Copyright: 1998- 2003 (c) Byron
Citation: .


Application Overview

School Plan Management (Plan4ME) facilitates the creation, modification, retrieval and presentation of word processed and graphical school planning documentation in a compressed database format, which follows the principal concepts and requirements for BS EN ISO9000 Quality system compliance.

Data compression is used to enable a significant amount of information to be retained and accessed quickly, including the updated complete schemes of work with graphics for all subjects and the full National Curriculum. The record sorting, export and import facilities enable document groups to be selected and transferred between PC's to facilitate home working.

STplans exported to floppy disk on your school system may be Imported, modified and printed using the FREE version on another/home based PC.

There is no program restriction as to the number of documents retained nor the number of user names.

Revised software and Plan data (including updated schemes of work) may be downloaded FREE from web site. Using Preview, previously saved school Plans/graphics/reports may be loaded, viewed and printed by all versions including the FREE version.

Pupil records, including attainment and attendance, are integrated within the extended version of the program with report and benchmark data being created and compared automatically to national tables.

Conceptual design is by Teachers for the Teacher and aims at being user friendly, however, a teacher's duties are not simple and so during normal program operation context sensitive help is available by pressing the function key F1. The Search for Help on ... option in the Help menu enables keywords and individual words to be found within the support documentation.

School Plan Management features are available via three programs, Plan4MElite, Plan4ME and Plan4MEfull. There are a number of version categories which provide progressive functionality when using these programs.

WordFile4MEDetail, the word processor with nine different stages/faces to simplify pupil instuction, along with the  Thesaurus/Dictionary are integrated within all three programs, with WordBase being included from the Plan4ME.

Plan data is divided into Long,  Medium and Short Term Plan screens with 'send' facilities for data transfer, plus auto duplication facilities to ease the Plan/Evaluate/Re-Plan process and therefore obviate the need to rewrite or type copy from government/published data.

Scheme Graphics are auto accessed from plan documents when using the Presentation Manager.

For security and data integrity reasons registered access to the program is via a Password panel. Edit/delete facilities are only available if the Plan Teacher field and user name are identical, unless program accessed using the system administrator's 'Teacher Name'.  Names and passwords are created initially during Registration but thereafter passwords can be changed by the individual and new 'Teacher Names' can be issued by the system administrator. There is no limit set in the program as to the number of Teachers who can use the system.

When the Logon procedure is completed, initially the Short Term Plan  window is visible and access to the other windows, for example,  Medium Term Plan, Long Term Plan, WordBase, and  WordFile is via window menu selection or by use of the Next button. Subsequent use returns to the window in view when the program was last closed.

For details on Plan4ME and its uses, click the underlined text or the Index or Contents button of this 'Help' window and browse or search for the subject you are interested in.

For assistance see Getting Started, Basic Controls,  and Tutorials. If entering your own reference documents then an understanding of  Primary Keys and how to avoid key violation may help.


Tutorials - Overview

The following guidance is offered to expand on that included in Standard Operation and the individual program subtopic help section, to show how to use some of the novel features :-

•	Finish Word and Spell Check

•	Import 1 - Short Term Plan examples.(see removal)

•	Import 2 - Medium Term Plans - Schemes of Work and Numeracy Strategy examples.

•	Import 3 - Long Term Plans - Frameworks (Literacy and Numeracy) plus National Curriculum.

________________________________

•	Thesaurus 1 - Dictionary and Word Type search.

•	Thesaurus 2 - Sub string and From result search.

•	Thesaurus 3 - Unkown word (crossword puzzle) search.

________________________________

•	WordBase - Staged examples.(see removal)

•	WordFile

•	Short Term Plan

The following are for Standard/Full registered versions:-

•	Medium Term Plan

•	Long Term Plan

•	Projection Manager (Graphics)

________________________________


Sample Short Term Plans

If registered Logon  to the program using the system administrator's Teacher Name.

with Short Term Plan screen visible:-

•	Remove any disc from floppy drive A:

•	Select Update and Append from File + Import menu, the Select Directory panel shows:-

•	Select location of CD or a downloaded transfer file ie D: your CD drive or C: by double click, then  select OK button. (If Typical or Custom+demonstration tutorials was selected during installation of the program then STPlan sample transfer files were copied to your windows system disk - usually C: otherwise use CD, re-install program with Typical selected to 'self repair' or download the files. If you export to C: these files are overwritten - registered users only ).

•	After a period of time an information screen confirms 'Records have been processed'.

•	If the transfer files (TSTplan.db and TSTplan.mb) are not found control is passed back to the plan window, no message.

For Schemes of Work repeat this procedure from Medium Term Plan screen and for 'Framework' and National Curriculum from Long Term Plan screen.

As an introduction see Basic Operations or

return to Tutorial Overview


Schemes of Work

If registered Logon  to the program using the system administrator's Teacher Name.

with Medium Term Plan screen visible (select from Window menu):-

•	Remove any disc from floppy drive A:

•	Select Update and Append from File + Import menu

•	Select location of CD or a downloaded transfer file ie D: your CD drive or C: by double click, then  select OK button.

•	After a period of time an information screen confirms 'Records have been processed'.

•	If the transfer files (TMTplan.db and TMTplan.mb) are not found control is passed back to the plan window, no message.

For Sample Plans repeat this procedure from Short Term Plan screen and for 'Framework' and National Curriculum from Long Term Plan screen. As an introduction see Basic Operations.


National Curriculum & Frameworks

If registered Logon  to the program using the system administrator's Teacher Name.

with Long Term Plan screen visible (select from Window menu):-

•	Remove any disc from floppy drive A:

•	Select Update and Append from File + Import menu

•	Select location of CD or a downloaded transfer file ie D: your CD drive or C: by double click, then  select OK button.

•	After a period of time an information screen confirms 'Records have been processed'.

•	If the transfer files (TLTplan.db and TLTplan.mb) are not found control is passed back to the plan window, no message.

For Sample STPlans repeat this procedure from Short Term Plan screen and for Schemes of Work from Medium Term Plan screen.

As an introduction see Basic Operations.


Sample Documents

If registered Logon  to the program using the system administrator's User Name.

with WordBase screen visible:-

•	Remove any disc from floppy drive A:

•	Select Update and Append from File + Import menu, the Select Directory panel shows:-

•	Select location of CD or a downloaded transfer file ie D: your CD drive or C: by double click, then  select OK button. (If Typical or Custom+demonstration tutorials was selected during installation of the program then document sample transfer files were copied to your windows system disk - usually C: otherwise use CD, re-install program with Typical selected to 'self repair' or download the files. If you export to C: these files are overwritten - registered users only ).

•	After a period of time an information screen confirms 'Records have been processed'.

•	If the transfer files (TBase.db and TBase.mb) are not found control is passed back to the plan window, no message.

For Sample STPlans repeat this procedure from Short Term Plan screen and for Schemes of Work from Medium Term Plan screen.

As an introduction see Basic Operations or

return to Tutorial Overview


Using the Speak Facility

The Speak Text command is located in the Edit Menu and on the ToolBar of program stages 1,2 and 3.

Select the command to hear the words included in the document, or included in the WordBank of stages 2 and 3, which have an associated sound file in the local directory. Simply, the function reads a word and plays the sound file with the same name as the word, eg abacus.wav

The Sound Control and Sound Record options are provided to facilitate the creation of word sound files and are available in the menu at program stages 6 to 9.

See Note and then perform the following functions:-

•	With a micophone connected to a PC/Laptop's sound card and a new blank document, select menu Stage then 9, the program reconfigures as Program Stage 1.

•	select menu Utilities then Sound Control ensure the Mute is NOT checked and slider volume is Up.

•	select menu Utilities then Sound Recorder to show:-

•	click red dot button and speak the word (hello), then click black rectangle stop button, you can use the other buttons to rewind/play the word.

•	select sound recorder menu File then Save As, the Save As dialogue shows

•	type into the File name box the word (hello) and then select the Save button. The default Save as Type is .wav so the file hello.wav is saved to the local directory.

•	type into the document the word (hello) and select Edit then Speak Text from the Edit menu, the program reads and plays your word.

•	type a space(  ) and the word (hello) into the document and select Edit then Speak Text, the word is heard twice.

•	type a comma (,) after the second hello, type hello again, type a full stop (.) then type hello again, note the time delay between each spoken word.

The comma and full stop produces a half and 1second 'speak' delay respectively (also ; and :)

•	type ~ at the end of the text section followed by hello ~, and select Edit then Speak Text, note that this last word is not spoken.

Any  text contained between the character  ~ is ignored. ~ speak off  ~ turns speak on again.

•	repeat the procedure changing word (hello) for other words, as required.

Tips:-

When recording word sounds the inflections and the tone of voice have an effect on the resulting spoken text and care should be exercised not to make robotic type speech, if at all possible.

•	Try entering the words in the document first, then try to speak the word combination turning the recorder on then off just for the word you wish to record can produce acceptable results.

•	Record and save the phrase, play until just before last word, select Delete Before Current Position from the Sound Edit menu, save the selected word. Open phrase again and use Delete After Current Position from Sound Edit menu for first word. Use a combination of these Edit commands to save all words so when Speak Text is used the whole phrase is repeated.

This novel and very simple method of producing speech covers the required areas of the National Curriculum without undue complication and expense, plus it generates an air of fun in the classroom. We all learn best when having fun, so it's worth a bit of teacher embarassment!?!! to cover these skills.

Return to Tutorial Overview


Using WordBanks

The Talking WordBank is located on the right of the main window in program stages 2 and 3 and the Drop Down WordBank is located on the Paragraph bar in stages 4 to 7.

The word bank is loaded from the working directory and are different text files for each stage. The design concept is such that each can be edited by the teacher to include words appropriate to the topic and attainment level of the pupils with differentiation being provided by having the capability of using a different word list at a different stage. Using a customised shortcut with the 'start in' directory, eg the working directory, being different for each teacher increases the permutations available and also readily accomodates when year 1 following year 6 into the School computer suit.

The wordbank text file Wordbank2.txt is loaded at stage 2, Wordbank3.txt is loaded at stage 3 and so on...

See Note and then perform the following steps:-

•	select a stage then 5 or above

•	click Open button

•	click down arrow of Files of type then select Plain Text Format, all text(.txt) files are shown

•	select Wordbank2.txt - word list is shown

•	type new and press return key

•	click Save button

•	select stage then 2 - the file WordBank2.txt is loaded into the right Wordbank window showing the word new which has just been entered.

•	delete text word new

•	click Save button

•	select stage then 1 then select stage then 2  - ie refresh the stage, so WordBank2.txt is re-loaded and new has gone

At stages 4 to 7 Double click on the Drop Down WordBank box to open the add word dialogue, type your Word to add to the list and then select OK, note that the words are sorted into alphabetical order.

Note:-

•	At stages below 5 acces to text(.txt) files is restricted but above this stage pupils may be introduced to the concept and create word lists of their own.

•	Talking WordBank lists are Not sorted, you may wish to space words to match the document order.

Return to Tutorial Overview


Finish Word - Spell Check Word

With WordBase or any document window active - the following uses WordFile at stage 8,  Click on a word (Read - in this case), then right click to show pop-up menu, then select the option Finsh Word; the selected Custom and Main Dictionary are used to create the pop-up list of words shown screen left (English used but could be any foriegn dictionary):-

•	if the number of words found exceeds the on screen display size then a black arrow apears top and bottom of the list. Use the approriate black arrow to scroll up or down

•	click a word from the list ( say Reader ) to replace the incomplete word in your Plan/document.

•	when using an advanced dictionary a large number of words may be found, for performance purposes it is prudent to have a limit, this may be set in Spell Options.

Right click to show pop-up menu, then select Check Word; a pop-up display shows adjacent to the selected word, indicating that word has been found in the selected Custom or Main Dictionary,  else a list of suggested words are displayed.

•	if not found then click a word from the list to replace the word with the incorrect spelling in your Plan/document.

•	if found then just click document to continue

Note:-

•	the chosen dictionary also applies to all Spell Check functions.

•	Finish Word, Check Word and Document Spell Check functions are also avalable from the Edit+Spell Check menu.

Return to Tutorial Overview


Standard Operation - Introduction

If registered then when Import completed, exit program

(Alt F+X), and logon using your name (ie Mrs Teacher) and password  if you wish to prevent any inadvertent edits or deletions. The system permits edit and deletion of your plans only, unless logged on as the system administrator.

If using the FREE Lite version then select File + Save to update data files (restarting the program does the same job)

To create your own document record, select an example, then select menu Edit + Insert for option to Copy current record. Refer to tutorial for graphic and step by step instruction.

Text can be selected by the usual  Windows methods ie click and move mouse or hold down shift key whilst pressing down, right arrow,  end key etc. Once selected block text functions are operational.

Use the mouse to click on the area you wish to edit or select, you can use a combination of  the Alt key plus underlined letter for menu commands and the tab key to move between fields.

Insert disc in 'floppy' disc drive A: to Import another user's data, if registered Logon  to the program using the system administrator's User Name first, also please use Export function to drive C: or A: for Backup and transfer of data to another machine.

If the detail window scrolls up when full, it can be returned using up arrow key etc. or by the scroll bar on right of screen. The checkbox (Sbar ) is used in STplan to switch scroll bars on/off.

The report/printout expands to include all text on the Preview window . This screen is available from the Window menu. If at preview Long or Medium Term Plan output suffers from too large a block, then split text into two records etc. using Edit menu 'Copy current record' or text 'Cut and Paste' methods.

The Browse facility enables the headings of multiple records to be viewed on screen, which is useful when selecting multiple record output reports in Long and Medium Term Plan. The system administrator can edit teacher name on this screen.

The date is entered automatically when data is changed in MTPlan and LTPlan, the Issue number permits manual issue control.

Go to Tutorial Overview


Logon

To access the School Plan Management application:-

•	enter allocated User Name (ie Mrs Teacher)

•	press 'Tab' key or with pointing device left-click on Password field

•	enter password

•	press 'Return' key or with pointing device left-click on OK or press Alt+O.


Passwords

The Password panel is selected via the Utilities Menu.

•	Passwords are a minimum of 4 characters.

•	A user may change their password by entering new data in the 'Change Password' edit box (all keys show as * ),  then press the Tab key and re-enter the same new password in the 'Confirm Password' edit box. Pressing the Enter key or selecting OK shows confirmation that 'Password changed' or issues a Warning advising the problem (ie  too short or not identical).

If cancel is selected prior to the 'Password changed' message then the old Password is retained.

•	When logged on as the system administrator then selection of the Password panel also shows a 'New User' button, this enables a new 'Teacher Name' and password to be entered. When 'Password changed' message displayed, selection of 'Cancel' retains system administrator username and status. Selecting OK changes identity to new user name but retains status to enable other users to be entered etc.


Tip of the Day

Use these buttons to see more tips, hints, brief advice and guidance as to what you can do:-

  - First Tip - the beginning of the list.

  - Prior Tip - the tip before the one you can see.

  - Next Tip - the tip after the one you can see.

  - Last Tip - the end of the list.

Edit Tip Number to jump to a specific entry.

 When you have finished reading use the button

  - Close Window - to return to your document

 use the button

  - to close this Help window, also at window top right

The Tip of the Day window can be selected from the Help Menu or it shows automatically at program startup.

Notes:-

•	Show at startup - when a tick is shown then the panel shows when the application is started, else it is not shown.

•	Navigation buttons - consists of First, Prior, Next and Last buttons. If Next is selected at the end of the tips list then the First tip is shown, similarly, Prior goes from First to the Last record.

•	Tip number - to synchronise PC's used in office/school, or to just read Tips on a chosen topic then use this edit box to jump to a specific Tip.

•	Help button - opens this page.

•	Close - select to close the dialogue window, the tip position for each program stage is retained, so when the window is opened again the next tip is displayed. If the last tip is visible when closed then the first tip will be displayed when re-opened.

Refer to Tips Setup for technical help.


Search for Help on . . .

Shows the Help dialogue panel which contains tabs for:-

•	Contents - double click on a  'Book' to view topics to be displayed.

•	Index - type in the first few letters or scroll through the alphabetic listing of keywords.

•	Find - enables specific words or phrases to be found.


Plan4ME related Web - help Links

The Web - ByronSoftware option is selected via the Help Menu and loads your registered Messaging or Browser program to enable you to go online to the World Wide Web and send email or view the websites relevant to the application. The following do the same:-

•	Email

•	Home Page

•	School Home

•	Plan Home

•	Plan Technical

•	Download

•	Upgrade/Register

Note -

•	If you are using Windows 95 and have no Web Browser installed, or a later system but the Browser is not referenced in your system shell, then the links will not function.

•	In case of difficulties check the File Types registration in Explorer.


Primary Key Violation

Press the 'Esc' key to cancel, or change data in Primary Key.

•	Automated procedures are used to handle attempts to store duplicated records when appropriate, for example when inserting a new document.

•	However, as we need to be clear and concise, there are certain circumstances where automation is not appropriate and you are advised of an attempt to store a duplicate record with the message 'Key violation'.

•	Data fields within each database are selected as the Primary Key to assure that all records are unique. If you get a 'Key violation' message then the data within one field of the Primary Key needs to be changed to enable the record to be stored.


Uninstall

All files installed by SETUP can be removed by using Windows 'Add/Remove Program' facility located in the 'Settings' + 'Control Panel' folder.

Any remaining files created by the application in the 'c:\BySchool'  directory, ie includes data files, may be deleted without any adverse effect on your computer system.


Basic Controls

To see more information click this link.

The white section is just like a page of paper, you can add words and pictures to make a document.

The cursor can be used to move the caret to a new position within the document by click of the mouse.

If the document is larger than the screen you can use the right scroll bar or the bottom scroll bar to view.

Above the document are buttons and the Menu. If you click on a menu item such as File then Print Preview the Preview window is shown. Buttons are for commands that we use regularly, clicking on Preview button on the ToolBar does the same job.

To get Help based on 'what you are doing' then press key F1, this is called context sensitive help.  The Help window may be closed by clicking the X button in the top right corner or by selecting the Help window's File plus Exit menu option. Use the minimize button ( - ) in the top right corner, for faster loading if you are going to use this Help file a lot.

Refer to Document Stage Reference for basic information, then Main Menu overview or Program Overview for fuller details.


Browse

Located in the View menu as an item, as a button on each window's Index data panel and by using the Open button from the ToolBar when in detail mode.

•	Selection of the Browse panel enables multiple records to be viewed without the text details.

•	The scroll bar on the right of the grid indicates relative position within the database and enables records to be scrolled up or down to facilitate selection.

•	The scroll bar at the bottom of the grid moves the grid horizontally and thus enables additional fields to be viewed, the size of the Description and UserName fields is retained from previous program use.

•	A record/field may be 'selected' byclick of the pointing device.

•	Double click of the pointing device selects detail mode.

•	The keys Ctrl+Delete show the Delete record confirmation dialogue, select Yes to delete or Cancel.

•	Only data changes to documents where your Logon name matches 'User' field data can be saved or deleted, unless you use the system administrators Logon name.

•	The Browse and Detail buttons are visible as appropriate at the same position on the window's Index data panel.


Detail

Located in the View menu as an item, as a button on the window's Index data panel and by using the Open button from the ToolBar when Browse grid is shown.

•	Selection of 'Detail' enables document details  to be viewed and changed. Only data changes to documents where your Logon name matches 'User' field data can be saved, unless you use the system administrators Logon name.

•	The Browse and Detail buttons are visible as appropriate at the same position on the window's Index data panel.


Text Functions

Located in Edit menu and Right click of pointing device.

Text can be selected by the usual  'Windows' method ie click and move pointing device or hold down shift key whilst pressing the right arrow, down arrow, end key etc. Once selected block text reacts to these menu functions or direct keystrokes (ie Delete key or  Ctrl+X for cut, Ctrl+C for copy).

•	Cut text - Moves selected text to 'Clipboard' replacing any text previously transferred. (ie highlighted text in current record is deleted).

•	Copy text - Moves selected text to 'Clipboard' replacing any text previously transferred. (ie highlighted text in current record remains).

•	Past text - Copies the contents of the 'Clipboard' to the current location of the cursor.

•	Select All text - Selects/highlights all text at the current location of the cursor (ie includes all text in the box even that which may not be visible.)

•	Quit edit - Discards changed data which has not been Posted/Saved to the database, (ie since 'tick Icon' on Post Edit button was last shown dimmed).  Please Note changes are Posted/Saved to the database automatically  when the current record is changed.

The above functions are also available via the 'Windows' standard keystrokes ie Ctrl+X for Cut, Ctrl+C for Copy, Ctrl+V for paste and Ctrl+A for select all.

The options in this section operate with the 'Windows Clipboard' facility, which also enables text export and import from any 'Windows' program with a similar facility, (ie 'Notepad'  'WordPad' and most other proper text/word processors).


Document Stage Reference
The following add to Basic Controls for WordFile4ME / WordBase

and are listed in the introduction Stages, for more advanced functions refer to Menu descriptions.

1:To enter text, move text and delete text; to Undo last action or Redo when you have used Undo, to use Open, Save, Speak and Picture buttons; Use Menu for New, Open, Close and Save, Print Preview and Print a document, Exit.

2:Use Menu to Re-open, Save As a new file and Printer Setup, to Insert Date, Page Break, Media and Text File, plus use the main screen Talking Wordbank

3:Special keys, Mouse actions, Color buttons and to Search for text or Replace text plus document WordCount

4:To change a font type or size or font style, to format a paragraph and use the Ruler plus toolbar additions of a drop down Wordbank and Sound button.

5:View mode, control characters and zoom factor , Insert Object, Format Text, Tabs, Object, Paragraph, Document plus toolbar Preview and Print buttons.

6:Edit menu Spell Check, Utilities menu Graph drawing and Spell Options - General, Main & Custom Dictionaries plus buttons - Spell, Font Color and Font Highlight. Sound- Record, prepare document using Speak and present with Speak Text. Use Media Play/Edit and Image Editor with linked files.

7:Go to link & Mail Merge Data; Insert Columns, Insert Link marker, Insert Table; Format Table and Format Columns;

8:MDI and Window menu and Thesaurus and Dictionary, plus Utilities menu Configure Tools and Special Characters.

9:Form mode, Insert Transparent or Label Box, Format Box


Keyboard Assignments

Key type	Reaction of Text Control

HOME	Moves the caret to the beginning of the line.

END	Moves the caret to the end of the line.

(Left Arrow)	Moves the caret one character to the left.

(Right Arrow)	Moves the caret one character to the right.

(Up Arrow)	Moves the caret one line up.

(Down Arrow)	Moves the caret one line down.

CTRL+(Left Arrow)	Moves the caret to the beginning of the current word.

CTRL+(Right Arrow)	Moves the caret to the beginning of the next word.

CTRL+HOME	Moves the caret to start of text.

CTRL+END	Moves the caret to end of text.

SHIFT+ENTER	Creates a line feed.

DEL	Deletes selected text.

SHIFT+DEL	Copies selected text to the Clipboard and deletes the selection.

CTRL+INS	Copies selected text to the clipboard.

SHIFT+INS	Inserts text from the clipboard.

CTRL+(Backspace)	Deletes the previous word.

Moving the caret while SHIFT is pressed extends the current selection to the new caret position.

WordFile4ME and WordBase only:-

CTRL+(-)	Inserts an end-of-line hyphen.

CTRL+ENTER	Inserts a new page.

CTRL+SHIFT+(Spacebar)	Inserts a non-breaking space.


Mouse Assignments

Action    	Text control reaction

Click	Moves cursor to point of click or selects an item.

Shift+Click	Extends the selection to the point of click.

Double-click	Selects the word that is clicked on or opens a modal dialog box to select an items properties.

PgUp/PgDown	Scrolls the text up or down one client area height minus the height of one line of text. Active only if a vertical scroll bar exists.

Moving the caret while SHIFT key is pressed extends the current selection to the new caret position.

WordFile4ME and WordBase only:-

Drag	Selects text from point of button down to point where button is released.

Double-click and drag	Extends the selection from word to word.

Triple-click and drag	Extends the selection from row to row.


Color Dialogue

The panel is used in WordFile4ME and WordBase from program stage 5 and enables a color selection to be made from a basic selection. Program stage 6 and above adds custom colors; the panel includes:-

•	Buttons:-

•	OK - changes to your selected color and closes the panel.

•	Cancel and (X) - closes panel without making a change.

•	Help - shows this Help window.

•	(?) - select then click on an item to get More Help in a small popup window.

•	Define Custom Colors - shows color selection facilities.

•	Basic colors - matrix of eight by six color boxes (48).

•	Custom colors - matrix of eight by two color boxes (16).

•	to define a custom color, select the closest Basic Color then select the Define Custom Colors button and follow the procedure below - Define Color.

•	to change a custom color, after opening the Define Custom Colors section by selecting the button, click the custom color and and follow the procedure below - Define Color.

•	Define Color

•	click anywhere on the color matrix to change color.

•	change hue by moving the matrix pointer horizontally.

•	change saturation by moving the matrix pointer vertically.

•	use the slider at the right if the matrix to adjust luminosity, or relative lightness or darkness of a color.

•	the color selected is shown in Color | Solid.

•	alternatively use the Hue, Sat, Lum, Red, Green, Blue edit boxes to specify the color settings.

•	select the Add to Custom Colors button to record the selected color to use during a session.

Note:

•	If your monitor is set to display 256 colors, Color | Solid may show two colors. The right side shows how the selected color will appear as a solid color (that is, which of the available 256 colors the selected color will amp to). The left side shows the dithered color, which is the approximation of the specified color using two of the available 256 colors.


Preview Window

Print Preview Toolbar function:-

  - Printer Setup shows your printer's dialogue .

  - Print the document.

The following control which page is in view in a multi-paged document, if only one page then controls are dimmed:-

  - First Page -

  - Prior Page -

  - Next Page -

  - Last Page -

The following control window size and zoom size. Further viewing permutations are available by combining the restore and maximize buttons at the window top left:-

  - Zoom to fit - shows

  - Full size ( 100% ) -

  - Zoom to width -

 - Close Window.


Graph

The Graph menu item is located in Utilities menu and shows the Graph plotting facility which enables output to be generated automatically when activated from within a WordBase or a WordFile data table or when generating pupil attaiment data.

Note:- when focus is moved away from the window the current chart is saved to disk (FileName:- OldChart.chf ) so as to prevent the inadvertent loss of data. Open using the Import chart facility.

Graph Toolbar function:-

  - Import a chart from a file (.chf)

  - Export the current chart from a file (.chf)

  - Copy as an image then use document paste

  - Copy as text then use document paste

  - Print the chart

 The following redraw data as a different type of chart:-

  - Area chart

  - Gantt chart - horizontal bars

  - Columns aand Bar charts

  - Line chart

  - Mark or Point chart

  - Pie chart

  - Fit to curve chart

 The following redraw a different view of the chart:-

  - 3D or 2D switch between 3D and 2D views

  - Rotate the chart

  - Z type a Z-clustered chart

 The following show or hide features:-

  - Legend show or hide

  - Vertical Grid show or hide

  - Horizontal Grid show or hide

 The following are chart attributes:-

  - Edit Titles

  - Text Font - change text fonts

  - Tools - tick or clear bars and show Data Editor

  - View options - show dialogue

 The following allow color and backgrounds to be changed-

•	Click on a color box or background and drag the cursor to the chosen area, release mouse button to paint fill/pattern the area.

•	Double click a color box to show/change with Color dialogue

•	Double click a hatch box to show Pattern editor.


Spell Options Overview

Located in the Utilites Menu, the Spell Options dialogue has the following Tab sheet options:-

•	General

•	Main Dictionary

•	Custom Dictionary

When performing a Spell Check the Spell Check dialogue is shown when a word is not found. If an adjacent word is duplicated then the Repeat Word dialogue is shown.


Spell Options - General

There are three sections:-

•	Ignore

the listed options allow particular formats to be included within the spell check function or not.

Ignore all UPPERCASE, numbers, filenames, word, within speech marks, word within brackets

and Internet addresses.

•	Control

•	If not ticked then a word not found will be displayed in the spell check dialogue without a suggestions for  correction. This option has a performance advantage.

•	When using the Word Finish function a large number of words can be listed, for performance purposes it is prudent to have a limit.

•	If checked, subsequent spell checks within a session are much quicker than the first. This is due to the retention of initiation data in memory. PC's with less available memory may find that releasing this memory after each call to spell check provides a more acceptable performance.

•	Suggestions may be made from Main or Custom or Both - it's a matter of preference.

•	Duplicates

•	If the spaces check is enabled then multiple spaces are automatically removed.

•	If the words check is enabled then if two adjacent words are the same then the Repeat Word dialogue box will show to ask if one should be deleted or not.

•	Re check Document

•	If you have chosen Ignore All for some Not Found words then the function is available to re check your document with the new Spelling Options enabled.

Note:-

•	Selecting the Cancel button disregards changes, close the dialogue with the OK button to commit choices made.


Main Dictionary

Located in Spell Options in the Utilites Menu:-

•	Program Stages 6 to 9 may use a different main dictionary. This solves the configuration problem when, for example, year 1 pupils follow year 6 pupils into the school's computer room.

•	Or you may wish to assign a different foreign language dictionary or a simpler English dictionary to a Stage for convenience.

•	For a New dictionary, select Change button, then click on a Filename and then select the Open button.

Note:-

•	The 'English_Full' dictionary includes all the 'Thesaurus' words and creates rather an extensive list when used with 'Word Finish' , this may cause some students difficulty.

•	The 'English' dictionary is intended for adult use with the 'English_Lite' being more suited to Junior School use. Of course the latter can be used if you have a 486 PC with limited available memory or want the function to be quicker.

•	Any word list (.dic) in text format may be used, the words do not have to be in alphabetical (ascii) order as the program sorts the words and overwrites the sorted file so the function will load quicker when loaded again.

•	WordBase Text Sort in the Edit menu can extract words from a text for spell check use, useful if you want to control or restrict words included in the 'Word Finish' function to a particular topic/text.


Custom Dictionary

Located in Spell Options in the Utilites Menu:-

•	Program Stages 6 to 9 may use a different custom dictionary.

•	Enables words not included in your choice of main dictionary to be added to the spell check function.

•	Words included in the main dictionary may be suppressed (English_Full main dictionary includes both color and colour) so for example, if you prefer the American spelling color instead of colour then add to the custom dictionary:-   colour-   the minus sign indicates subtraction.

•	To Change dictionary:-

•	Select the edit box down arrow, the program checks your PC's registry to find any Custom Dictionaries, you can select from the list.

•	Select Change button to view dictionary directory, click on a Filename and then select the Open button.

•	To Edit dictionary:-

•	Select the Edit button which loads data into the memo box for view and edit purposes

•	Select Save button to show the Save As dialogue, enter new Filename or just select Save to commit data to disk.

•	Set Time out :-

•	If the Ignore suggestion time out is checked then all of the custom dictionary will be used for word suggestion purposes, without regard for how long it takes. Most word processors don't provide the facility as the data format has a performance overhead.

•	The time out period can be adjusted to limit the wait for suggestions when a word is not found by the spell checker


Spell Check Dialogue

Activated when a word being spell checked is not found in the selected Main and Custom dictionary and includes the following:-

•	Not Found - box shows the word being spell checked.

•	Suggestions - list of words is created on activation from the selected dictionaries if the option is checked in General Options, else use the More button to create the list.

•	Replace With - the first word in the Suggestions list is entered in the edit box, to enter another just click on the word in the Suggestions list. A word may be typed in this edit box.

There are a number choices of how to proceed which are dependent on the program stage and thus buttons visible:-

•	From stage 6:-

•	More - suggestions are generated based on the the Replace With box word else, if blank, the Not Found word is used. Clicking on a 'Suggested' word to enter it into the Replace With box and then More button may create a different suggestion list. Typing a word in the Replace With box and then More creates suggestions based on the entered word.

•	Replace - enters the selected Replace With word in the document replacing the Not Found word.

•	Ignore - takes no action in respect of the Not Found word and continues with the checking activity.

•	Add - the Not Found word is included in the selected custom dictionary so this word does not activate the dialogue again.

•	Cancel - the checking funtion is discontinued, changes made previously are retained.

•	From stage 7:-

•	Replace All - replaces the Not Found word and all subsequent occurrences of the Not Found word with the word in the Replace With box. If the Replace With box is blank then the Not Found word and subsequent occurrances are deleted from the text being checked.

•	Ignore All - takes no action in respect of the Not Found word and continues with the checking activity also any subsequent occurrances are ignored in the text being checked. Use this choice for words which are spelled correctly but which do not occur frequently enough to warrant inclusion in the custom dictionary.

•	From stage 8:-

•	Options - activates the Spell Options dialog.


Repeat Word

Activated when a word being spell checked is found to be repeated  and General Options duplicate word selector is checked.

The dialogue includes:-

•	Word Found - box shows the word which is repeated.

•	Ignore button - continues with spell check.

•	Delete button - removes repeated word from document.

•	Cancel - discontinues the spell check


Configure Tools

Located in Utilities menu and is visible at program stages 8 and 9. Shows the Configure Tools Dialogue which enables quick launch tool programs to be changed with the following options:-

•	Additional 1 - initially this is set to Calc (Calculator) to assist, as appropriate, with Table data.

•	Additional 2 - initially this is set to CharMap (Character Map) to assist with the insertion of special characters into your document.

•	Control Sound - initially this is set to SndVol32

•	Record Sound - initially this is set to SndRec32

•	Media Play/Edit - initially this is set to Mplayer

•	Image Edit - initially this is set to Pbrush

Selecting an option button shows the Select Program dialogue to change the above settings, it has seperate help available using the ? button. For Additional Tools 1 and 2 selecting the Cancel button blanks the entry and removes the option from the Utilities Menu.

•	Original Settings - restores all of the above values

•	OK - confirms that changes are to saved for use

•	Quit - disregards any changes made to Tool settings.

If the message "Unable to initiate program" is show then:-

•	the initial settings need the stated program (.exe) to be on your system Path. By default the operating systems setup program install's these in your 'Windows' directory. Use the Select Program dialogue to confirm their existence or to locate.

•	If your PC is short on memory this too can prevent loading:-

•	if multiple documents are open, try after closing some.

•	if your current document is rather large with many pictures then try with it closed or use Fast Display, refer to Format Object .

•	uncheck the 'Quick re-spell function' to reduce program memory usage, refer to Spell Options General.


Additional Tools
The Additional Tools A and B menu items are located in Utilities menu. They activate, unless reconfigured, the system programs Calc and CharMap respectively to enable Calculations and Special Characters to be used and added to your document.


Control Sound
The Control Sound menu item is located in Utilities menu. It activates the system volume controls program to provide an easy way to ensure settings are suitable.

Note:- If you are unable to Record Sound ensure that the microphone mute box is not checked and volume slider is up.


Record Sound
The Sound Recorder menu item is located in Utilities menu. It activates the system program to enable .wav sound files to be generated and saved to disk for use with Using Speak and to use when linking sound files to a document.


Media Play/Edit
The Media Play/Edit menu item is located in Utilities menu. It activates the system program to enable .avi sound files to be generated and saved to disk for use with Insert Video and to use when linking movie files to a document.


Image Editor
The Image Editor menu item is located in Utilities menu. It activates the system Paint program to handle graphic files so images may be changed and saved to disk for use with Insert Picture when linking image files to a document.


Plan4ME Versions

All inclusive introductory prices.

The following are the version categories:-

•	[2]-Lite

•	[4]-Standard, [5]-Standard Plus

•	[6] Full

•	[9 to F] Site-Network/Intranet

Complement your system with -  Pupil Report Management

Refer to Revisions, Delivery, Support and

view Upgrade/Order details or refer to:-

________________________________________

Byron Software and Quality Assurance Services

________________________________________

for latest: www.ByronSoftware.co.uk

email: Support4ME@ByronSoftware.co.uk

or use Phone / Voicemail : 0870 740 2635

        ( overseas 44 870 740 2635)

Contact:-  Neil Thompson  B.Tech. C.Eng. M.I.MechE. FIQA.

Engineering Council Registration No. 324531.

Quality Systems Assessors Certificate No. MFQ1308.

________________________________________


Lite Version

"not being a computer wiz, the first couple of times took a bit longer, however, now I can confidently complete the task in less than half the time of the old way and no more re-writing".

 "I was never proud of my hand written sheets and thumbing through books in front of the children used to make me feel uncomfortable. Now I don't carry all those files and I'll show my lesson plans to anyone ".

"we all put our plans on one PC at School, to be able to do a print out of just my subject, with evaluations,  for all classes each week makes a subject co-ordinator's life a lot easier".

Includes:- Short Term planning with import, spell checking, windows clipboard implementation, find/replace functions, preview and print facilities to enable weekly/session plans, with timetable data, to be created using:-

•	data transferred from School system or DfES web site;

•	sample 'real life' weekly/session Plan examples for Class and Subject specialists;

•	scheme of work preview documents provided FREE from the web site - click for website to download, for example Numeracy Schemes in weekly units;

Also:- Thesaurus/Dictionary add on feature is provided, the extensive structured data provided by Princeton University requires a separate installation - click for website to download.

The data is shared by Plan4ME, Report4ME, WordBase4ME and WordFile4ME programs.

Also:- integrates WordFile4ME within the program to facilitate worksheet, tabular planning and standard document creation, preview and printing.

Note:-

•	If you are constrained by University, School or other authority to use a particular landscape table/page layout for STplan summary then you can use the program to Open/Covert the Word table/column form document and still use and take advantage of Plan4ME features to reduce the bureaucratic burden.

•	WordFile4ME  - click for website is an Object Linked Embedded(OLE) capable word processor with nine different stages/faces to simplify pupil instruction. At stage one only four large buttons are visible, stage two includes a word bank facility, features are introduced progressively. At stage eight it includes object, picture, column and table functions and can Open/Convert most popular Word processor formats (.doc) and web documents (htm and html), and Writes standard rich text, basic document and web files (rtf, doc and htm). Stage 9 enables multi layered 'form mode' documents to be created, for example pupils complete worksheets/tests in data boxes over a master document with provision to save all or only their answers.

Registration

•	Free version - it's an issue of conscience.

•	Registered version - upgrade:-

Activates the export, rebuild and teacher name and password facilities plus output includes your School Name

•	logon facilities enable different 'TeacherName' and passwords

•	data base verification and rebuild facility is used to recover data in the event of any operating system hang/disk read/write error.

 administration fee  £20

(29 US dollars or 20 UK pounds or equivalent in your currency)

Refer to Revisions,  Delivery and  Support  for details and

view Upgrade/Order details  or Version listing.


Standard Version

"with the Numeracy text being correlated into the prescribed units, we no longer need to constantly turn pages in the Framework document, this is saving a great deal of time. I do however use some examples from the previous year to help with differentiation".

"our Numeracy plans in particular were praised at our recent inspection, we had made very few changes from the MTPlans supplied, I gave them your details"

"including all the new DfEE schemes of work makes the job even easier and projecting the associated graphics in the classroom is a definite motivator"

"downloading a unit complete from the medium term plans, assures that my short term plans align accurately to the national strategy, are omission free and include adequate detail, even for others to follow."

"using the attendance and attainment panels for my ability set, creating a record of the level of understanding for objectives taught each session, has been rather useful when planning re-cap sessions".

Standard;

Includes Lite features and:- Long & Medium Term planning plus Wordbase. Data includes National Curiculum, Literacy, Numeracy, Science, ICT, D&T, Geog, Hist, Music, Art, PE, RE and other 'updated and complete' subject plans.

Also Includes:-  Graphical & Presentation facilities. The 'Graphics' module has auto-relation capabilites to Long, Medium or Short Term Plans and enables DfES/QCA coloured graphics to be directly presented to the Class/Set using projector, data tablet & 'overhead', or may be used to create transparencies for standard 'overhead' projector use. Coloured backgrounds, 'on screen' drawing and 'live' changes also supported.

£30

Standard Plus;

Includes above plus:- Integrated pupil attainment, attendance, absence catagorisation, benchmarking, and School data. Pupil information is automatically associated with your Short Term plan subject set/group. Pupil photograph and personal details including FSM, EAL and SEN may be entered. National Curiculum  - QCA level descriptions automatically appear whilst editing each pupil's attainment target level. These records facilitate target setting, benchmarking and can provide objective evidence to support your 'Threshold' application and 'Performance Management' submission and review.  Also the data integrates seemlessly with the Pupil Reporting software.

£50

Refer to Revisions,  Delivery and  Support  for details and

view Upgrade/Order details  or Version listing.


Full Version

"having graphic examples of pupil's work to support my allocated attainment target levels, for each subject and with easy retrieval, helps a lot at parents evenings. Also I don't fear inspection just as much now that I'm more organised".

" allowing teachers to edit information but with a record of 'who changed what' and a secure archive of previous data has taken the drudgery out of updating pupil records and now we're more up-to-date".

"having ready access to emergency info, may just save the day and my sanity".

Includes Standard Plus features and:- Pupil Data, which covers pupil personal details & Unique Pupil Numbers, attainment/attendance analysis (inc lunch payment), retention for examples of each pupil's text/graphical work, emergency, medical, general details, and has data edit/security arrangements with an auditable trail. Also Staff data, an independent database covering all relevant aspects accessed in ten sub groupings.

£65

Refer to Revisions,  Delivery and  Support  for details and

view Upgrade/Order details  or Version listing.


Order/Register Online

Order with a Secure e-Commerce Web Server.

Using a 'www' agent ensures that personal details are encrypted with the guarantee that your information is transmitted direct to the secure server and nowhere else, so we have no knowledge of credit card details.

Click on SoftShop or PayPal  to view their website.

We can respond to registration/order queries but do not take direct orders against a credit card, use phone details or fax details for this service with SoftShop. Refer to Mail details with a School Order or UK pound cheque.

Click an images/link below to use your internet connection to go online and view the appropriate web page selector.

________________________________________

PayPal is US dollar based and prevents the need

for re-entering card details if you have an account

else you can join by entering card details.

_______________________________________

Our account with SoftShop (swreg) is UK pound based

with the option to convert to 68 different currencies.

They also accept an impressive range of credit cards.

________________________________________

Small cost differencies may arise due to rounding and exchange rates.  It's a matter of preference as to which payment agent you choose.


Mail Order Form

________________________________________

Byron Software and Quality Assurance Services

________________________________________

School Plan Management ( Plan4ME )

(Select print button or from File menu select Print Topic)

Name:

Function:	Class Teacher, Subject Teacher, IT specialist, Head of Year or Section, Assessment Co-ordinator,  Deputy Head Teacher, Head Teacher, Administrator, Bursor, Other please state:

School Name:

Address:

School Telephone No:

Your Email Address:

Version required:	Lite(£20 total registration fee), Standard(£30 total), StandardPlus(£50 total), Full(£65 total).

Single/Multiple:	Network (single £costx5)

Plan4ME Serial No:

(If you have installed the software on your computer and you want to register then please quote the Serial Number generated by your computer and shown on the About panel)

Media type:-	electronic download, CD(UK add £10 overseas refer **)

I have included:- 	official order or money order or cheque payable to Byron Software

Other, please specify:-

Send:   	as soon as possible,   when payment made,   other, please specify:-

Codes and confirmation by Email,

or send proforma invoice to me,  send proforma invoice to School,

invoice to me, including School Order reference, invoice to School including School Order reference,   other, please detail:-

As applicable: 	School Order detail / Delivery address for CD / Notes:-

Information correct as of January 2003 refer to website for latest.

** the above is applicable to English schools, overseas orders are welcome however the School Order option does not apply and if CD delivery is required it is at your risk / cost.

Mail to:  Byron, 6 Ashbourne, Bolton BL2 1LS England.


Phone Order

To use SoftShop's (swreg) Phone Order system, if you are in one of the listed countries please phone one of the Toll Free numbers, otherwise please use the UK number +44 1297 552862 and speak in English - select option 1 on answering.

ShoftShop will ask for:-

•	product reference number which is 50168Plan4ME

•	version Lite, Standard, StandardPlus or Full

•	license required (single or network)

•	your credit card number plus expiry date.

SoftShop accepts most cards including Discover, JCB, Diner's Club, Delta, Switch, Visa, Amex, Mastercard but there is a 4% surcharge on Diner's Club. SoftShop charge an additional 2 UK pounds, manual processing fee, for credit card orders over the phone, an online order avoids this charge.

Australia 1800069620

Canada 866 723 3439

Germany 0800 1808206

Ireland 1800 509145

Italy 801 781702

Netherlands 0800 0232865

New Zealand 0508555200

Norway 800 10772

Portugal 800 844031

Spain 900 95 8969

Sweden 0207 94125

Switzerland 0800 835140

UK 01297 552862 (not toll free)

USA 1 866 500 6750

Please call +44 1297 552862 if none of the above numbers are local to you or if your local number does not work.

Keep the order reference # for your record. Be sure all your information is correct. ShoftShop normally process an order within 1 business day - an email confirmation will be sent to you automatically.


Fax Order

FAX Payment to ShoftShop for ByronSoftware ID50168

Please print this form, fill it out and fax it:

Following are our fax numbers - all are toll free unless marked with a *. If your country is not listed please fax to the UK number +44 1297 553366

 Australia1800 013971

 Canada866 723 3438

 Finland0925 360011 *

 France0800 917034

 Germany0800 1808295

 Ireland 1800 509147

 Italy 800 781703

 New Zealand 0508 555300

 Portugal 800 844030

 Spain 900 95 8968

 Sweden 0207 96278

 Switzerland 0800 835132

 UK 01297 553366 *

 USA 866 219 9380

ShoftShop accept most cards including Discover, JCB, Eurocard, Diner's Club, Delta, Switch, Visa, Amex, Mastercard but there is a 4% surcharge on Diner's Club

Card orders by fax to SoftShop incur + 2 UK pounds manual processing fee.

Software Licence(s) required from ByronSoftware ID 50168:-

.

.

.

.

Email address .. .. .. .. .. ..

Name to register  .. .. .. ... ..

Serial Numbers (if known) . . . . . . . . . . . . . . . . . . . . . .

Card Holder's Name (Capitals please) ______________________________

Credit Card #: _ _ _ _-_ _ _ _-_ _ _ _-_ _ _ _

Exp. date: _ _/_ _ _ _(mo/year)

Issue Number SWITCH only _ _ _

Card holder's signature: __________________________________

Be sure all your information is correct. Orders are normally processed within 1 business day after we receive the order. Immediately after we process the order, an email confirmation will be sent and ByronSoftware can then provide the codes.

Thank you for your custom.


Registration - Code entry

If using the Lite version of the program then refer to Lite code entry else use the following:-

The About panel shows a Serial Number generated by your computer. This along with 'Teacher Name'  and 'School Name' enables codes to be provided, using the Order process, to activate the chosen program version.

The 'Teacher Name' entered becomes the 'user name' and password for normal operation, it is recommended that this default password is changed using the Password facility.

All characters (up to 45) entered in the second box as the 'School Name' become the heading to PC screens and is printed on report output. To maintain a proper School image it is recommended that this duplicates existing School title. New codes are required for a 'School Name' change which attracts an administration charge.

Selecting the About option in the Help menu, followed by the Register button shows the edit boxes to enable input of 'Teacher Name'  and 'School Name'. Selecting the OK button shows the registration code boxes, OK again completes the process.


ByronSoftware for Schools

School Plan Management (Plan4ME) click for website

Conceptual design by Teachers for the Teacher to reduce the bureaucratic burden

•	The basic version is FREE

•	"not being a computer wiz, the first couple of times took a bit longer, however, now I can confidently complete the task in less than half the time of the old way and no more re-writing".

•	 "I was never proud of my hand written sheets and thumbing through books in front of the children used to make me feel uncomfortable. Now I don't carry all those files and I'll show my lesson plans to anyone ".

•	"we all put our plans on one PC at School, to be able to do a print out of just my subject, with evaluations,  for all classes each week makes a subject co-ordinator's life a lot easier".

•	"with the Numeracy text being correlated into the prescribed units, we no longer need to constantly turn pages in the Framework document, this is saving a great deal of time. I do however use some examples from the previous year to help with differentiation".

Pupil Report Management(Report4ME) click for web

•	Integrates with Plan4ME seamlessly but can be used as a stand alone program, particularly the Lite and Standard versions.

•	"it only took a few seconds per pupil-subject to create a concise description in line with DfES terminology, however in reality reading and making the odd change plus a final personal statement turned the seconds into minutes".

•	"not having to wait for colleagues to pass on the forms makes a lot of difference, also no rewrites, how did we cope before we had a spell checker ".

•	"having the computer calculate attendance figures was real time saver many parents commented on how they liked the new format, particularly the photographs, much more professional than our old way. Not one complaint, that's a first."

For details of the Lite, Standard and Full versions please refer to the Pupil Report Home website.

WordBase4ME - click for website

•	Free version - it's an issue of conscience.

•	Registered version £20 - upgrade, without the nag function

WordFile4ME and/or TheDict4ME - click for website

•	Free versions - it's an issue of conscience.

•	Registered version £10 for both on single PC - upgrade, without the nag function

National Curriculum and Schemes of Work

Compendium CD (£10) click for website

•	Includes Plan4ME, Report4ME, TheDict4ME, WordFile4ME, WordBase4ME plus additional software installation programs and the latest of all those books, documents, clipart and sound files. It''s much less expensive than some providers expect for a book!

________________________________________

Byron Software and Quality Assurance Services

________________________________________

for latest: www.ByronSoftware.co.uk

email: Support4ME@ByronSoftware.co.uk

or use Phone / Voicemail : 0870 740 2635

        ( overseas 44 870 740 2635)

Contact:-  Neil Thompson  B.Tech. C.Eng. M.I.MechE. FIQA.

Engineering Council Registration No. 324531.

Quality Systems Assessors Certificate No. MFQ1308.

________________________________________

View Upgrade/Order details


Pupil Report Versions

"it only took a few seconds per pupil-subject to create a concise description in line with DfES terminology, however in reality reading and making the odd change plus a final personal statement turned the seconds into minutes".

"not having to wait for colleagues to pass on the forms makes a lot of difference, also no rewrites, how did we cope before we had a spell checker ".

"having the computer calculate attendance figures was real time saver".

"many parents commented on how they liked the new format, particularly the photographs, much more professional than our old way. Not one complaint, that's a first."

For details of the Lite, Standard and Full versions please refer to the Pupil Report Home website.


Thesaurus and Dictionary

Located in the Window menu or as a button on the Paragraph Bar.

Selection activates the Thesaurus and Dictionary window:-

Searching for a word:-

•	Text selected in the active document is automatically entered in the Search for edit box and the search process started during window activation.

•	Alternatively a Search for string may be typed in the edit box and the Find button selected.

•	The Search for edit box down arrow, when clicked, shows previous search strings which may be reselected.

•	Double click on a word in the descriptive window selects a word, then right click searches for data related to that word.

•	Context sensitive Help hints are displayed in the bottom box.

Options Menu:-

•	Time Out (secs) - select from 2, 5 10 and  30 seconds - The program uses a substantial text database ( thanks to our Princeton University colleagues ) and the search performance is subject to your PC's available resources and basic speed. Set the value to suit your system, a 486 PC with lower available memory will take longer than the latest available PC. However in all cases it's much quicker than the 'manual' book search particularly when doing a sub-string search !.

•	Clear History - removes the search box drop down list.

•	Descriptions - full Synonym descriptions when checked.

•	Wrap - one entry per line (use horizontal scroll to view) or wrap within box (all line text in view - use vertical scroll to view)

•	Help - locates this page in the Help file.

•	Tutorials - assists in learning basic features.

•	Web - if your PC is web enabled, loads your default browser to send an email or access the chosen ByronSoftware web site.

Search / Display Tabs:

The descriptive display has three Tabs

•	Overview - dictionary description of all senses.

•	Sub String - strings within a word can be found.

•	Synonym - another word for your search word plus senses. This Tab may be re-designated using the Sub Menu options and full descriptions are included if the menu Option is checked.

Selecting a page tab initiates a search.

Searching for Sub string:-

•	? may be used to substitute for an unknown letter within a word, so s???ing finds all the seven letter words starting with s and ending in ing.

•	There's quite a lot of processing to find an answer so you will have to be patient and as the process uses a morphological process not all words will be included or found but we suspect it gives a good start.

•	Helps with crosswords, in fact you can easily create your own.

Menu All:-

From the overview of a search word the following may be selected:- All, Synonyms, Antonyms, Coordinate terms, Hypernyms, Hyponyms, Hyponyms tree search, Familiarity - to specify a search and re designate the contents of the third tab.

Sub Menu:-

Subsequent to the overview of a search word the appropriate sub menu is visible and the following may be selected:-

•	Noun - All, Synonyms, Antonyms, Coordinate Terms (sisters), Hypernyms, Hyponyms, Hyponym tree search,         Holonyms(All, regular, inherited, substance, tree search), Meronyms(All, part, member, substance, tree search), Familiararity, Adj<=>Noun attributes.

•	Verb - All, Synonyms, Antonyms, Coordinate Terms (sisters), Hypernyms, Hyponyms, Hyponym tree search, Cause to relations, Entailment relations, Sentence Frames, Familiararity.

•	Adjectives - All, Synonyms, Antonyms, Pertainyms, Adj<=>Noun attributes, Familiararity.

•	Adverbs - All, Synonyms, Antonyms, Pertainyms, Familiararity.

Tutorial:-

•	Thesaurus 1 - Dictionary and Word Type search.

•	Thesaurus 2 - Sub string and From result search.

•	Thesaurus 3 - Unkown word (crossword puzzle) search.


Thesaurus/Dictionary Tutorial 1

•	Dictionary search - Type the word try in the Search for:- edit box, and then press the key Return; the cursor becomes an hourglass as the application searches the database and after a few seconds shows the following:-

•	Specific Word Type Search - As the word (try) has both Noun and Verb entries the menu is extended to include Noun and Verb options. Click Verb menu, then select Hypernyms, the application searches the database and shows the following:-

Note:-

•	The search time period is dependent on your PC's capabilities, adjust the Time Out (secs) in the Options menu to suit; a 486 processor or an older hard drive will need a greater setting.

•	The process uses a morphological process to find words so, even though the database requires 22MB of disk space and is rather extensive, not all words will be included.

Next Tutorial


Thesaurus/Dictionary Tutorial 2

•	Sub string search - Type the word try in the Search for:- edit box, and then click Sub string tab; the application searches the database and shows the following:-

•	Search from result - Double click a word to select it,  then right click to search for the word. Click Overview to show:-

   Next Tutorial


Thesaurus/Dictionary Tutorial 3

•	Unknown word search (crossword  puzzle) - Type s???ing in the Search for:- edit box, and then click the Sub string tab; the application searches the database and shows the following:-

Note:-

•	? may be used to substitute for an unknown letter within a word, so s???ing finds all the seven letter words starting with s and ending in ing.

•	There's quite a lot of processing to find an answer so you will have to be patient and as the process uses a morphological process not all words will be included or found but we suspect it gives a good start (this example produces in excess of 45 words).

•	Changing the middle ? so the search word is s?a?ing reduces the  words found, any combination of unknown letters is accomodated.

•	Helps with crosswords, in fact you can easily create your own.

Go to Overview


WordFile - Overview

Overall program concepts are introduced in the Application overview.

Conceptual design is by teachers for educational use, without the 'over complication' for people to accidentally reconfigure.

The application includes an Object Linked Embedded (OLE) capable, Multiple Document Interface (MDI), fully featured word processor with nine different stages/faces, to suit curriculum requirements.

The stage menu selector allows features to be enabled progressively and may be hidden from pupils. Opening a document reconfigures the application to the stage/level at which it was saved, hence solving the configuration problem when, for example, year 1 pupils follow year 6 pupils into the school's computer room.

Has multi-dictionary support for spell checking including foreign languages (download from www.ByronSoftware.co.uk ).

The program aims at being user friendly, however, teaching full word processor function is not simple and so during normal program operation context sensitive help is available by pressing the function key F1.

The Search for Help on... option in the Help menu enables keywords and individual words to be found within the support documentation.

For details on WordFile and its uses, click the underlined text or the Index or Contents button of this 'Help' window and browse or search for the subject you are interested in.

At stage1 the application facilitates the introduction of ICT at primary school with only four large buttons being visible yet at the later stages it has the features that an 'A' level or university student may require and can Open/Convert most popular Word processor formats (.doc) and web documents (htm and html), and Writes standard rich text, basic document and web files (rtf, doc and htm).

Above stage 6 it provides more functionality than WordPad, and at stage 9 includes some unique features, but it is not intended to be comparable with leading Word processors, but then it needs much less disk space!

For more information refer to an  Overview of Basic Controls

WordFile & TheDict are an integral part of Plan4ME see Versions

For dictionary downloads, support or the latest details refer to:-

________________________________________

Byron Software and Quality Assurance Services

________________________________________

for latest details: www.ByronSoftware.co.uk

email: Support4ME@ByronSoftware.co.uk

or use Phone / Voicemail : 0870 740 2635

        ( overseas 44 870 740 2635)

Contact:-  Neil Thompson  B.Tech. C.Eng. M.I.MechE. FIQA.

Engineering Council Registration No. 324531.

Quality Systems Assessors Certificate No. MFQ1308.

________________________________________


WordFile Menu - Overview

Main Menu features are introduced progressively. Help descriptions appropriate to the program stages 1 to 9 are accesses by selecting the menu, such as File then moving the cursor over the menu item and then pressing F1.

•	File

•	Edit

•	View

•	Insert

•	Stage

•	Utilities

•	Window

•	Help


File menu - Overview

The following items are available:-

•	New

•	Open

•	Re-open

•	Close

•	Save

•	Save As

•	Printer Setup

•	Print Preview

•	Print

•	Exit


New
Located in File menu, creates a New blank untitled document.


Open/Convert

Located in the File menu, activates the Open file dialogue.

More Help - available within the dialogue by clicking on the ? button then clicking on the item.

Load a document - just click on the file and then Open button. Also drag and drop of File from Windows Explorer into the main application window to Open the document.

Change Drive or directory - If the file is not shown then:-

•	In the Look in box, click the down arrow, click the drive, folder or Internet location that contains the document.

•	In the folder list, double-click folders until you open the folder that contains the document you want.

Stage 5 and above - if the file is not a WordFile document click the 'Files of type' down arrow to select other file types (Plain Text, Rich Text and Website formats) to convert and load.

Stage 7 and above - the program checks your PC's registry & usual locations for more text convertors and makes these available. 'Wordpad' uses a convertor (.doc) as do all other Word processor programs using the doc extension therefore a number may exist.  We do not attempt to judge the best convertor to use so new text convertors can be readily accomodated.

If you are unsure of the program that created a document and therefore its format then we suggest the trial and error method.

Note:-

To open a document you've used recently refer to Re-Open.


Re-open
Located in File menu, the last nine file names used are displayed, select one to Re-open the document.


Close
Located in File menu, select to Close the 'on top' active document.


Save / Save As

Located in File menu or as a button on the Toolbar or by using the shortcut keystrokes Ctrl+S or after a time period the Save reminder.

More Help - available within the Save As dialogue by clicking on the ? button then clicking on the item.

New document - select the Save command and the Save As dialogue is shown so the document can be given a file name.

File Named document - select the Save command and changes are saved quickly within the open File on the PC's selected drive without any other feedback. Note:- if you wish to retain the original file's contents then use Save As.

Copy document - to save a copy of the active document with a different name or in a different location then select Save As.

Change Drive or directory - If the file location is not shown then:-

•	In the Save in box, click the down arrow, click the drive, folder or Internet location to save the document.

•	In the folder list, double-click folders until you open the folder that you want to contain the document.

•	New Folder - To save the document in a new folder, click Create New Folder. In the File name box, type a name for the document then double click to open the folder.

Stage 5 and above - You can save a document in a file format for use in another program, click the 'Files of type' down arrow to select other file types (Rich Text, Plain Text and Website formats).

Stage 7 and above - the program checks the usual locations for text convertors. 'Wordpad' uses a convertor (.doc) as do other Word processor programs, the standard types are included.

Note:-

•	The text conversion facilities provided should be used with care, not all other document formats support the more advanced features; formatting, tables etc may not be available in the new format.

•	The transparent and label box or the form mode features of a stage 9 document are not available in other formats and so these additions will be lost on translation.

•	Rich Text Format is the standard and thus the best format if transferring a file for another Word Processor to read.


Send to WordBase
Send to WordBase automatically transfers the current WordFile document into a new WordBase document and prompts to confirm if to close the subject document file.


PrinterSetup
Located in File menu, enables your Printer Setup details and appropriate Properties to be modified prior to creating printer output.


Print Preview
Located in File menu, the Print Preview option shows the Preview Window which Enables a graphical representation of a report to be viewed and/or saved prior to committing the document to Print.


Print
Located in File menu, Print submits the selected document to the 'default printer' as defined within your operating system.


Exit
Located in File menu. Closes all windows and Exits the application.


Edit menu - Overview

The following sections are available:-

•	Undo / Redo

•	Cut / Copy / Paste / Clear

•	Find

•	Go to link

•	Replace

•	Find Next

•	Spell Check

•	Word Count

•	Speak Text

•	Select All

Note:-

•	To open, run, activate or edit a linked object, depending on its type,  just double click on the selected object.

•	To return, just click the document outside of the object.


UndoRedo
Undo and Redo are located in Menu click (usually Right button) of pointing device. The menu item advises the type of action, such as Undo Input. To undo this your last action select the menu item, viewing the menu again shows Redo Input with Undo in grey so it is not available. (also available from Edit menu)


Text Functions

Located in Edit menu and Menu click (usually Right button) of pointing device to show, plus on Toolbar (stage 7 and above).

Once selected block text reacts to these menu functions.

The traditional direct keystrokes have also been implemented.

•	Cut text - Moves selected text to 'Clipboard' replacing any text previously transferred. (ie highlighted text in current record is deleted).  Direct keys Ctrl+X

•	Copy text - Moves selected text to 'Clipboard' replacing any text previously transferred. (ie highlighted text in current record remains). Direct keys Ctrl+C

•	Past text - Copies the contents of the 'Clipboard' to the current location of the cursor. Direct keys Ctrl+V

•	Clear text - edit menu only, delete highlighted text. Direct key Delete

•	Select All text - Selects/highlights all text at the current location of the cursor (ie includes all text in the document even that which may not be visible.) Direct Keys Ctrl+A

The options in this section operate with the 'Clipboard' facility, which also enables text export and import from any program with a similar facility, (ie 'Notepad'  'WordPad' and most other proper text/word processors).

If a menu item is shown grey then text is not selected or in the case of Paste the contents of the clipboard are Nil or unsuitable.


Find / Find Next

Located in the Edit Menu and on the ToolBar.

Find enables text within the current control to be found, can also be invoked using the keystroke Ctrl+F. In the Find what box, enter the text you want to search for in the current edit control.

Find Next enables the next occurrence of specified text, within the current control, to be found and can also be invoked using the keystroke F3

Note:-

•	To cancel press ESC

•	Double click on a word - selects that word, if text is selected then that text is automatically entered in the Find what box.


Go to link
Located in the Edit Menu and shows the Go To Link marker dialogue box listing Link markers within the document. Make your selection and then click OK to jump to that section in the document.


Replace

Located in the Edit Menu and on the ToolBar.

Enables text within the current control to be found and replaced by another string, can also be invoked using the keystroke Ctrl+R.

To Replace text, in the Find what box enter the text you want to search for, in the Replace with box enter the replacement text, then select Find Next, Replace, or All. To cancel press ESC.


Spell Check

Located in the Edit Menu and has the following options:-

•	All Text - also available from the ToolBar,  based on the spelling options selected, starting at the first word in the document all words are checked against words found in the Main and Custom dictionaries. If a word is not found then the Spell Check dialogue is shown.

•	From caret - can also be invoked using the key F4, performs the spell checking function as in All text(above) but starts from the current caret position.

•	Word at caret - can also be invoked using the Check Word option of the mouse menu (usually right click). Spell checks the word at the current caret position. Pop-up menu advises, word - found in dictionary or lists suggestions; click on the chosen word to replace check word in your document.

•	Finish word - can also be invoked using the Finish Word option of the mouse menu (usually right click). Finds words in the selected dictionary that begin with the letters of the word / character group at the current caret position. The pop-up menu appears on the left with the word list, which is limited by Spell Option setting, showing dictionary words. Click on the chosen word to enter completed word in your document.


Word Count
The WordCount feature just counts words in the document excluding numbers and any embedded objects.


Speak Text
Located in the Edit Menu and on the ToolBar of program stages 1,2 and 3.  Select Speak Text to hear the words included in the document (if sound is activated).


View menu - Overview

The following are available:-

•	Tool Bar

•	Paragraph Bar

•	Ruler

•	Status Bar

•	View Mode

•	Merge Data

•	Control Characters

•	Zoom


Toolbar

Visible unless the item in the View menu is shown without a tick.

The Toolbar includes an increasing number of buttons as the program stages are introduced:-

•	stage 1 & 2: - four large buttons, Open, Save, Speak and Picture.

•	stage 3 & 4: - the above four buttons plus five Color buttons.

•	stage 5: - Open, Save, Preview and Print buttons, five Color buttons plus Sound and Picture.

•	stage 6: - Open, Save, Spell, Preview, Print buttons, Font Color change and Highlight Color change, plus Sound and Picture.

•	stage 7: - stage 6 buttons plus Cut, Copy and Paste buttons.

•	stage 8 & 9: - New, Open, Save, Spell, Preview, Print,  Font Color, Highlight Color buttons; Zoom document selector, Bullet and Indent, Decrease Indent, Show/Hide control character, Find, Replace, Insert Video or Sound, Picture & Close All buttons.


Paragraph Bar

Visible only when a tick shown in the View menu.

To change a font type or size

•	Select the text whose format you want to change.

•	Click the drop down arrow of Font box and make your selection from the list.

•	Click on the Font size drop down arrow and select a size.

•	If you want a different size to those displayed then click in the font size box, type in the size you want and press the Enter key to change text size.

To change a font style

•	Select the text whose format you want to change.

•	In the middle of the Paragraph bar are three buttons with

B - for Bold,  I  - for Italics and U - for Underlined.

To format a paragraph

•	Click anywhere in the paragraph you want to format.

•	In the middle right of the Paragraph Bar are three buttons indicating Left, Right and Center which aligns the text.

•	The fourth Justify button produces a vertical beginning and end to the wrapped lines of a paragraphs by 'stretching' the text, this effect tends to be used in published text.

Tab type buttons

•	Located to the right of the Paragraph Bar, click to select  Left, Right, Decimal or Centered Tab button.

•	Click on Ruler to Insert chosen Tab type.

Note:-

•	You can specify the font for new text by changing the font settings before you begin to type.

•	You can change the font for an entire document by using Select All from the mouse menu (usually right click) before making your Font selection.

•	You can define paragraph formatting for a new document by changing the format options before you begin to type.


Ruler

Located immediately above the document and is visible only when a tick is shown in the View menu. The Ruler controls:-

•	Paragraph Indents are the triangular icons on the Ruler left side, the top icon dictates the indent value for the first line with the bottom icon controlling the indent value for other lines within the paragraph.

•	Tab positioning controls the additional indent or spacing of text after a Tab key entry. A Tab position icon may be added to the ruler by clicking at the chosen position, the type of a Tab function is dependent on which Tab button is selected. Tab icons may be dragged to a new position or deleted by dragging them off the ruler.

•	Line Wrap icon is triangular - located on the right of the Ruler . It may be dragged to determine the position at which all lines within the paragraph wrap onto a new line. The action is referred to as 'soft return', whereas pressing the Enter key insets a 'hard return' the point at which a new paragraph starts.

•	Table Cell icon is a grey vertical line - controls the position and size of a cell, when a cell icon is dragged other cells to the right are resized proportionally to fir the table row.


Status Bar

Visible only when a tick shown in the View menu and provides information as to the position of the caret, such as Page and Line number, Column position.

Also Zoom factor and the status of the Insert(OVR), Capitals Lock(CAPS), Number Lock(NUM) toggle functions.

•	OVR showing - Text entered using the keyboard will overwrite existing text else text is Inserted.

•	CAPS showing - Text entered by keyboard is in CAPITALS.

•	NUM showing - Dual mode keys are locked as Number values.


Merge Data

Located in the View menu, shows the Merge Mail database and enables standard letter/documents to be printed quickly with different names /data values. For example, a standard letter may be personalised to include each person's name and/or results, cost etc;

•	When the Merge Data window is activated, if the text file Data.txt exists in the current directory then the contents are loaded into the database else a help entry is displayed showing that Link Marker replacement text has to be separated by a coma (,)

•	The Merge Data window includes a navigation control which has buttons to:-

•	Go to First record - finds first line/record in database

•	Move to Prior record - finds record before current record

•	Move to Next record - advances current record

•	Go to Last record - locates last record in the database

•	Insert record - adds a blank new line for edit

•	Delete record - removes record from the database

•	Post edit - commits changes made to the current record in the database.

•	Cancel edit - abandons insert mode or edit changes and reloads current record from the database.

•	Select the Merge button to copy database comma delimited text to the respective Link Marker in the active document. Simply - the first part of the text visible in the Merge Data text box (up to the first comma) is copied and replaces the text in the document's first Link Marker; text after the first comma (up to the second comma) is copied and replaces text in the second Link Marker and so on.

•	Select the Close button to de-activate the window and Save data to the text file Data.txt in the current directory, if file does not exist then it will be created (assuming write access).


View Mode
The View menu View Mode has two options:-

Page view - replicates the multiple pages when printed.

Continuous - the document has no page breaks.


Control Characters
If checked in the View menu then Control Characters appear within the document. Enables end of paragraph 'hard' returns to be differentiated from 'soft' returns used in the text wrap function.


Zoom
The View menu and Toolbar Zoom selector has a stepped value range from 10% to 400% which controls the magnification level of the document as viewed. Refer to Paragraph Bar to change text size.


Insert menu - Overview

The following items are available:-

•	Date / Page Break

•	Box

•	Columns

•	Link marker

•	Media

•	Object

•	Table

•	Text File


Date/Page
Located in the Insert Menu:-

Insert Date

•	Click on the document where you want the date to appear

•	On the Insert menu, select Date - the dialogue shows

•	Click on Short or Long format

•	To change the date select the drop down arrow to reveal the calendar facility.

•	Use month buttons for next or prior month

•	Click on the heading month to reveal the drop down month selector.

•	Click on the heading year to reveal the year spin control - the up or down button

•	Click the date under the day heading to set date for insertion.

•	Alternatively click on the day, month or year in the edit box and either type new value or use the up or down arrow keys to increment.

•	Select Insert button to add to your document.

Insert Page Break - Starts the next section on the next page.


Box
Insert Box is located in Insert menu and there are two forms:-

•	Transparent - the background of the text box enables underlying text and objects to be seen.

•	Label - the background has color.

Boxes may be moved or resized with mouse and holding the Alt key,  to change Box properties refer to Format Box.


Column
Insert Column is located in Insert menu and has a choice of 2 to 6 to enable text to be formatted similar to that of a newspaper.

•	Columns are a particular form of a Table and can be converted to be viewed as such from the Format Column menu.

•	To add an extra line within a column just depress the Return key.

•	To move between columns use Tab key, or Shift+Tab for backward

•	The Ruler indicates that the caret is within a Column and controls the behaviour of text within that column.


Link Marker
Insert Link Marker is located in the Insert menu and is used for

•	Marking a target location to be used by Go to link, which can be used to easily locate a particular position within a document.

•	Enabling a Jump between Link Markers - enter any number of Link Markers with the same text (capital independent) and click on the first - caret moves to the second, click on second - caret moves to the third. . . . click on last - caret moves to the first. This feature enables Content and document Thread links to function.

•	Mail Merge marker - use the Merge Data function to add names and data to replace Link marker text.


Overview

Located in the Insert menu with the following options:-

•	Picture

•	Sound

•	Video


Picture

Located in the Insert + Media menu and as a button on the Toolbar  select Picture to show the Insert Image window.

•	Click on a filename to have a look at the image, you can use the up and down arrow keys to view the others.

•	To change drive - click on the down arrow in the top drive box and then click on an item from the drop down list.

•	To change directory - double click on a folder icon to move up or down the structure and to open the directory and show files.

•	Options

•	Float over text - the position of the image is independent of text entered when checked, else the image remains as part of the text and moves if additional text is added above

•	Save with document - if checked the image data is included as part of the document file else the image is linked to the Image file. When linked an Image may be changed outside of the program and the changes will be seen in the program when next loaded.

•	Link to an external editor - if checked, double click on the image in a document will invoke the editor registered with the system for editing images (usually Paint for .bmp).

•	Image Borders - when Float over text is selected, text may wrap around a picture with a minimum gap as stated in each box.

•	To insert your chosen Picture select the Insert button.

•	To cancel just select the button

•	To move or resize the image in your document then press the Alt key select and move with the mouse.


Sound

Located in the Insert + Media menu and as a button on the Toolbar  select Sound to show the Embed Sound window then Insert an existing File or a Newly Recorded sound.

•	Click on a filename to hear a sound file (if preview sound ticked), you can use the up and down arrow keys to hear the others.

•	To change drive - click on the down arrow in the top drive box and then click on an item from the drop down list.

•	To change directory - double click on a folder icon to move up or down the structure and to open the directory and show files.

•	Options

•	Float over text - when checked, the position of the sound icon is independent of text, else the sound icon acts just like a character and moves with inserted text.

•	Preview Sound - if checked, file selection plays the sound but you then have to wait before selecting Insert button.

•	Borders - when Float over text is selected, text may wrap around the icon with a minimum gap as stated in each box.

•	Select the Insert button to embed sound file in your document.

•	Select New button to Record and Insert sound data.

•	the Embed sound window closes and the Sound Object In window shows.

•	Ensure microphone is attached to the sound card of your PC and select the RED button to record a sound / voice.

•	Use the tape recorder type buttons to replay or other functions as you wish - additional help is available.

•	Close the window using either File + Exit or X button and the sound data is embedded in your document file.

•	To move or resize the Sound Icon in your document then click and hold whilst moving the mouse, centrally to move or on the black squares in each corner or side to resize.

•	To Play the Sound from within a document just double click.


Video

Located in the Insert + Media menu and as a button on the Toolbar  select Video to show the Link Video window.

•	To change drive - click on the down arrow in the top drive box and then click on an item from the drop down list.

•	To change directory - double click on a folder icon to move up or down the structure and to open the directory and show files.

•	Option: Float over text - when checked, the position of the Video icon/image is independent of text, else it acts just like a character and moves with adjacent text.

•	Borders - when Float over text is selected, text may wrap around the icon/image with a minimum gap stated in each box.

•	To insert your chosen Video select a filename and then select the Insert button, to cancel just select the button

•	To move or resize the Player Icon in your document then click and hold whilst moving the mouse, centrally to move or on the black squares in each corner or side to resize.

•	To Play the Video from within a document just double click.


Insert Object - Overview

Located on the Insert menu and has options to allow an object to:-

•	Float over text - the Object's position is independent of entered text and can be moved to any position in a document.

•	Included in text - the Object is included within the text and moves with the text just like any character.

Selecting one of the above options enables an object to be inserted (please be patient, reading your PC's registry and resolving the references can take some time) and shows the Insert Object dialogue panel:-

•	To Create from File select the option on panel left and then browse  to locate a File or type the path and file name, clear or select the Link box to choose between embedding the object or just linking.

•	Linking an Object inserts a picture of the file contents into the document, the data is not saved within the document and requires the referenced file to found to enable it's display when the document is loaded, else the locate file dialogue is shown.

•	Linked Objects also allow modification external to the program with changes being reflected in the document.

•	Not all embedded objects can be saved within the document e.g. Video, so prudence recommended.

Clear or check Display as an Icon and then select OK.

•	To Create New select the option on panel left, then an Object Type clear or check Display as an Icon and then select OK.

•	The Result box provides information as to the proposed action.

When finished creating the object, click outside the object to focus control on your document.


Table
Insert Table shows a dialogue box to enable the number of Columns and Rows to be chosen by click on the respective box down arrow, alternatively a number may be typed into each box. Select OK to complete the Insert Table function. The Format Table menu option is available when caret is within the Table.


Insert Text File

Located in the Insert menu, activates the Insert Text dialogue.

More Help - available within the dialogue by clicking on the ? button then clicking on the item.

Load a document - just click on the file and then Open button.

Change Drive or directory - If the file is not shown then:-

•	In the Look in box, click the down arrow, click the drive, folder or Internet location that contains the document.

•	In the folder list, double-click folders until you open the folder that contains the document you want.

Stage 5 and above - if the file is not a WordFile document click the 'Files of type' down arrow to select other file types (Rich Text, Plain Text, Website formats and All files *.* ) to convert and Insert.


Format menu - Overview

The following items are available progressively from program stage 5, and only if they are applicable to the current caret position else they appear grey:-

•	Box

•	Text

•	Tabs

•	Object

•	Table

•	Columns

•	Paragraph

•	Document

•	Form Mode


Format Box - Overview

Located in the Format Menu and has the following options:-

•	Fonts

•	Text Color

•	Text Highlight Color

•	Tabs

•	Paragraph Format

•	Background Color

•	Delete Box

Note:-

•	Boxes may be moved or resized with mouse and holding the Alt key


Format Text - Overview

Located in the Format Menu and has the following options:-

•	Fonts

•	Color

•	Highlight Color

•	Bold

•	Italics

•	Underline

•	Left align

•	Center

•	Right align

•	Justify

•	Bullet

•	De-Indent


Format Tabs - Overview

Located in the Format Menu.

Tab stops are icons which are part of the Ruler function and control the additional indent or spacing of text after Tab key entry.

A Tab icon may be added to the ruler by just clicking at the chosen position, the type of a Tab function is dependent on which Tab button is selected. Tab icons may be dragged to a new position or deleted by dragging them off the ruler. Each paragraph can have a different Tab stop format, changes are applied to the current or selected paragraphs.

The Ruler may contain many Tabs and to move each icon individually would be tiresome so the Format Tabs dialogue facilitates such changes. Paragraph settings are displayed in the Tab stop position list when activated. The dialogue has the following options:-

•	Clear All - select button to remove all Tabs

•	Reset All - choose the spacing from the Tab Spacing drop down list (5mm to 40mm between each Tab) and then select Reset All button.

•	Set Tab - Tabs may be set individually by selection and edit of the value in the Tab stop position edit listing.

Note:-

•	To apply changes to the document select OK button, selecting Cancel button disregards any new dialogue settings.


Format Object - Overview

Located in the Format Menu, activates the Object Controls dialogue which has the following options that appear 'grey' and/or inactive if not applicable to the selected object:-

•	Fast Display - can display the filename of the embedded object with the object's area being represented by a grey section; thus saving time re-painting the screen during other input, edit or view scroll actions.

•	Save with Document - when checked it indicates that the object's data is saved within the document file, else the object is linked to the objects own file.

•	Text Flow Borders - indicates the margin between the object and adjacent text, with individual settings for Top, Left, Right and Bottom.

•	Scale Factor - can be used to resize, stretch and/or distort an image of the object. A number may be typed in the edit box or the Up or Down arrow can be used to 'spin' the value.

Note:-

•	changes may be applied to the document whilst keeping the dialogue open by using the Apply button.

•	changes are made and the dialogue is closed on selection of the OK button.

•	the Cancel button disregards changes and closes the dialogue panel.


Format Table - Overview

Located in the Format Menu and has the following options:-

•	Frame..

•	Grid Lines

•	Delete Table

•	Select All Cells

•

•	Column & spacing

•	Connecting Table

•

•	Insert Row

•	Delete Row

Note:-

•	A table may be newly created using Insert Table or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats. Tables are treated as a number of cells organised in rows and columns.

•	Each cell can have as many lines and paragraphs as required

•	row height is adjusted automatically to accommodate additional cell contents.

•	to create a new line/paragraph just press the Return key.

•	Line/paragraph formatting is performed in relation to a cell's borders. When the caret is within a table, the ruler shows the positions of all the cells in a table's row and the formatting attributes of the cell at the caret's position.

•	To resize/move a cell within a row use the cell border icon on the Ruler, cells to the right are adjusted proportionally.

•	Text can be selected either within a single cell or in steps of complete cells or rows.

•	When a selection is deleted inside a table only the text is deleted.

•	Tables can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key, move up or down a row use the arrow keys.

Located in the Format Menu and has the following options:-

•	Frame..

•	Grid Lines

•	Delete Table

•	Select All Cells

•

•	Column & spacing

•	Connecting Table

•

•	Insert Row

•	Delete Row

Note:-

•	A table may be newly created using Insert Table or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats. Tables are treated as a number of cells organised in rows and columns.

•	Each cell can have as many lines and paragraphs as required

•	row height is adjusted automatically to accommodate additional cell contents.

•	to create a new line/paragraph just press the Return key.

•	Line/paragraph formatting is performed in relation to a cell's borders. When the caret is within a table, the ruler shows the positions of all the cells in a table's row and the formatting attributes of the cell at the caret's position.

•	To resize/move a cell within a row use the cell border icon on the Ruler, cells to the right are adjusted proportionally.

•	Text can be selected either within a single cell or in steps of complete cells or rows.

•	When a selection is deleted inside a table only the text is deleted.

•	Tables can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key, move up or down a row use the arrow keys.


Frame

Located in the Format plus Table Menu, to alter the attributes of a table or part of a table, cells must be selected else current cell only.

The Table frame dialogue has the following controls:-

•	Line width - use the edit box to enter a new value or click on the down arrow and select from the drop down list.

•	Frame - the graphic representation depends on the number of cells selected, click on the appropriate portion of the graphic to add or remove cell frame lines.

Use the Select All Cells option in the Table menu then use this option to format whole table, for example if you require your table to print out with a perimeter frame, click top, left, right and bottom of the graphic; to add column and row frame lines click centrally on the graphic; to remove a line click on it.

•	Background - color may be chosen by click on the User defined down arrow and then selection from the drop down list; alternatively to gain access to a greater choice select the button titled Other to activate the Custom Color selector

•	Text distances - to set the margin of cell contents to the cell frame border use the Left, Top, Right and Bottom edit boxes to enter new values or click the down arrow and select from the drop down list.

Note:-

•	A table's attributes are its frame width, distance between frame and formatted text, and background color which are contained within cell borders.

•	When the selection extends over multiple tables or tables mixed with text, attributes cannot be changed and a message box is shown.


GridLines
Table Gridlines are visible in normal edit mode but are not visible at Preview or Print, if printed lines are required then refer to Table frame.

A table with a single row and without grid lines being visible would be considered a column table, selecting this option hides grid lines.

To show grid lines select View As Table option from Columns menu.


Delete Table
Delete Table removes the whole of the current Table structure and it's contents. A confirmation dialogue is shown prior to deleting the Table and as the action cannot be reversed with Undo function, you are reminded to Save first if changes have been made.


Select All Cells
A quick/simple way to Select All Cells within a Table to perform whole Table operations such as Text or Frame formatting.


Column & Spacing

Located in the Format plus Table Menu with the following options:-

•	Reset - if cell position and size has been adjusted using the Table icons on the Ruler then this option restores and aligns all cells in the table.

•	Insert - a new column is inserted before the column containing the caret, plus the table is Reset.

•	Delete - the current column is deleted, plus table is Reset.

•	Append - new column added too right of Table, plus Reset.

Note:-

These options are not reversed with the Undo function, so you are reminded to Save if changes have been made.


Connecting Table
Connecting Table options - Insert at Top and Insert at Bottom of current table, both show the Insert Table dialogue. If the new table has the same number of columns the Tables are combined into a single table, else a separate Table is inserted at the chosen position.


Insert Row
Insert Row is located in the Format plus Table Menu and in the pointing device menu (usually right click). The row is insert within the Table after the row containing the caret.


Del Row
Delete Row is located in the Format plus Table Menu and in the pointing device menu (usually right click). The row containing the caret of the current Table is deleted.


Format Columns - Overview

Located in the Format Menu and has the following options:-

•	Delete

•	Select All

•	View as table

•	Column & Spacing

•	Connecting Columns

Note:-

•	Columns are treated as a number of cells organised in a single row  and are therefore a table type. Columns may be newly created using Insert Column or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats.

•	Each column can have as many lines and paragraphs as required, to create a new line/paragraph just press the Return key.

•	Line/paragraph formatting is performed in relation to a column's borders. When the caret is within a column, the ruler shows the position of all column's and the text formatting attributes at the caret's position.

•	To resize/move a column use the border icon on the Ruler, columns to the right are adjusted proportionally.

•	Text can be selected either within single or multiple columns.

•	When a selection is deleted inside a column only the text is deleted.

•	Columns can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key


Col Delete
Delete Column removes the whole of the current Columns structure and it's contents. A confirmation dialogue is shown prior to deletion and as the action cannot be reversed with Undo function, you are reminded to Save first if changes have been made.


Col Sel All
A quick/simple way to Select All within a Columns structure to perform operations such as Text formatting.


Col View Table
Columns have a single row of cells and do not have grid lines, selecting this option changes to a Table and shows grid lines.


Column and Spacing

Located in the Format plus Columns Menu with the following options:-

•	Reset - if column position and size has been adjusted using the border icons on the Ruler then this option restores column spacing.

•	Insert - a new column is inserted before the column containing the caret, plus the structure is Reset.

•	Delete - the current column is deleted, plus others Reset.

•	Append - new column added too right, plus Reset.

Note:-

These options are not reversed with the Undo function, so you are reminded to Save if changes have been made.


Connecting Columns
Connecting Columns options - Insert at Top and Insert at Bottom of current column structure, both show the Insert Column dialogue. If the new structure has the same number of columns the 'Columns' are combined into a single structure, else a separate structure is inserted at the chosen position.


Format Columns - Overview

Located in the Format Menu and has the following options:-

•	Delete

•	Select All

•	View as table

•	Column & Spacing

•	Connecting Columns

Note:-

•	Columns are treated as a number of cells organised in a single row  and are therefore a table type. Columns may be newly created using Insert Column or be loaded as part of a document formatted with the RTF, HTML or DOC(see note) file formats.

•	Each column can have as many lines and paragraphs as required, to create a new line/paragraph just press the Return key.

•	Line/paragraph formatting is performed in relation to a column's borders. When the caret is within a column, the ruler shows the position of all column's and the text formatting attributes at the caret's position.

•	To resize/move a column use the border icon on the Ruler, columns to the right are adjusted proportionally.

•	Text can be selected either within single or multiple columns.

•	When a selection is deleted inside a column only the text is deleted.

•	Columns can be copied to the clipboard and pasted from the clipboard.

•	To move from one column to the next use the tab key, return with shift+tab key


Format Paragraph - Overview

Located in the Format Menu and has the following options:-

•	Format - shows the Paragraph Format dialogue which includes the following options:-

•	Line spacing - can be selected from Single, One and a half,  Two lines or a Free number of lines. The latter may be entered in the edit box and has a maximum of 4 lines. If the 'in mm' box is checked then spacing is chosen from mm sizes. The 'Exact' check box indicates if 'best fit' is used.

•	Alignment - a paragraph can be aligned Left, Right, Centered or Justified. The latter produces a vertical beginning and end to the wrapped lines of a paragraphs by 'stretching' the text which is used in published text.

•	Indents - a paragraph may have Left, Right and First Line indents entered in the edit box in mm. These are shown as triangular icons on the Ruler left side, the top icon dictates the indent value for the first line with the bottom icon controlling the indent value for other lines.

•	Distances - set using the Top and Bottom edit boxes, and determine the gap between adjacent paragraphs.

•	Border - shows the Paragraph Border dialogue which includes the following options:-

•	Parts - includes Top, Left, Right and Bottom, if all selected then the paragraph is within a rectangle. If Tab Lines box is checked then vertical lines appear at each Tab position.

•	Styles - provides for Connected Borders and Double Lines.

•	Line Width - click on the down arrow and select from the drop down list from 1 to 12 points.

•	Text Distance - determines the gap between text and border lines, click on the down arrow and select from the drop down list from 0 to 12 points.


Format Document - Overview

Located in the Format Menu and has the following options:-

•	Page Setup - shows the Page Setup dialogue which includes the following options:-

•	Paper - includes a size selector which automatically enters paper width and height with the following options:- A4, A5, B5, Letter, Legal and User defined. If set to the latter then the Height and Width edit boxes control size. If the Landscape checkbox is not ticked then the paper has the Portrait orientation.

•	Page Margins - the Top, left, Right and Bottom edit boxes enable control of the gap between the document edge and it's contents.

•	Document Title - enables text string to be added.

•	Background - shows the Color dialogue to enable the document background color to be changed.

Note:-

•	To disregard changes select the Cancel button or to commit changes to the document then select the OK button.


Form Mode - Overview

Located in the Format Menu but is only visible at program stage 9 and is only functional if the document includes at least one Box.

Form Mode enables multi layered  documents to be created, for example pupils could complete worksheet/test in a data box over a master page with provision to save all or only their answers.

The following options are available:-

•	Save All - the master page and all box data is saved to the filename shown in the header. Also the master page can be changed at all program stages.

•	Save Data - the data contained within all of the boxes is saved to the filename shown in the header, but the master page is a linked document and is Read Only. Switching to this option activates the Load Form Background dialogue, note - filename needs to be recorded, if data exists and you choose not to overwrite then the  data will not be loaded when the file is saved and re-opened, the overwrite warning is displayed to prevent inadvertent loss of data, save the master page and then use the background file option.

•	Box Cascade - all boxes within the document are re-positioned and displayed in a cascade format, if some boxes are large then maximise the application /document window and move or resize with the pointing device whilst holding the Alt key to gain access to underlying data.

•	Background File - shows the Load Form Background dialogue which enables a File to be linked and displayed as the underlying master page which is Read Only.


Stage selector - Overview

You can create or copy a 'work unit', use  the stage menu to select and observe the features required and then save the document.

When a document is re-opened, the screen will be reconfigured to display only the selected features, thus maintaining focus on the teaching points with no additional functions and/or complications especially with the Stage selector hidden from the pupils.

At stage 1 four large buttons are included and by default the text is set to large to facilitate exercises using the pointing device / mouse. The 'Speak' button enables the program to highlight and 'talk' the entered words, provided the system has a sound card and speakers or headphones attached. Whilst sound files are included the voice and vocabulary may be amended so that the pupils listen to a familiar voice, their teacher for example, with the correct language / accent / emphasis.

At stage 8 the program operates as a Multi Document Interface which  includes object, picture, column and table functions, can Open/Convert most popular Word processor formats (.doc) and web documents (htm and html), and Writes standard rich text, basic document and web files (rtf, doc and htm);  also any text convertors installed and registered by other programs (per 'Windows' standards) are included for conversion purposes. Text font and color choices are no longer restricted and the wordbank is replaced with the Thesaurus/Dictionary. This level suits most advanced users.

The following illustrates the features included at each stage:-

Stage 1, Stage 2, Stage 3, Stage 4,

 Stage 5, Stage 6, Stage 7, Stage 8, Stage 9.


Program Stage 1

To see more information click this link.

The white section is just like a page of paper, you can add words and pictures to make a document.  The cursor can be used to move the caret to a new position within the document by click of the mouse.  If the document is larger than the screen you can use the bottom scroll bar or the right scroll bar to view (use the scroll bar on the right of this help screen to see the rest of the information).

Above the document are buttons and the Menu.

If you click on a menu item such as File then Open the open document window is shown.

Buttons are for commands we use regularly, clicking on the Open button does the same job.

At this stage we can do the following:-

•	Enter text,  move text  and  delete text;

•	Undo last action or Redo when you have used Undo,

•	Use Open, Save, Speak and Picture buttons;

•	The menu has options for  New, Open, Close and Save, Print Preview and Print a document, plus Exit.

This window can be closed by clicking the X button in the top right corner.


Program Stage 2

We can build on our work from stage 1 by using the following:-

•	 File menu option to Re-open a document we have used before, by choosing from the list of the last nine used.

•	File menu option Save As - to save a document with another name.

•	Insert Date,  Page Break,  Media  and  Text File.

•	Use main screen Talking Wordbank to hear (if sound is enabled on your PC) and enter words.

•	To use File menu option for Printer Setup to adjust printer settings before printing a document.


Program Stage 3

We can refer to Basic Controls and build on our work from stage 2 by using the following:-

•	Special keys available on the keyboard.

•	Mouse actions for more advanced control.

•	Use Color buttons to improve presentation.

•	Search for text or Replace text

•	Use WordCount


Program Stage 4

Refer to Basic Controls or for more advanced functions to Menu descriptions. We can build on our work from stage 3 by using the following:-

•	To change a font type or size  or font style.

•	To format a paragraph and  use the Ruler

•	Use toolbar additions of a drop down Wordbank and Sound button.


Program Stage 5

Refer to Basic Controls or for more advanced functions to Menu descriptions. We can build on our work from stage 4 by using the following:-

•	View menu View mode and control characters selection.

•	View menu zoom factor options.

•	Insert Object within a document.

•	Format Text, Tabs, Object, Paragraph, and whole Document.

•	Use toolbar Preview and Print buttons.


Program Stage 6

Refer to Basic Controls or for more advanced functions to Menu descriptions. The following builds on stage 5 work by adding:-

•	Use Spell Check in the Edit menu.

•	With the caret within a Table in a document use the Graph drawing option from the Utilities menu to represent Table data.

•	Spell Options - General, Main & Custom Dictionaries have an effect on spell check operation.

•	Use toolbar buttons - Spell, Font Color and Font Highlight.

•	Use Record to create .wav files, refer to Using Speak and then present the Speaking document using Speak Text.

•	Use Media Play/Edit and Image Editor to change and save files for use in linked file documents. Understand the advantages and disadvantages of linked files.


Program Stage 7

Refer to Basic Controls, Stage Reference or for more advanced functions to Menu descriptions.

The following builds on stage 6 features by adding:-

•	Go to link

•	Mail Merge Data

•	Insert Columns

•	Insert Link marker

•	Insert Table

•	Format Table

•	Format Columns


Program Stage 8

Refer to Basic Controls, Stage Reference or for more advanced functions to Menu descriptions.

The following builds on stage 7 features by adding:-

•	MDI  and Window menu.

•	Thesaurus and Dictionary

•	Configure Tools - use the Additional Tools  including Character Map for the insertion of Special Characters into a document.


Program Stage 9

Refer to Basic Controls, Stage Reference or for more advanced functions to Menu descriptions.

The following are in addition to stage 8 features and enable advanced multi-layered documents to be created.

•	Form mode,

•	Insert Transparent or Label Box

•	Format Box


Utilities menu - Overview

The Menu is available at stage 6 and above. The options are:-

•	Graph - Activates the plotting facility which enables output to be generated automatically when activated from within a WordBase or WordFile data table

•	Passwords - Enables a user to change their password, and the system administrator to issue user names.

•	Rebuild Data - provides data base verification and rebuild facility, useful to recover data in the event of any operating system hang/disk read/write error.

•	Spell Options

•	Configure Tools    - from stage 8

_____________________________

•	A - additional Tool - from stage 8

•	B - additional Tool - from stage 8

•	Control Sound

•	Record Sound

•	Media Play/Edit

•	Image Editor

Note:-

If any of the above returns a message "Unable to initiate program" then refer to Configure Tools.


Window menu - Overview

The following sections are available:-

•	Thesaurus / Dictionary

•	Preview - Activates the Preview window to Load, View and Print existing reports.

•	Graphics - Activates the Projection Manager window and automatically locates any relevant entries.

_____________________________

•	MDI View arrangement

_____________________________

•	Long Term Plan - Activates the plan screen.

•	Medium Term Plan - Activates the plan screen.

•	Short Term Plan - Activates the plan screen.

•	WordBase - Activates the window for rich text edit and save to database options.

•	WordFile - Activates the window for rich text edit and save to seperate file options.

_____________________________

•	Window Size Control

In addition to the usual control buttons menu options cover:-

•	Resize - returns window to normal size.

•	Minimize - current window.

•	Maximize - current window.

•	Close - minimises the window and closes the Short Term Plan database so the Next button omits the Plan window from the sequence.

_____________________________

•	Open Document File List

_____________________________


Help menu

The following sections are available in the 'Help menu':-

•	Overview

•	Basic Controls

•	Search for Help on . . .

•	Tip of the Day

•	Tutorials

•	Versions

_____________________________

•	Web - ByronSoftware

•	About

•	Beep


Tutorial / Example Documents Overview

The following guidance is offered to expand on that included in the Basic Controls and Menu section of WordFile program help and to show, by example, how to use some of the novel features included:-

•	Finish Word and Spell Check

•	Using Speak

•	Using Wordbanks

________________________________

To function fully the following require files installed when Setup-Typical option or the Demonstration Tutorial option in Custom Setup is selected.

•	Program Stage 1 eg

•	Program Stage 2 eg

•	Program Stage 3 eg

•	Program Stage 4 eg

•	Program Stage 5 eg

•	Program Stage 8 eg

________________________________

The following requires the Thesaurus/Dictionary database files to be installed:- (Download and use the free 'TheDictData' install program if required. The application 'TheDict4ME' also installs the required database files.)

•	Thesaurus 1 - Dictionary and Word Type search.

•	Thesaurus 2 - Sub string and From result search.

•	Thesaurus 3 - Unkown word (crossword puzzle) search.

________________________________


Program Stage 1 Document / Tutorial

Click the green link to open the sample document aStage1eg.byd press return key to close the 'About' screen,  the application reconfigures itself and shows the following:-

Go to Overview or read Note and perform the following functions:-

•	The features available to be included in your lesson, demonstrated  and used by the pupils are described in stage 1 features.

•	The speak function is novel so to demonstrate - Press the program Speak button to hear the words being spoken; refer to Using Speak  to understand the process and to see how to listen to your voice. It is best that pupils hear a familiar voice, with an appropriate accent (or even a modern language), the sample word sounds are to get you started. (At stage 6 the pupils should be encouraged to record sound and make 'speaking' multi media documents).

•	It is easier and quicker for a teacher to prepare a lesson plan document or modify a document by changing to a later program stage, when the main toolbar and menu has more facilities and the ruler and staus bar are visible, then returning to stage 1 and saving the document.  Select 9 from the program stage menu, the application is reconfigured, the main toolbar, ruler and extended menu structure are available:-

Select 1 from the program stage menu, the application configuration returns to the original. Of course, you may use any stage to make changes, refer to Stage reference. Saving a document at a particular stage will ensure that WordFile4ME returns to that stage when the document is re-opened thus solving the PC configuration problem when year 1 follows year 6 onto the compter suite.

•	Select Picture button to show the Picture dialogue, refer to Insert Picture to describe the options and preview images..

Note:- If you have an installation CD then explore the Clipwords, Clipsound and Clipart directories. The latter has 1200 images of which the above cat is one, many are outlines which are good for pupils to use, colour and personalise in their work.

Next Tutorial


Program Stage 2 Document / Tutorial

Click the green link to open the sample document aStage2eg.byd, press return key to close the 'About' screen,  the application reconfigures itself to show the document.

See Note and then perform the following functions:-

•	The features available to be included in your lesson, demonstrated  and used by the pupils are described in stage 2 features.

•	The speak function operates in the WordBank to hear a word before inserting it in the document. To demonstrate - select the word aeroplane - plays the associated sound (.wav) file.

•	select the Speak button to hear document words, note the use of (~) to turn speak off then on.

•	In the text double click the word/letter a, in the wordbank select the word my then press the enter key (double click does the same), the program replaces the text word.

•	select the Speak button to hear document words, note the changes. If no document word selected then wordbank just inserts your selection.

•	refer to Using WordBank  to understand the process of creating topic related word lists.

Tip:-

The size and resolution of your School VDU screens determine if document contents are completely visible or not eg the horizontal scoll bar is required to show. At this stage it is recommended that none visiable page contents be avoided.

•	Working at say stage 8 set the document ruler, zoom size, paper size, document margin, to suit screen prior to saving the document at stage 2.

Next Tutorial


Program Stage 3 Document / Tutorial

Click the green link to open the sample document aStage3eg.byd, press return key to close the 'About' screen,  the application reconfigures itself to show the document.

The Speak function is not affected by the insertion of Pictures or the use of different font style or colour.

Next Tutorial


Program Stage 4 Document / Tutorial

Click the green link to open the sample document aStage4eg.byd, press return key to close the 'About' screen,  the application reconfigures itself to show the document.

The facility to play embeded and save sound was introduced after Windows95 first edition, to check your PC see Note and then perform the following functions:-

•	Test your system, double click the left sound icon titled 'take_my_hand.wav'

•	double click the right sound icon

Note:-

There are known compatibility issues concerning the inclusion of sound files using the early windows 95 operating system, particularly after upgrade or installation of a 'media' player.

•	The 'file type' program association is fundamental to how  programs function, if you are experiencing difficulties reset to  either c:\windows\SndRec32.exe /Play /Close or c:\windows\mplayer.exe /Play

•	Avoid using the 'new' embed facility button (ie no filename) if the right hand icon raises an error.

Many providers 'duel' by resetting basic file type associations in their favour, we do not so your original choice remains unaltered, if the sound association is not functional then a 'TextObject' error is raised, care is needed to prevent such errors particularly when transferring data from home to school systems etc.

Next Tutorial


Program Stage 5 Document / Tutorial

Click the green link to open the sample document aStage5eg.byd, press return key to close the 'About' screen,  the application reconfigures itself to show the document.

An excercise in presentation, try out the many fonts installed on your PC, perhaps you don't need to spend on a publishing package!

Next Tutorial


Program Stage 8 Document / Tutorial

Click the green link to open the sample document aStage8eg.byd, press return key to close the 'About' screen,  the application reconfigures itself to show the document.

Video when inserted into a doument is not saved with the document, it is linked therefore if the named file is not present the video will not play and a locate dialogue box/error message is raised.

Video files are normally rather large and therefore linked files can be used in multiple documents without the large increase in each document's size, particularly relevant if your PC's are networked.

See Note and then Double click on the Video clip image to Play.

Note:-

•	If the application has been installed from the download compressed file then the Video clip is rather short, if installed from CD then it considerably longer.

Go to Overview


About

The About panel is selected via the Help Menu, it shows details of:-

•	Program and Version category

•	Copyright and ByronSoftware contact numbers

•	Licensed User Name and Serial Number

•	Physical Memory available and Memory in use

•	Program Registration and Code Entry - accessed by click on the Icon if button not visiable.


Beep
If Beep is checked then when the About panel or the File Save prompt shows - a sound is made to attract the users attention.


Stage selector visibility
The Stage selector is hidden unless WordFile4ME or WordBase is active.


Next
Next button is located on WordBase Index data panel and on the ToolBar. It facilitates switching between active windows.


Rebuild
Rebuild provides a data base verification and rebuild facility, useful to recover data in the event of any operating system hang/disk read/write error.


Support

•	All support including on site systems, technical, training etc. can be offered. (for rates plus agreed in advance travel time/expenses if not local see web site).

•	The use of 'state of the art' relational database drivers facilitates access to data from other established suppliers of School Information Systems, even those who employ 16bit technology. The application is designed to be complimentory to such established systems, of course, additional assistance can be offerred to those not already committed to such a system - see web site for details.


Site Network/Intranet Versions

The software has no restriction on the number of concurrent users, price is single license version multiplied by five.


Delivery
Delivery is FREE from the web site or installation CD with data and 'extras' add £10 (if overseas see order form). The downloaded and CD installation files are sized to facilitate copy to floppy disk by the user.


Upgrade
•	upgrade to latest revision; revised software may be downloaded FREE from the web site.


Primary Key
The Primary Key is the combination of data fields shown when viewing the appropriate Browse screen.


Downloaded Data File

Compressed data files are freely available for download from www.ByronSoftware.co.uk  These files are self extracting zip files and need to be decompressed before being Imported, just double click from within Explorer or Open/Run file.


tipsetup
To Setup Tip of the Day for customised instruction:-

•	The program looks for a text file named Tip1.txt at program stage1, Tip2.txt at program stage 2, Tip3.txt etc. in the working directory.

•	If a custom Tip file is not found the program looks in the working directory for the compressed file TipPlan.byt and  loads the data.

•	If Tip files are not available then only the help message is shown you can copy a version of the appropriate file to your working directory or if all else fails re-install the application.

•	Closing the window releases resources so changes can be made.

•	When customising the text Tip files, starting a line with the following character provides the heading with the remaining text becoming the message:-

•	!  : Remember...

•	"  : Today's quote...

•	^  : Today''s tip...

•	?  : Did you know...

•	~  : Things to do...

•	#  : Today's message...

•	any other character : Note that...

•	Use %s in the message to start a new line.


special characters
Special characters are characters which do not have a key assigned on the PC's keyboard. To insert special characters into your document using the additional tool Character Map:-

•	Click on a special character

•	Press the Select button to transfer selection to the Characters to copy box

•	Press the Copy button to copy the contents of the Characters to copy box to the clipboard.

•	Click in your document at position where you want to insert the character(s), then use Paste form Edit menu.

Note:-

•	The bottom right status bar box shows the keystrokes to reproduce the character, if the Alt key plus a number is quotes then the number is to typed using the Numeric keypad and not the horizontal number keys.

•	All characters may be entered by using the Alt+ascii number eg Alt+65 produces A - when Alt released.


TutNote
Note:- you will have to minimise this help screen, or resize/move both windows dependent on your VDU/settings, to fully view the document and perform the functions.


DocFormat
Some DOC formats, including WordPad, do not support Tables.  Saving your document in 'Word for Windows' format will loose the table data. Be safe - Save in Word file format first, then 'Save As' the selected format and Open the converted document (.doc) to confirm features are supported and data has not been lost.


drag
To Drag - hold down the mouse button when moving the mouse.


menu
The Menu includes a list of options available to a computer user and is located at the top of the window just under the title bar.

Menu items can be selected by using the Alt key plus the underlined letter, so Alt+F opens the File menu then P shows the Preview window


click this link
Green underlined text indicates more information is available. A popup screen, such as this, is shown or if text is fully underlined then we jump to another page, use the above back button to return after a page jump.


context sensitive help
For example, if you click on File menu then move cursor down until Save menu item is highlighted, then press F1, the context sensitive help window for Save is shown.


document
A document is a computer record in WordBase or a file in WordFile that contains text and possibly formatting instructions, graphics and other media such as sound.


picture
A picture is a visual representation of an object, scene or person; often called a graphic.


cursor
The cursor is a movable graphic pointer on the visual display; moving the cursor allows the user to point to commands or screen positions.


caret
A caret is a graphic mark to indicate where something is to be inserted into a document.


right scroll bar
The right scroll bar includes a bottom arrow which moves the area of view downward by a line, the top arrow moves up by a line; the middle block indicates the relative view position within the document. Click on the shaded track below the block to screen page down, above to screen page up. Click and hold the block whilst moving the mouse repositions the view area.


bottom scroll bar
The bottom scroll bar includes a  right arrow moves the area of view right by a column, the left arrow moves left. The middle block indicates the relative view position horizontally. Click on the shaded track right or left of the block to move screen left or right respectively. Click and hold the block whilst moving the mouse repositions the view area.


helpwindow
The help window is activated by Help menu selection or by F1 key. Includes Contents and Index buttons to enable the Help documentation to be browsed or searched.


selection
A selection can be made by the usual  'Windows' method, such as  click and move pointing device or hold down shift key whilst pressing an arrow key or end, page up, page down, home key.


Move text

There are two methods for moving text:-

•	Drag and drop - Easily moves text, with the mouse, within a document.

•	Cut, copy and paste - Can retain data and use at a later time, however original data is lost when Cut or Copy used again.

•	Use to move data between documents and programs.

•	To paste text you have cut or copied, place the insertion point where you want to paste the text, and then select Paste.


Drag and Drop

Within a document:-

•	Select by click and hold then move mouse or hold down shift key whilst pressing the right arrow or down arrow key.

•	Click within the highlighted area and move mouse, cursor changes to a box with pointer

•	Move cursor to desired location and Click with mouse, the selection is removed from old position to the new location.

Please Note:-

•	If the new location is within the previously selected area then the action is cancelled.

•	If the new location for text is after the end of the text data then the dropped text will be appended to the text; add lines or spaces if necessary.


enter text
To enter text

•	Just type on the keyboard, the Insert key toggles between insert text and overwrite text.

•	Return key enters a line or starts a new line.

•	Pressing the Space bar creates a 'gap' between letters to form words

Note:-

A blank new page is not full of lines or spaces, if you want to add text to mid way on the page, add lines or spaces before your text.


delete text
To delete text

•	Select the text you want to delete.

•	To remove text so that you can place it in another part of the document, select Cut from mouse menu.

•	To remove text entirely, press the Delete key.

Note:-

•	Cancel a selection by clicking anywhere in the document.

•	You can undo a deletion by using Undo.

•	To delete all text in a document, you can select all text at once by selecting Select All from the mouse menu.


search for text
To search for text

•	click on the document where you want to start searching.

•	select Edit menu then Find or Find Next if a repeat.

•	select or not 'Match case'.

•	choose direction of search either Up or Down document.

•	In the box 'Find what', enter the text you want to search for, and then select Find Next.

•	To find additional instances of the same text, continue to click Find Next.


replace text
To search for and replace text

•	select Edit menu then Replace.

•	select or not 'Match case'.

•	In the box 'Find what', enter the text you want to search for and replace.

•	In the box 'Replace with', enter the new text.

Note:-

•	To replace all instances of the text, select Replace All.

•	To replace each instance of the text individually, select  Find Next, and then Replace.


speak
Select the Speak button to hear the words included in the document


Page Break
Entering a Page Break starts the next section on the next page


OpenBut
Select the Open button to open a document and understand that toolbar buttons are a simple way to select the same function that is available from within the Menu.


SaveBut
Select the Save button to save changes made to a document and understand that toolbar buttons are an easy way to do the same job as that from Menu selection (eg File + Save).


Inpicture
Select the Picture button to show the Insert Image window. Click on a filename to have a look at the image, you can use the up and down arrow keys to view the others. To insert your chosen Picture select the Insert button. To move or resize the Picture in your document then press the Alt key select and move with the mouse.


Wordbank1
Click on a word in the main Wordbank to hear the word spoken (if sound is activated).  Press Enter key or Double click on the word to enter it on the page.


Wordbank2
Click on the down arrow of the drop down Wordbank, then click to select a word from the list and to enter it on the page.

Double click on the Wordbank box to open the add word dialogue, type your Word to add to the list and then select OK.


Wordbank3
The 'talking' Word bank is loaded from the working directory, it is different for each stage, and each can be edited by the teacher to include words appropriate to the topic and attainment level of the pupils. Words are 'spoken' when selected, double click or press the 'Enter' key to add the selected word to the text.


Sound Button
Select the Sound button to show the Embed Sound window. Click on a filename to hear the sound, you can use the up and down arrow keys to hear the others. To embed your chosen Sound in a document then select the Insert button. To move or resize the Sound Icon in your document then click and hold whilst moving the mouse, centrally to move or on the black squares in each corner or side to resize.


Tab button
Tab buttons are located on the right side of the Paragraph Bar


SpellBut
The Spell Button (visible at program stages 6 and above) starts Spell Checking function from the start of a document.Check Word may be used from the mouse menu (right click) for a single word.


Colour buttons
Click on a Color Button to change selected text to that color.

Text entered afterwards will also be the color of that button.

(Buttons visible at program stages 3 to 5 ).


FontColourBut
The Font Color Button (visible at program stages 6 and above) can change selected text, click on a colored box then select OK. Text entered afterwards will also be the color of that button.

More Help - available within the Color Dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


FontHighlightBut
The Font Highlight Color Button (visible at program stages 6 and above) can change selected text, click on a colored box then select OK. Text entered afterwards will also have the  highlight color selected.  More Help - available within the Color Dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


OLE
Object Linked Embedded (OLE) - refers to data or a program that can be included within a document.

For example, an Image may appear to be part of the 'document' and when printed the image is included on the page but the Image data is just linked. Changes made to an Image outside the program will be evident when the document is next opened and displayed without the need to change the Image within the document as well.


MDI
Multiple Document Interface (MDI) allows more than one document to be open and processed at the same time, just click on the document window of each to activate.


MDIarrange
Multiple Document Interface (MDI) allows more than one document to be open and processed at the same time, the following commands re-arrange how these documents are arranged for viewing.

•	Cascade

•	Tile Horizontally

•	Tile Vertically

•	Arrange


WindowControls
•	Restore - returns window to normal size.

•	Minimize - current window.

•	Maximize - current window.


WindowClose
Located in Window menu, select to Close the 'on top' active document.


File List
A Multiple Document Interface (MDI) program allows more than one document to be open and processed at the same time, the FileNames of these are listed in the Window menu, select an entry to change focus to that document.


Plan4MElite

If you don't think the program is worth it or you can't afford the cost then don't register, it's an issue of conscience.

After 60 days there is no loss of functionality but the nag screen will show at 15 minute intervals to try and persuade you to register.

The minimum time between nag screen show in normal use is 5 minutes after 120days. In any event the program is NOT set to loose any functionality and your work remains accessable at all times.


Registered version

Entering the registration codes provided stops the nag function and provides additional features. Plus you will have the satisfaction of knowing that by forwarding 20 UK pounds (or equivalent sum if overseas) you have made a contribution to help us continue with the production of budget Software for Schools (including college, university and home).

Registration provides a permanent license for the program version, not just annual, and covers future updates - available from our website. It also enables us to notify you, via your email address, of any program issues and new software releases.We do not provide email details to anyone else and if you want email to stop, then just tell us and your name will be removed from our distribution list.

Refer to website for a discount on a multiple licence order.


Registered version

Entering the registration codes provided stops the nag function on both WordFile4ME and TheDict4ME.

Plus you will have the satisfaction of knowing that by forwarding 10 UK pounds (or equivalent sum if overseas) you have made a contribution to help us continue with the production of budget Software for Schools (including college, university and home).

Registration provides a permanent license, not just annual, and covers future program revision - available from our website. It also enables us to notify you, via your email address, of any program issues and new software releases.We do not provide email details to anyone else and if you want email to stop, then just tell us and your name will be removed from our distribution list.

If you wish to make a larger contribution then please do not hesitate, however it's not expected.

Contact for whole school rates, discounts can be based on quantity of licences ordered.


Registration -
Registration -  it''s an issue of conscience

By mail, telephone, fax or using the internet

Upgrade/register online using Secure e-Commerce Web Server or by fax or  by phone or by Mail Order direct to ByronSoftware.

The cost to upgrade is 20 UK pounds (converted to your currency when using www) or 29 US dollars using PayPal on the web.

You will need to include the Serial No. (from the About panel) your ''Name'' to be registered and an email address, if you have one, to speed up the response.

See Order Online details which describes the process.

When update codes received refer to Entering Codes.


To Enter Registration Codes

The facility provided to hide the stage selector and registration functions from pupils prior to registration needs to be deactivated prior to entering codes.

•	When Registration Codes have been provided, select About from the Help menu. Click on the icon to reveal the more information box, if the 'Enter codes' button is not visible then select the Pupil button, if the Pupil Button is not visible then double click on the Information box.

•	Enter your name against which the codes were issued and select Enter Codes.

•	Enter the codes provided in the two boxes and select OK, your registration details are shown on the About panel.


LongFileName
A File name cannot include any of the following characters: forward slash (/), backslash (\), greater than sign (>), less than sign (<), asterisk (*), period (.), question mark (?), quotation mark ("), pipe symbol (|), colon (:), or semicolon (;).

To make the File Name more representative of document contents then long, descriptive file names may be used. The full file path, including the drive letter, server name, folder path, and file name, can contain up to 255 characters.


Fontstyle
Operates the same as the buttons on the Paragraph Bar - to change  font style - select the text whose format you want to change, and then B - for Bold,  I  - for Italics and U - for Underlined.


Fonts
Activates the Fonts dialogue, changes are applied to selected text or

text entered afterwards, at the same location, will have the font properties chosen. The following options are available:-

•	Fonts - choose a Font Name from the list registered on your PC.

•	Sizes - select a size for the Font.

•	Attributes - select Normal, Bold, Italic or Strike Out. Underlining has a drop down selection box so choose without, single, double or words only.

•	Position - choose the vertical position from the options:- Normal, or Superscript (above normal position) or Subscript (below normal position). When Superscript or Subscript are chosen a small box appears to enable you to state the amount of vertical shift required.


FontColor
Activates the Font Color dialogue which can change selected text, click on a colored box then select OK. Text entered afterwards will also be the color of that button.

More Help - available within the Color Dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


FontHighlight
Activates the Font Highlight Color dialogue which can change selected text, click on a colored box then select OK. Text entered afterwards will also have the  highlight color selected.

More Help - available within the Color Dialogue by clicking on the ? button then clicking on the item or selecting the Help button.


Delete Box
Delete Box removes the current box and all its contents.


AlignPara
Operates the same as the buttons on the Paragraph Bar - to change

paragraph alignment:- click anywhere in the paragraph you want to format, select Left, Right and Center which aligns the text. Justify produces a vertical beginning and end to the wrapped lines of a paragraphs by 'stretching' the text, this effect tends to be used in published text.


Backgroundcolor
Background color - shows the Color dialogue to enable the box's background color to be changed.


BulletIndent
The Bullet / Indent function may be selected from the Format Text menu or from the button on the ToolBar.  Click anywhere in the paragraph you want to format, select the Bullet function to add the Bullet mark and adjust the ruler settings. Select the Bullet function a number of times to move the Bullet mark and text further from the left until a suitable position is obtained. If too far use Decrease Indent.

To remove a Bullet mark just use Backspace or Delete key. If you press the Return key then the Bullet list is extended to the next line.


Decrease Indent
The Decrease Indent function may be selected from the Format Text menu or from the button on the ToolBar.

Click anywhere in the paragraph you want to format, select the Decrease Indent function to adjust the ruler settings and move text left. If you wish to remove a Bullet mark just use Backspace or Delete key.


Delexamples
After Importing the WordBase examples, if you don't wish to retain these records then, dependent on the number of sample imports, it may be quicker to replace the database files rather than deleting records individually. Just move or delete the ten files WBase.??? from the C:\BySchool\Plan (default install) directory and then copy these files from the C:\BySchool directory or BySchool directory on the CD or re-install the program to 'self repair'.


DelST
After Importing the STPlan examples, if you don't wish to retain these records then it is often quicker to replace the database files rather than deleting records individually. Just move or delete the nine files STPlan.??? from the C:\BySchool (default install) directory and then copy these files from the BySchool directory on the CD or re-install the program to 'self repair'.


hack
If program registry and other system variables become 'unbalanced' in such a way that suggests hacking or an attempt to defeat program function, including system back dating, then the time period may be reduced to 3 minutes until time/program corrects the error.