	Insert Row

•	Delete Row

•

Note:-

•	A table may be newly created using Insert Table or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats. Tables are treated as a number of cells organised in rows and columns.

•	Each cell can have as many lines and paragraphs as required

•	•	row height is adjusted automatically to accommodate additional cell contents.

•	to create a new line/paragraph just press the Return key.

•	•	Line/paragraph formatting is performed in relation to a cell's borders. When the caret is within a table, the ruler shows the positions of all the cells in a table's row and the formatting attributes of the cell at the caret's position.

•	•	To resize/move a cell within a row use the cell border icon on the Ruler, cells to the right are adjusted proportionally.

•	•	Text can be selected either within a single cell or in steps of complete cells or rows.

•	When a selection is deleted inside a table only the text is deleted.

•	Tables can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key, move up or down a row use the arrow keys.

•


Insert Media - Overview

Located in the Insert menu with the following options:-

•	Picture

•

•	Sound

•

•	Video


Next
Next button is located on WordBase Index data panel and on the ToolBar. It facilitates switching between active windows.


Rebuild
Rebuild provides a data base verification and rebuild facility, useful to recover data in the event of any operating system hang/disk read/write error.


Primary Key
The Primary Key is the combination of data fields shown when viewing the appropriate Browse screen.


DocFormat
Some DOC formats, including WordPad, do not support Tables.  Saving your document in 'Word for Windows' format will loose the table data. Be safe - Save in Word file format first, then 'Save As' the selected format and Open the converted document (.doc) to confirm features are supported and data has not been lost.


document
A document is a computer record in WordBase or a file in WordFile that contains text and possibly formatting instructions, graphics and other media such as sound.


picture
A picture is a visual representation of an object, scene or person; often called a graphic.


cursor
The cursor is a movable graphic pointer on the visual display; moving the cursor allows the user to point to commands or screen positions.


caret
A caret is a graphic mark to indicate where something is to be inserted into a document.


right scroll bar
The right scroll bar includes a bottom arrow which moves the area of view downward by a line, the top arrow moves up by a line; the middle block indicates the relative view position within the document. Click on the shaded track below the block to screen page down, above to screen page up. Click and hold the block whilst moving the mouse repositions the view area.


bottom scroll bar
The bottom scroll bar includes a  right arrow moves the area of view right by a column, the left arrow moves left. The middle block indicates the relative view position horizontally. Click on the shaded track right or left of the block to move screen left or right respectively. Click and hold the block whilst moving the mouse repositions the view area.


helpwindow
The help window is activated by Help menu selection or by F1 key. Includes Contents and Index buttons to enable the Help documentation to be browsed or searched.


selection
A selection can be made by the usual  'Windows' method, such as  click and move pointing device or hold down shift key whilst pressing an arrow key or end, page up, page down, home key.


delete text
To delete text

•	Select the text you want to delete.

•	To remove text so that you can place it in another part of the document, select Cut from mouse menu.

•	To remove text entirely, press the Delete key.

•	Note:-

•	Cancel a selection by clicking anywhere in the document.

•	You can undo a deletion by using Undo.

•	To delete all text in a document, you can select all text at once by selecting Select All from the mouse menu.


search for text
To search for text

•	click on the document where you want to start searching.

•	select Edit menu then Find or Find Next if a repeat.

•	select or not 'Match case'.

•	choose direction of search either Up or Down document.

•	In the box 'Find what', enter the text you want to search for, and then select Find Next.

•	To find additional instances of the same text, continue to click Find Next.


replace text
To search for and replace text

•	select Edit menu then Replace.

•	select or not 'Match case'.

•	In the box 'Find what', enter the text you want to search for and replace.

•	In the box 'Replace with', enter the new text.

•	Note:-

•	To replace all instances of the text, select Replace All.

•	To replace each instance of the text individually, select  Find Next, and then Replace.


speak
Select the Speak button to hear the words included in the document


Page Break
Entering a Page Break starts the next section on the next page


OpenBut
Select the Open button to open a document and understand that toolbar buttons are a simple way to select the same function that is available from within the Menu.


SaveBut
Select the Save button to save changes made to a document and understand that toolbar buttons are an easy way to do the same job as that from Menu selection (eg File + Save).


Inpicture
Select the Picture button to show the Insert Image window. Click on a filename to have a look at the image, you can use the up and down arrow keys to view the others. To insert your chosen Picture select the Insert button. To move or resize the Picture in your document then press the Alt key select and move with the mouse.


Wordbank1
Click on a word in the main Wordbank to hear the word spoken (if sound is activated).  Press Enter key or Double click on the word to enter it on the page.


Wordbank2
Click on the down arrow of the drop down Wordbank, then click to select a word from the list and to enter it on the page.

Double click on the Wordbank box to open the add word dialogue, type your Word to add to the list and then select OK.


Wordbank3
The 'talking' Word bank is loaded from the working directory, it is different for each stage, and each can be edited by the teacher to include words appropriate to the topic and attainment level of the pupils. Words are 'spoken' when selected, double click or press the 'Enter' key to add the selected word to the text.


Sound Button
Select the Sound button to show the Embed Sound window. Click on a filename to hear the sound, you can use the up and down arrow keys to hear the others. To embed your chosen Sound in a document then select the Insert button. To move or resize the Sound Icon in your document then click and hold whilst moving the mouse, centrally to move or on the black squares in each corner or side to resize.


Tab button
Tab buttons are located on the right side of the Paragraph Bar


SpellBut
The Spell Button (visible at program stages 6 and above) starts Spell Checking function from the start of a document.Check Word may be used from the mouse menu (right click) for a single word.


Colour buttons
Click on a Color Button to change selected text to that color.

Text entered afterwards will also be the color of that button.

(Buttons visible at program stages 3 to 5 ).


FontColourBut
The Font Color Button (visible at program stages 6 and above) can change selected text, click on a colored box then select OK. Text entered afterwards will also be the color of that button.

More Help - available within the Color dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


FontHighlightBut
The Font Highlight Color Button (visible at program stages 6 and above) can change selected text, click on a colored box then select OK. Text entered afterwards will also have the  highlight color selected.  More Help - available within the Color dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


OLE
Object Linked Embedded (OLE) - refers to data or a program that can be included within a document.

For example, an Image may appear to be part of the 'document' and when printed the image is included on the page but the Image data is just linked. Changes made to an Image outside the program will be evident when the document is next opened and displayed without the need to change the Image within the document as well.


WindowControls
•	Restore - returns window to normal size.

•	Minimize - current window.

•	Maximize - current window.


WindowClose
Located in Window menu, select to Close the 'on top' active document.


LongFileName
A File name cannot include any of the following characters: forward slash (/), backslash (\), greater than sign (>), less than sign (<), asterisk (*), period (.), question mark (?), quotation mark ("), pipe symbol (|), colon (:), or semicolon (;).

To make the File Name more representative of document contents then long, descriptive file names may be used. The full file path, including the drive letter, server name, folder path, and file name, can contain up to 255 characters.


Fontstyle
Operates the same as the buttons on the Paragraph Bar - to change  font style - select the text whose format you want to change, and then B - for Bold,  I  - for Italics and U - for Underlined.


Fonts
Activates the Fonts dialogue, changes are applied to selected text or

text entered afterwards, at the same location, will have the font properties chosen. The following options are available:-

•	Fonts - choose a Font Name from the list registered on your PC.

•	Sizes - select a size for the Font.

•	Attributes - select Normal, Bold, Italic or Strike Out. Underlining has a drop down selection box so choose without, single, double or words only.

•	Position - choose the vertical position from the options:- Normal, or Superscript (above normal position) or Subscript (below normal position). When Superscript or Subscript are chosen a small box appears to enable you to state the amount of vertical shift required.


FontColor
Activates the Font Color dialogue which can change selected text, click on a colored box then select OK. Text entered afterwards will also be the color of that button.

More Help - available within the Color dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


FontHighlight
Activates the Font Highlight Color dialogue which can change selected text, click on a colored box then select OK. Text entered afterwards will also have the  highlight color selected.

More Help - available within the Color dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


Delete Box
Delete Box removes the current box and all its contents.


AlignPara
Operates the same as the buttons on the Paragraph Bar - to change

paragraph alignment:- click anywhere in the paragraph you want to format, select Left, Right and Center which aligns the text. Justify produces a vertical beginning and end to the wrapped lines of a paragraphs by 'stretching' the text, this effect tends to be used in published text.


Backgroundcolor
Background color - shows the Color dialogue to enable the box's background color to be changed.


BulletIndent
The Bullet / Indent function may be selected from the Format Text menu or from the button on the ToolBar.  Click anywhere in the paragraph you want to format, select the Bullet function to add the Bullet mark and adjust the ruler settings. Select the Bullet function a number of times to move the Bullet mark and text further from the left until a suitable position is obtained. If too far use Decrease Indent.

To remove a Bullet mark just use Backspace or Delete key. If you press the Return key then the Bullet list is extended to the next line.


drag
To Drag - hold down the mouse button when moving the mouse.


Decrease Indent
The Decrease Indent function may be selected from the Format Text menu or from the button on the ToolBar.

Click anywhere in the paragraph you want to format, select the Decrease Indent function to adjust the ruler settings and move text left. If you wish to remove a Bullet mark just use Backspace or Delete key.


Versions

All inclusive introductory prices.

The following are the version categories:-

•	[2]-Lite

•	[4]-Standard, [5]-Standard Plus

•	[6] Full

•	[9 to F] Site-Network/Intranet

•

Complement your system with -  Pupil Report Management

Refer to Revisions, Delivery, Support and

view Upgrade/Order details or refer to:-

________________________________________

Byron Software and Quality Assurance Services

________________________________________

for latest: www.ByronSoftware.co.uk

email: Support4ME@ByronSoftware.co.uk

or use Phone / Voicemail : 0870 740 2635

        ( overseas 44 870 740 2635)

Contact:-  Neil Thompson  B.Tech. C.Eng. M.I.MechE. FIQA.

Engineering Council Registration No. 324531.

Quality Systems Assessors Certificate No. MFQ1308.

________________________________________


Application Overview

School Plan Management (Plan4ME) facilitates the creation, modification, retrieval and presentation of word processed and graphical school planning documentation in a compressed database format, which follows the principal concepts and requirements for BS EN ISO9000 Quality system compliance.

Data compression is used to enable a significant amount of information to be retained and accessed quickly, including the updated complete schemes of work with graphics for all subjects and the full National Curriculum. The record sorting, export and import facilities enable document groups to be selected and transferred between PC's to facilitate home working.

STplans exported to floppy disk on your school system may be Imported, modified and printed using the FREE version on another/home based PC.

There is no program restriction as to the number of documents retained nor the number of user names.

Revised software and Plan data (including updated schemes of work) may be downloaded FREE from web site. Using Preview, previously saved school Plans/graphics/reports may be loaded, viewed and printed by all versions including the FREE version.

Pupil records, including attainment and attendance, are integrated within the extended version of the program with report and benchmark data being created and compared automatically to national tables.

Conceptual design is by Teachers for the Teacher and aims at being user friendly, however, a teacher's duties are not simple and so during normal program operation context sensitive help is available by pressing the function key F1. The Search for Help on . . . option in the Help menu enables keywords and individual words to be found within the support documentation.

School Plan Management features are available via three programs, Plan4MElite, Plan4ME and Plan4MEfull. There are a number of version categories which provide progressive functionality when using these programs.

WordFile, the word processor with nine different stages/faces to simplify pupil instuction, along with the  Thesaurus/Dictionary are integrated within all three programs, with WordBase being included from the Plan4ME.

Plan data is divided into Long,  Medium and Short Term Plan screens with 'send' facilities for data transfer, plus auto duplication facilities to ease the Plan/Evaluate/Re-Plan process and therefore obviate the need to rewrite or type copy from government/published data.

Scheme Graphics are auto accessed from plan documents when using the Presentation Manager.

For security and data integrity reasons registered access to the program is via a Password panel. Edit/delete facilities are only available if the Plan Teacher field and user name are identical, unless program accessed using the system administrator's 'Teacher Name'.  Names and passwords are created initially during Registration but thereafter passwords can be changed by the individual and new 'Teacher Names' can be issued by the system administrator. There is no limit set in the program as to the number of Teachers who can use the system.

When the Logon procedure is completed, initially the Short Term Plan  window is visible and access to the other windows, for example,  Medium Term Plan, Long Term Plan, WordBase, and  WordFile is via window menu selection or by use of the Next button. Subsequent use returns to the window in view when the program was last closed.

For details on Plan4ME and its uses, click the underlined text or the Index or Contents button of this 'Help' window and browse or search for the subject you are interested in.

For assistance see Getting Started, Basic Controls,  and Tutorials. If entering your own reference documents then an understanding of  Primary Keys and how to avoid key violation may help.


Stage1 Layout

See details or overview.


Stage2 Layout

See details or overview.


Stage3 Layout

See details or overview.


Stage4 Layout

See details or overview.


Stage5 Layout

See details or overview.


Stage6 Layout

See details or overview.


Stage7 Layout

See details or overview.


Stage8 Layout

See details or overview.


Stage9 Layout

See details or overview.