Copyright: 1998 - 2003 (c) Byron
Citation: .


Purpose

To introduce dedicated computer techniques to automate much of the lesson planning processs in order to make a significant contribution to reduce the bureacratic burden on a Teacher.

•	Short term plans are the weekly/session documents used by a Teacher in the classroom to assure appropriate coverage of the subject to be addressed. Within these plans it is prudent to include objectives, activities with sufficient differentiation, and expected outcomes. Additional sections, appropriate to the individual subject, are facilitated by using sub headings within the appropriate column. However if you prefer, or are constrained to use, an older landscape page format then refer to short term forms. To comply with the National Curriculum, foundation subjects need to be included in weekly/session planning as well as the core subjects.

•	Full text details are selected and 'downloaded' from the National Curriculum, DfES schemes of work and/or the subject co-ordinator's Medium/Long Term plans.

•	Activities are selected and customised to suit the particular range of pupil abilities facing the Teacher.

•	Creating and using a focused 'print out' of the appropriate data, in Class/Group or Subject format, during the lesson ensures continuity in the event of unforseen circumstances and facilitates evaluation of the teaching plan and thus aids progression.

•	The evaluation comments, including pupil names as appropriate to aid later assessment, may be entered for record purposes and to aid planning decisions for the subsequent week.

•	Automated facilities enable 'Next week' plans to be copied/inserted for single or multiple weekly(subject teacher) plans to aid continuity.

•	With the increasing availability of computer equipment the application may be used on a  network and thus create a 'paper less' planning system, however it is more usual to use the export and import facility to transfer data to a central School PC.

•	A lesson that has worked well for one Teacher can be simply selected, copied and customised for use with a second group.

•	Head teacher and subject co-ordinators can readily create a plan preview or print of all class activities for a chosen subject.

Short Term Plans are word processed text retained in a multi-subject relational database format.

Refer to Menu, Buttons or Tutorials for more information.


Basic Controls

In addition to menu options, the Detail and Browse buttons facilitate mode switching and the highlighted label (ie Teacher) indicates the data Order

To move between controls and edit boxes:-

•	click on the area you wish to edit

•	or use the 'Tab' key to move between edit fields, subject selection and the navigator buttons at the bottom of screen.

•	or use the 'Alt' key plus underlined letter.

If the text window scrolls up when full, it can be returned using up arrow key etc. The report/printout expands to include all text. Data may be changed by keystrokes or by using text functions


Short Term Plan Menu

The following items are available:-

•	File

•	Edit

•	View

•	Insert

•	Utilities

•	Window

•	Help


File menu - Overview

The following items are active, based on version category, from the Short Term Plan window:-

•	New

•	Open

•	Save - STPlan

•	Import

•	Export

•	Printer Setup

•	Preview

•	Print

•	Exit


New
Located in File menu, creates a New blank untitled document.


Open
Open is Located in File menu, toggles between Browse and Detail mode


Save

Located in File menu and as a button on the ToolBar

Saves/Posts any STplan edit changes to your hard disk (hardsave). If your system is susceptable to operating system 'hangup' due to memory swap activity, print driver or other non compatability issues then 'hardsave' prior to Preview and Print or similar system request.

If your system is 'stable' then the automatic 'softsave' or selecting the 'tick' Icon button which also initiates a softsave, is all that should be required.


Import

Located in File menu.

Used to import sample data, restore from a 'backup' disk and facilitates transfer of data between computers, ie home to school or school to home.

With focus on the Short Term plan window, data is imported from 'floppy' drive A: to the STplan  database. Import data has to have been previously created using the Export option.

If no disk in the A: drive then 'Select Directory' dialogue is shown which also enables other/network drives to be selected. Double click on C:\ for 'backup' files created using the  Export option, then select OK. The 'Files' window is purely for information, file selection is automatic dependent on the 'Window' which has focus.

There are two options to chose from:-

•	Append only - Records that do not exist in the main database are added.

•	Update and append - Records that exist in the main database are updated and those which do not exist are added.


Export

Located in File menu.

Used to create a 'backup' disk and facilitates transfer of data between computers, ie home to school or school to home, when used with Import. The facility provides a distributed computing system which can operate within or out of school enabling Planning, Attendance and Attainment records to be correllated on a single PC.

With focus on Short Term plan, data is copied from the STplan database to 'floppy' drive A:. The disc inserted in drive A: may be any PC formatted 'floppy' disc.

There are two options to chose from:-

•	Create - New STplan transfer files are created, deleteing any existing STplan transfer files, any other files are unaffected, hence if there is insufficient space an error message is generated. Selected records are then copied and a message indicates when complete.

•	Append - Selected records are then added to existing STplan transfer files and a message indicates when complete.

If the application presents a write error message or does not confirm that Plans are transferred, then check to see if  the 'Windows Explore' program can read the disc. If it requires to be formatted an appropriate prompt is shown.

After making the above selection six further options are available:-

To file on A: drive

•	Current Plan - the plan shown or record indentified in the Browse grid

•	Current and Previous Plan - as above plus the prior record as shown in the Browse grid when Teacher Order selected.

•	All your Plans - all plans belonging to the Teacher logged on. If used with system administrator's identity then all STplans are selected.

•	Attendance - selected subject/day attendance data is exported.

•	Attainment - all records for pupil group in selected subject are exported. Includes previous classes and years.

To file on C: drive

•	All your plans - all plans belonging to the Teacher logged on, plus Attendance and Attainment records are exported. If used with system administrator's identity then all STplans are included.


Printer Setup

Located in File menu.

Enables your Printer Setup details and appropriate Properties to be modified prior to creating printer output.


Report create and Preview

Located in File menu.

The following sections are available in the Preview sub menu of the Short Term Plan window:-

•	Plan

•	Timetable

•	Pupil List

Reports selected for output are created and shown in the Preview Window


Plan

Located in File + Preview or Print menu.

There are five options to choose from:-

•	Class Teacher - Using the current record, Plan output is created for the specified  Plan No + Class/Group + Teacher.

•	Class - Using the current record, Plan output is created for the specified  Plan No + Class/Group. If Plan detail for a subject is missing the application searches for another database entry, matching the above criteria, for that subject and adds it to the report identifying the 'subject teacher'.

•	Teacher - using the current Plan No and Teacher name all Plans are included in the output. Useful for a teacher that takes a number of different groups and subjects.

•	Subject - Using the selected subject, output is created for the Plan No of the current record for all  Class/Group's Plans. Useful for 'Subject co-ordinators' to identify activity, planned by colleagues, for a specified week.

•	Subject Teacher - As above in 'Subject' but for the Teacher specified in current record only.

Blank subject or timetable fields are omitted from the report.


Timetable

Located in File | Preview menu.

Timetable reports are created based on the current Order selected, so in effect there are twelve report variations available.

The facility includes sorting the Short Term plan 'Timetable' field, if data spacing is not consistent, unexpected results may occur.

There are three format options to choose from:-

•	Class - Using the current record, creates the timetable for the specified  Plan No + Class/Group.

•	Teacher - Using the current record, creates the timetable for the specified  Plan No + Teacher.

•	All this week - Using the current record, creates the timetable for the specified  Plan No. Includes all Class/Groups and Teachers.

Blank timetable fields are omitted from the report.


Pupil List

Located in File | Preview menu.

There are three format options to choose from:-

•	Attainment

•	Pupil Group - creates report and calculates statistics including FSM% and average Points for the subject group.

•	Benchmark - as above but the results are referenced to the appropriate National Statistic table and school targets.

Please note:- this is the table based on 'group results' not school results; so if you have a lower set with a higher FSM% then a different table may be appropriate to that used for whole school. Useful for your 'Threshhold' and 'Performance Management' support information. If the whole year group is the submitted group then data would relate to school results.

•	Attendance

•	All records - creates a complete report for subject/day/am attendance of the pupil group including 'Dinners' required. Traditional daily am/pm data is generally included for class/group under subject PSHE. However, school wide use of the program obviates the need for a Class based am/pm 'roll call' each day, a good time saving, with the first am/pm Set teacher completing the process whist the Pupils do work on their own. Can also identify in a secondary school those who 'turn up' for registration and then 'disappear'. Completing attendance data is a 'one click' operation if all present.

•	Not present - creates a list of the pupils within the group who are not present to aid integrating with a 'traditional' paper attendance system.

•	General Use - creates a list of pupils, plus blank area, to help with all those occassions when a manual record is appropriate, ie school trips.


Report create and Print

Located in File menu.

The following sections are available in the Print sub menu of the Short Term Plan window:-

•	Plan

•	Timetable

•	Pupil List

Reports selected for output are submitted to the default printer, as defined within your operating system.


Exit
Exit is located in File menu. Closes all windows and Exits the application School Plan Management.


Edit menu - Overview

The following sections are available from the Short Term Plan window:-

•	Record Navigation

•	Photograph

•	Quit Edit

•	Text Functions

•	Find

•	Replace

•	Find next

•	Spell Check

•	Select All text


Record Navigation

Located in the Edit + Record menu.

To facilitate changing the current record using keystrokes and thus enabling detail text to be viewed. The record shown is dependent on the Order selected for the data.

•	First record - first record of the selected data order.

•	Prior record - the record before the current record.

•	Next record - the record after the current record.

•	Last record  - the last record of the selected data order.

These functions are also available by the Navigator buttons


Delete STPlan

Located in the Edit + Record menu.

Deletes your current Short Term Plan, ie if the 'Teacher' field is identical to the logon Teacher Name. This restriction does not apply to the system administrator.


Photograph

The photograph for the current Pupil, as visable on both Attainment and Pupil Registration screens in the STPlan window responds to the following options:-

•	Cut image - photograph is copied to 'Windows' clipboard and deleted from the database.

•	Paste image - photograph from clipboard is copied to the database superceding any previous image.

Please Note:- the pupil image is stored only once within the system, therefore if cut, and the clipboard is cleared, the image will be lost and will not be available in Pupil data or Report Management, the same applies to superceded images. It could only be recovered from a previous Pupil data 'backup' file. The clipboard is cleared by the next use of cut or copy including text operations.


Quit Edit
Quit Edit disregards ALL changes made since the last 'softsave', can also be activated using the keys Ctrl+Q.

Please Note:- This is not the same as Undo (use Ctrl+Z) which just removes the last edit action, the function can have a major effect if the  'tick' button (right of the navigator buttons) is not used regularly.


Text options

Text can be selected by the usual  Windows methods ie click and move mouse or hold down shift key whilst pressing down, right arrow,  end key etc. Once selected block text functions are operational.

These commands can also be accessed in the Edit menu. This method is used to transfer text between text controls.


Find
Find is located in the Edit Menu and ToolBar, it enables text within the current control to be found, can also be invoked using the keys Ctrl+F


Replace
Replace is located in the Edit Menu and ToolBar, it enables text within the current control to be found and replaced by another string, can also be invoked using the keys Ctrl+R.


FindNext
Find Next is located in the Edit Menu and enables the next occurrence of specified text, within the current control, to be found; can also be invoked using the key F3


Spell Check

Located in the Edit Menu and has the following options:-

•	All Text - also available from the ToolBar,  based on the spelling options selected, starting at the first word in the document all words are checked against words found in the Main and Custom dictionaries. If a word is not found then the Spell Check dialogue is shown.

•	From caret - can also be invoked using the key F4, performs the spell checking function as in All text(above) but starts from the current caret position.

•	Word at caret - can also be invoked using the Check Word option of the mouse menu (usually right click). Spell checks the word at the current caret position. Pop-up menu advises, word - found in dictionary or lists suggestions; click on the chosen word to replace check word in your document.

•	Finish word - can also be invoked using the Finish Word option of the mouse menu (usually right click). Finds words in the selected dictionary that begin with the letters of the word / character group at the current caret position. The pop-up menu appears on the left with the word list, which is limited by Spell Option setting, showing dictionary words. Click on the chosen word to enter completed word in your document.


View menu - Overview

The following sections are available from the Short Term Plan window:-

•	Order

•	Subject

•	Tool Bar

•	Navigator

•	Synchronise

•	Scroll Bars

•	Align Document

•	View Panels


Order

The following options are available which organise database records, they can be changed by selection from the View | Order menu or by a left click with pointing device on the appropriate Label.

The highlighted Label indicates the current Order of the database.

•	Plan No - Plan number or academic week number plus Teacher plus Class is the primary index for the database.

•	Teacher - Teacher name order then primary order.

•	Class - Class/Group order then primary order.

•	Date - Plan date order then primary order.


Subject

Subjects are located in the View menu as an item and as a Subject Tab on the Short Term Plan window.

Selection of a 'Subject' from the Menu or by click on a Subject Tab or by using the 'Tab' key plus up/down cursor movement key, shows the Plan detail panel for the chosen Subject.

The Subject Tab descriptors and visibility may be customised.


Tool Bar

Visible unless the item in the View menu is shown without a tick. The Toolbar includes the following buttons:-

•	New

•	Open

•	Save

•	Spell

•	Preview

•	Print

•	Cut, Copy and Paste

•	Find

•	Replace

•	Next

Remaining buttons are not applicable to Short Term Plan function and are shown dissabled.


Synchronise
Synchronise is located in the View menu and is set when shown with a tick, using the keys Shift+F7 changes setting. If set then starting to edit data automatically aligns/synchronises all four edit boxes to the current edit box; posting/saving the document does the same.


Scroll Bars

Located in the View menu and is set when shown with a tick.

Resizes the window and activates scroll control for Plan data text boxes. Enables the use of a 'scrolling wheel' which has been introduced by some pointing device manufacturers. Also provides standard onscreen scroll functionality.

Using the keys Shift+F8 changes the setting.


Align Document
Align document is located in the View menu and from the mouse menu (right click) all four edit boxes are aligned/synchronised to the current edit box thus facilitating alignment of points in printed output.


View Panels

The following panels can be selected from the View menu or by buttons from the Short term Plan window.

•	Browse data

•	Detail

Visible with Standard Plus and Full Versions:-

•	Pupil Registration

•	Attainment


Insert Plan

Located in Insert menu.

To facilitate the duplication of  records for ongoing planning requirements there are three options available:-

•	Blank record for next week - All subject text areas are blank, Plan No and Date are incremented appropriately. (however manual edit of date will be required to accommodate holiday periods).

•	Copy current record for next week - Plan No and Date are incremented appropriately, Teacher field is changed to be the same as Logon name, and Class/Group field is changed to your latest entry, (intended for use by Class teacher). A colleagues plan may be selected - useful if a year group has more than one Class but  due to availability of material/resources the activities are to be conducted on different weeks.

•	Copy All your weekly Plans for next week - All Plans with your Teacher Name for the current Plan No are selected and duplicated with Plan No and Date being  incremented appropriately. Teacher field is changed to be the same as Logon name, but original Class/Groups are retained, (intended for use by Subject Teacher who would require multiple database records due to different Year/Class/Groups).


Utilities menu - Overview

The following options are available:-

•	Absence

•	Benchmark

•	Graph - Activates the plotting facility which enables output to be generated automatically when activated from within a WordBase or WordFile data table or when pupil attainment/benchmark reports are generated.

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•	School Data - Enables data in the Contact, Admission, Holiday, Time Table, Meals, Reports. Reports includes page length settings and Logo inclusion for Plan output.

•	Staff Data  - Similar to the Pupil database but for Staff. Enables retention of applicable employment and associated information thus reducing a schools reliance, as appropriate, on other information programs.

•	Pupil data - Enables Pupil related data to be retained covering pupil personal details & Unique Pupil Numbers, attainment/attendance analysis (inc lunch payment), retention for examples of each pupil's text/graphical work, emergency, medical, general details, and has data edit and security arrangements with an auditable trail.

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•	Passwords

•	Rebuild Data

•	Spell Options

•	Configure Tools

•	Subject Options

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•	A - additional Tool - from stage 8

•	B - additional Tool - from stage 8

•	Control Sound

•	Record Sound

•	Media Play/Edit

•	Image Editor

Note:-

If any of the above returns a message "Unable to initiate program" then refer to Configure Tools.


Absence
Absence located in the Utilities menu enables pupil absence categories to be changed. Please refer to Pupil Registration Screen to view initial values and screen shot.


Benchmark
Shows National Benchmark data tables and provides a facility to input school targets and edit associated table data which provides automatic 'look up' and enables reports to be generated for a Pupil group.


Rebuild

Provides data base verification and rebuild facility, useful to recover data in the event of any operating system hang/disk read/write error.


Short Term Plan - Subject Options

Located in the Utilities menu, Subject Options enables subject tabs to be customised to suit Early years, Primary, Middle and Secondary school requirements or to just simplify your home setup.

Subject tab customisation includes visibility of all subjects, description on screen and with a longer desription for Plan output and reports.

Note:- if using export facility to transfer plans to a central machine then leaving the initial Primary core and foundation subject to tab relationship is recommended. Just hiding a subject, to simplify a local setup, does not have any adverse effect when sharing data.


Window menu - Overview

The following sections are available in the 'Window menu' of the Short Term Plan window:-

•	Thesaurus / Dictionary

•	Preview - Activates the Preview window to Load, View and Print existing reports.

•	Graphics - Activates the Projection Manager window and automatically locates any relevant entries.

_____________________________

•	MDI View arrangement

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•	Long Term Plan - Activates the plan screen.

•	Medium Term Plan - Activates the plan screen.

•	WordBase - Activates the window for rich text edit and save to database options.

•	WordFile - Activates the window for rich text edit and save to seperate file options.

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•	Window Size Control

In addition to the usual control buttons menu options cover:-

•	Resize - returns window to normal size.

•	Minimize - current window.

•	Maximize - current window.

•	Close - minimises the window and closes the Short Term Plan database so the Next button omits the Plan window from the sequence.

_____________________________


Help menu

The following sections are available in the 'Help menu':-

•	Overview

•	Basic Controls

•	Search for Help on . . .

•	Tip of the Day

•	Tutorials

•	Versions

•	Web - ByronSoftware

•	About

•	Beep


Button/Controls Summary

Located on Short Term Plan window.

In addition to 'Windows' standard controls the following Button, Data Order, Subject Tab, and Database Navigator controls are available:-

•	Browse

•	Detail

•	Next

•	Calendar

•	Data Order

•	Subject Tab

•	Scroll Control

•	Navigator

Visible with Standard Plus and Full Versions:-

•	Pupil Registration

•	Attainment


Next
Next button is located on Plan window and on the ToolBar. It facilitates switching between active windows.


Subject Detail and Tab Selector

The arrow buttons (right and left) enable horizontal scroll of the Subject Tabs, those in view and their descriptions may be customised using Subject Options from the Utilities menu.

Refer to Purpose, Basic Controls, Menu, Buttons or Tutorials for more information in respect of program functionality.


Calendar

The Calendar function is associated with the primary record Date field, it is available using the drop down arrow button adjacent the edit box.

To change the date:-

•	Select the drop down arrow button to reveal the calendar facility:-

•	Use month buttons for next or prior month

•	Click on the heading month to reveal the drop down month selector.

•	Click on the heading year to reveal the year spin control - the up or down button

•	Click the date under the day heading to set date for insertion.

•	Alternatively click on the day, month or year in the edit box and either type new value or use the up or down arrow keys to increment.


Navigator

Database Navigator buttons are located at the bottom of the Plan window, if the View menu selector is ticked, and are provided to facilitate one touch use with the pointing device.

From the left the buttons provide access to the First, Prior, Next and Last records respectively. The navigational options in the Edit menu perform the same function.

The button on the right with the 'tick' icon performs the Post edit/'Soft Save' function, if the 'tick' is dimmed no data change has occurred since the last post/save. The Soft Save function commits data but dependent on your Windows energy conservation setting may not write to your hard disk. Important if you use a Laptop in battery mode.

The Save function in the File menu performs a 'Hard Save' ie database on hard disk is updated.

Changing the current record automatically performs the Post edit/Save function.


Tutorial - Overview

The following guidance is offered to reference and expand on that included in the Basic Controls and Menu section of STPlan program Help and to show, by example, how to use some of the novel features included within the program:-

•	Import 1 - Short Term Plan examples.(see removal)

•	Import 2 - Medium Term Plans - Schemes of Work and Numeracy Strategy examples.

•	Import 3 - Long Term Plans - Frameworks (Literacy and Numeracy) plus National Curriculum.

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•	Finish Word and Spell Check

•	Insert STPlan - First weekly/session plan.

•	Copy STPlan - Detail for next week

•	Copy All your STPlans - Subject Teacher

•	Edit STPlan Detail 1

•	Create STPlan 1 - using the Lite version

•	Create STPlan 2 - using Long & Medium Term Plans

•	Edit STPlan Detail 2

•	LT and MTPlans - Subject Coordinator

•	Plan Detail - Apearance

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•	STPlan Output - options using Preview and Print

•	Class Teacher

•	Class Plan

•	Subject Plan

•	Subject Teacher

•	Teacher Plan

•	Timetable

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The following require the Standard Plus or Full version and are accessed from the Short Term Plan window:-

•	Entering a pupil group

•	Pupil Registration

•	Attainment

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The following requires the Thesaurus/Dictionary database files to be installed:- (Download and use the free 'TheDictData' install program if required. The application 'TheDict4ME' also installs the required database files.)

•	Thesaurus 1 - Dictionary and Word Type search.

•	Thesaurus 2 - Sub string and From result search.

•	Thesaurus 3 - Unknown word (crossword puzzle) search.

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Insert First Plan

The following takes you through the steps of creating your first weekly/session plan initially from the Class Teacher perspective.

•	with focus on the Short Term Plan browse screen:-

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	the black triangle on grid left indicates plan selected with data also being shown in the Edit boxes. Note that one label next to an Edit box is highlighted to indicate record order, click on the Date label and note that records change their order in the grid.

•	move cursor over a navigator button and note the pop up tip, click Next record button, the black triangle on grid moves down also use scroll bar on grid right to change selected record.

•	click on the 'Read me - data guide' text to select the first record, when many records are stored, you would use any combination of the above simple controls to move from one record to another, note that the next record depends on data order.

•	select 'Record with blank detail' from the Insert menu, a record is created Plan No 1 but with your logon name (Teacher Name:- when using Free version see note1) and an historic date. These are defaults for your first plan that need changing.

•	use the Edit boxes to change data (see note2 for Plan No, note3 for Class) then click down arrow on right of Date edit box:-

•	select year text 1999 to reveal the year spin control, use button to increment to the correct year.

•	select month text July to reveal menu, select correct month.

•	click on the correct Monday date, the calendar closes and the date edit box shows selected value.

•	select the Detail button to show the subject text controls and continue with the Next tutorial or return to Tutorials Overview


Copy Plan for Next week

The following demonstrates copying a weekly/session plan using the imported sample data. (note:- plans available in C: as download or on CD).

•	with focus on the Short Term Plan browse screen select Date label and Last record, then select record to show the following  and prepare to copy as a basis to use for your next week's plan.

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	select 'Copy current record' from the Insert menu.

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	the program automatically updates the record as shown in the grid, select the Detail button and then select the English subject tab (in this case) to view plan text.

Note:-

•	Duplicating your plan for 'Next week' aids continuity, timetable and all subjects data is duplicated, 'roll over' subject matter is readily retained, and evaluations are 'on screen' to aid with differentiation.

•	As demonstrated above, Plan does not have to be yours originally, there is advantage in using a plan that has worked well for another teacher and pupil group, sharing the workload with colleagues can make a significant contribution to reducing the burden and could assist the student/NQT or the less confident.

Continue with the Next tutorial or return to Tutorials Overview


Copy All your Plans for Next week

The following demonstrates copying multiple plan records using the imported sample data. (note:- plans available in C: as download or on CD).

•	with focus on Short Term Plan browse screen select a record:-

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	select 'Copy All your Plans' from the Insert menu.

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	the program automatically inserts and updates the records as shown in the grid and all timetable plus subject data is duplicated; select the Teacher option from the File+Preview menu then Yes to confirm report for Teacher Plan No 131:-

(For display purposes the English text in this example has been reduced)

•	both Plan records are included in the output.

Note:-

•	if you take several classes for one subject, or any other combination, your plan for the week can be included in a single report;

•	there is no limit to the number of plan records per week, hence an extensive plan per session can be accommodate:-

•	the only downside to this method is the time to locate, say last terms Maths, using the scroll features of the grid;

•	there is a disc storage space overhead but due to our database architecture it's so small it's of little consequence;

•	plan retrieval time on your system could even be marginally quicker but again hardly noticeable;

•	it's really just a matter of preference.

•	separate reports can be produced for each subject/plan record.

Continue with the Next tutorial or return to Tutorials Overview


Insert Plan - Edit Detail

At startup PSHE is selected (to facilitate traditional attendance monitoring), select a subject tab to show details for the weekly/session plan.

A Short Term Plan may consist of one subject or multiple subjects. (which ever option is preferred, Printed output can be created for a single subject or even page 2 of 5 for say Numeracy/Literacy if required).

It is usually considered more convenient for a Class Teacher to enter activities for all subjects taken per week.

(To comply with the current DfES/QCA requirements a plan is to be produced for all foundation subjects as well as core subjects).

(Image shown is reduced vertically, program adjusts to VDU for max size)

The edit boxes may be used to change data (see note2 for Plan No, and note3 for Class and Plan 1 tutorial to help select date)

See Scroll Control prior to input of Plan detail.

See Appearance to change background colour.

Next tutorial - Lite or Next tutorial using Standrad version


Insert Plan - create using the Lite version

The following takes you through the steps of adding content to your weekly/session plan, after Plan 2 tutorial:-

Using Medium Plan Reports:-

•	With focus on your target Short Term Plan select Preview, from the Window menu, select Load icon and locate Schemes + Numeracy directory ( CD or download see note4 )

•	select a plan report (Ma6101 in this case - year 6 term1 and unit 01) then Open.

(Image shown is reduced for display clarity full VDU screen size available)

•	Full Numeracy scheme detail in weekly units, appropriate text can be input or referenced for Short Term Maths Plan. Includes Objectives, Activities and Outcome, select Close.

Using Compendium CD with National Curriculum and Scheme Of Work PDFs or downloaded Portable Document Files:-

•	Insert CD see note4. Program auto loads, (if set on your PC, else run BySchool.exe) the following is an extract of the program screen shown including the relevant options:-

(Image shown has been reduced considerably for display purposes)

•	select Science from the National Curiculum ( NC2000 ) Row ( or locate download file ):-

•	the program opens the file using Acrobat Reader, ( if you don't have a copy then it can be installed from the CD ).

•	select text, copy, return to STPlan window and Paste, (any format issues are resolved when text is saved and reloaded from the database).

•	select Science from the Scheme Of Work ( Schemes ) Row ( or locate download file ):-

•	the program opens Explorer to display files, select an appropriate topic ( file name sci6a in this case ) and double click to Open

•	the program opens the file using Acrobat Reader.

•	select text, copy, return to STPlan window and Paste, (any format issues are resolved when text is saved and reloaded from the database).

Continue by selecting Next tutorial or return to Tutorials Overview


Insert Plan - create using the Standard version

The following takes you through the steps of adding content to your weekly/session plan, after data import  and Plan 4 tutorial:-

•	with focus on your target Short Term Plan select, from the Window menu, the Medium Term Plan option then  select the Browse button.

•	click the label Topic, to change the record order, then use the right scroll bar and/or the navigator buttons to browse through the database records until Year 6 Maths data is in view.

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	select Topic ID 6101, based on the Numeracy framework this is the first topic for Year 6 term 1 session 1.  (all examples have been correlated into the DfES/QCA prescribed units to avoid having to jump to multiple pages)

•	select the Detail button (double click on the slected record does same)

(Image shown is reduced vertically, program adjusts to VDU for max size)

•	select text in Activities column, right click to reveal popup menu and select Send to STPlan, the selected text is copied into the Maths Activities cloumn of the current Short Term Plan.

•	click in the Objectives column, right click to reveal popup menu and select 'Send to STPlan', as no text is selected, all column text is copied to the Objectives column of your Short term Plan.

•	use the Outcomes scroll bar to view content, select the differentiated outcome detail and send to Short Term Plan.

•	select the Browse button, use the right scroll bar to browse through the database records until Year 6 Science is in view, select Science 6101, then the Detail button. Click on each column in turn and select Send to STPlan, the full DfES/QCA Scheme of Work text is copied into the respective columns of the Science section of your Short Term Plan.

•	repeat the above paragraph steps for other subjects required, note that:- Literacy framework, Numeracy overview and National Curriculum data is available using the Long Term Plan window, the steps to transfer text to STplan are essentially the same.

•	select the Short Term Plan option from the Window menu, enter the keys Ctrl+P then Yes to confirm report for Class Plan No 130

(Learning Objectives data and window size reduced for display purposes )

•	Refer to Preview for controls, select Close and return to edit plan.

Note:-

•	Use the 'Send' function from Long and Medium Term Plan to automatically select the appropriate subject tab within your Short Term Plan resulting in a significant time saving. When returning focus to STPlan you can select the appropriate tab to view and edit the DfES/QCA duplicated text.

•	When using 'Send' from MTPlan to STPlan then the same data column is automatically selected, if you wish to move text between controls then you can use the Copy and Past function.

Continue by selecting Next tutorial or return to Tutorials Overview


Insert Plan - Edit Detail 2

At startup PSHE is selected (to facilitate traditional attendance monitoring), select the Maths subject tab to show plan details:-

•	refer to Scroll Control to add scroll bars using the Sbar control.

•	the four columns have the ability to scroll independently so as to maintain focus on the Learning Objective and/or Expected Outcomes whilst formulating Activities to be undertaken.

•	if you wish to maintain column/text synchronisation over and above the 25 lines visible when using full screen at SVGA resolution then there are a number of methods, all of which may be confirmed using the Preview facility

•	entering new lines with the return key can 'space' text vertically to acheive cross page alignment between cloumns, use the down arrow key to view additional text when not using scroll bars.

•	avoid using the space bar and wrap feature to arrange text vertically, (some printer drivers do not replicate the screen space width consistantly, it's varied for presentational purposes, hence print varies).

•	do use the space bar to indent text on a line, (tab key values are not treated consistently by all systems and printer drivers, plus it is used for switching between on-screen controls. If tabs are inserted, preview responds by showing a graphic rather than replacing the value with spaces).

•	using the underline key to input a section line enables some standard formats to be efficiently replicated, however please refer to the Read me - format Maths1 to 5 record entries from the sample data on column alignment and some historic issues.

•	whilst the program can handle fixed formats they are not recommended, focusing on Objective and Outcomes is the key, not "does it fit in the boxes on just one page"; please reconsider if you are restricting session content, group activities and differentiation just because the text doesn't fit into some preconceived format. Surely, plans need to be accurate, tailored and complete to facilitate your delivery of the National Curriculum to your pupils.  The idea is to quickly create document(s) that are easy to use, under pressure, in the classroom. OK so we should stop preaching - it's your choice.

Continue by selecting Next tutorial or return to Tutorials Overview


Which Topic and when ?

Whilst the Numeracy Framework specifically answers the above question and a number of  DfES/QCA Schemes of Work provide guidance so as to provide for meaningful cross-curricular links, the roll of the subject coordinator is still fundamental in subjects such as Science and the foundation subjects.

Provision and management of resources is often a controlling factor and thus a Long Term strategy, relating to the more detailed Medium Term Topics, is often considered necessary to maintain school effectiveness and efficiency.

The following is an simple but effective example using the the sample MT and LT data, select Long Term Plan from the Window menu, use right scroll bar or navigator to show Science entries:-

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	Records are shown for each Term/Key Stage/Class for a Primary School, select record for Year 5/6 (combined age group class), then Detail:-

(Image shown is reduced vertically, program adjusts to VDU for max size)

•	the Medium Term Plan Topics are listed which are to be covered, within the Term, by the Year 5/6 class (of course, more detailed instructions and/or plans may be included in LTPlan, there is no text limit);

•	select Medium Term Plan from the Window menu;

•	select Topic label to change record order, then Browse and use right scroll bar or navigator to show Science entries (there are in excess of 350 topic entries for science, 7510 is near the end so selecting Last record and scroll up is quicker. Tip if you click and hold the mouse button down on the scroll bar track above or below the mid movable button then the grid pages throught the database records quickly, just release when chosen subject records come into view) :-

(Image shown is reduced vertically, program adjusts to VDU for max records)

•	select TopicID 7510 and then the Detail button;

(Image shown is reduced vertically, program adjusts to VDU for max size)

•	if you Click on each column in turn and select Send to STPlan, the full Scheme of Work text is copied into the respective columns of the Science section of your Short Term Plan.

•	refer to the tutorial Create STPlan 2 for a more detailed steps.

Note:-

•	The 40 record entries covering the Science Scheme of Work that preceded the DfEE/QCA Scheme is currently retained in the database, as requested, for reference purposes.

•	The above example uses an entry from the old scheme, which is still relevant for demonstration purposes, but:-

•	It is recommended that the updated DfES/QCA Schemes Of Work included in the database be introduced, resources permitting, so as to maximise the effect of a standardised scheme including the improved cross-curicular linking.

•	The above shows a sample of the Science Medium Term Plans

•	DfES/QCA Schemes Of Work are retained with an overview record then multiple session records, which faithfully replicate the original data, to facilitate their inclusion within your weekly/session plans

Continue by selecting Next tutorial or return to Tutorials Overview


Appearance - Detail

The following takes you through the steps of changing the edit control background color to customise Appearance.

•	right click on desktop, select Properties (or select Control Panel form the Start+Settings menu then Display).

•	select Window for the Item drop down menu

•	choose Color from the drop down selector.

•	select Apply, button then OK button to close.

•	if program is active, then select Exit from the File menu, program responds to system color change when started.

Continue by selecting Next tutorial or return to Tutorials Overview


Entering a Pupil group

The following takes you through the steps of entering a new Pupil group initially from the Class Teacher perspective.

•	obtain list with the Unique Pupil Numbers (UPNs) see note1

•	with focus on the Short Term Plan window and the appropriate Class and Plan No visible, select the PSHE subject Tab. see note2

•	select Pupil Registration from the View menu or by button, the 'Add now' confirmation dialogue that shows, select No.

•	using the Select Day panel choose 1 Monday and am to show:-

•	select the List button to exchange Select Day for Pupil grid and then select the Insert button to show:-

•	type UPN (Unique Pupil Number) and press tab key, program shows pupil details from the Pupil database automatically, if known, else just enter as a minimum the pupil's Surname then select tick button to post or X button to cancel edit.

•	to enter more pupils just select the Insert button and repeat the previous step. Repeat until all pupils are entered. see note3

•	addittional Pupil details may be entered at any time, including Pupil Photographs as illustrated in the Pupil Registration section. The data may also be viewed using Pupil data from the Utilities menu.

To enter group in a second subject within the same teacher's class:-

•	select, for example, Geog subject Tab

•	select Pupil Registration from the View menu, the confirm dialogue shows with the message 'Add now'

•	select Yes, a second  confirm dialogue shows with the message 'Pupil group not found, input from PSHE group'

•	select Yes, the pupil group are added to Geog

•	repeat the above steps, as appropriate, for all other subjects.

To enter a different group for Maths Set - see note4

•	If the pupil group has a significant proportion of class members then just procede as above in 'enter group in a second subject' then delete unwanted pupil entries and add new pupils

•	If the pupil group is substatially different then procede as per 'entering a new Pupil group'.

The above operations are generall only required once per year, for the regular activity please refer to the Pupil Registration and Attainment sections. Return to Tutorials Overview


Pupil Registration

Activated from View menu or from Short Term Plan window button, the screen enables subject/day/am/pm attendance of the pupil group including 'Dinners' to be quickly recorded.

Traditional daily am/pm data is usually recorded for class/group under subject PSHE, also recording core subject attendance along with attainment establishes a definitive pupil record confirming outcome for the key objectives detailed in your weekly plan. The data forms the basis of attendance, group attainment and benchmark reports.

School wide use of the program obviates the need for a Class based am/pm 'roll call' each day, a good time saving, with the first am/pm Set teacher completing the process whist the pupils do work on their own. Can also identify in a secondary school those who 'turn up' for registration and then 'disappear'.

Completing attendance data is a 'one click' operation if all present, just  select the All 0 button.

When initially entering the Registration screen the Day and am/pm is set from your PC's internal Date/Time control and if records do not exist for the chosen Subject group then a Confirm dialogue box shows to ask if to Add now for the specified day and am/pm.  Select No if unsure or day/am/pm incorrect or Yes if correct.

If No then:-

•	The pupil group list, adjacent to absence category, can be toggled with the Day selector by selecting the List button.

•	If entering the previous am data then select Day and am/pm then select the All 0 button. The confirm dialogue shows with chosen Day and am, select OK. Similarly attendance may be entered by first chosing another 'Plan No' for a previous week.

If Yes then just select the All 0 button.

Remember: - adding the pupil group duplicates the list from the last session and enters a blank (unknown) for attendance (Ab in pupil list). Selecting the All 0 button changes the record to a zero to indicate present, however the group may be processed individually.

Using the All m button (All diner Money paid) operates similarly. Fields within the pupil list grid may be edited.

If a pupil is absent then select the pupil using the listing controls or the top navigator control (correct name and photo shows) then select absence category from the panel. These absence definitions may be customised using Absence from the Utilities menu. Repeat for other absent pupils.

Moving the cursor over an edit control, when using the program, reveals the tip/description of the controls expected contents, ie First name.

Processing absence individually - there are a number of occassions when performing the 'roll call' can be benificial and the pupil/student photo can be rather significant. (I'll not detail these, I'm sure you'll know, probably better than I, when to check individually).

Select 'First record' button from top navigator control then:-

•	View name and Photo, gain response as appropriate, then click on absence category;

•	Program moves to next pupil until end of list message, Repeat.

If a new pupil joins the group, from this day, then just use Insert button, type UPN (Unique Pupil Number) and press tab key, program shows pupil details from the Pupil database automatically, if known, else just enter as a minimum the pupil's Surname then select tick button to post or X button to cancel edit. If a pupil has left the group then click the delete button (-) from the navigator.

If New Pupil group the see Entering Pupil Group

Return to Tutorials Overview or Next tutorial - Attainment


Attainment

The attainment screen within the Short Term Plan window shows Pupil details, including Photo, for each member of the group and enables attainment levels to be entered for each subject/attainment target as well as grade, internal test results, national test and level (ie SATS) results. Click in the edit box under AT1 then click Level 5 to show:-

The relevant attainment level descriptions are automatically shown for the appropriate attainment target to facilitate the assessment process and assure accuracy.

Click on the label Level to show Attainment Target and Level Description Overview description.

Select New button to create a new record for the current weekly plan with previous level entries being duplicated,  click in the edit box under AT1 then click Level 5, if a pupil has acheived all requirements for level 4 and say 3 of the 4 for level 5 then enter 4.75 The result of regular testing/degree of understanding is entered in the A/test edit box (internal Assessment/test percentage result) etc.

Previous level allocation, including those for  previous years/teachers are accessable by incrementing the year/week grid, (ie 22 - above). Use the scroll down/up arrow controls to view more records.

The Grade result box may used to customise, along with descriptors, for Pupil Reports as well as for general record purposes.

Two examples in a Primary/Middle School system may be reading age in English and when Maths tab  selected pupil assessment of Numeracy objective understanding and outcomes.

Moving the cursor over an edit control, when using the program, reveals the tip/description of the controls expected contents, ie Special Educational Needs categorisation (SEN) or SATS results.

The data forms the basis of individual, group attainment and benchmark reports plus it forms the basis for automatic attainment level based Pupil Report generation.

If New Pupil group required then see Entering Pupil Group

Return to Tutorials Overview or Pupil Registration or Next


Short Term Plan - output

The following demonstrates Creating Report Output using the imported sample data. (note:- plans available in C: as download or on CD).

•	with focus on the Short Term Plan browse screen select Plan No label and Last record to show the following:-

(Image shown is reduced vertically, program adjusts to VDU for max records)

Continue with the Next tutorial or return to Tutorials Overview


Class Teacher - Plan output

From Plan selection tutorial position:-

•	select File menu, Preview, then Class Teacher;  select Yes to confirm report for Class Plan No 13 for Mrs Thompson:-

(Image shown is reduced for display purposes)

•	output shows three pages, the above is a section of page 3. All none blank Subjects from the single database record, planned by the 'Teacher Name', are appended to the report output.

•	refer to Preview Window for help with the button controls.

Continue with the Next tutorial or return to Tutorials Overview


Class Plan

From Plan selection tutorial position:-

•	select File menu, Preview, then Class;  select Yes to confirm report for Plan No 13 for Class 5/6Tho:-

(Image shown is reduced for display purposes)

•	output shows three pages as per the Class Teacher plan but Values/RE is added showing the 'Teacher Name' under the additional subject heading.

•	the Class report is created from multiple records, which may include different Teacher's Plans, the selected record is the primary record with other records completing omitted subjects.

•	refer to Preview Window for help with the button controls.

Continue with the Next tutorial or return to Tutorials Overview


Subject Plan

From Plan selection tutorial position:-

•	select Detail and then PE subject tab

•	select File menu, Preview, then Subject;  select Yes to confirm report for PE Plan No 13:-

(Image shown is reduced for display purposes)

•	output displays the school plan for PE for week 13, similar reports for every subject may be created.

•	the Subject report is created from multiple records, all records for the chosen week that include content for the chosen subject are included under the Teacher and Class name sub headings.

•	refer to Preview Window for help with the button controls.

Continue with the Next tutorial or return to Tutorials Overview


Subject Teacher Plan

From Plan selection tutorial position:-

•	select Detail and then English subject tab

•	select File menu, Preview, then Subject Teacher;  select Yes to confirm report for PE Plan No 13 for Mrs Thompson:-

(Image shown is reduced for display purposes)

•	output displays just PE Plan for selected 'Teacher Name' for week 13, similar reports for each subject may be created, refer to Subject report for a full school PE plan. (PE was chosen for display purposes, due to shorter content, however Literacy and Numeracy are the usual selection for this output type) .

•	the Subject Teacher report is used to create a single subject output from a Class Teacher record when multiple subjects exist, but also may be used to create a multiple Class report for a teacher that specialises in one subject.

•	select Maths tab and then Prior record navigator button twice to show class 6 Math 1 details.

•	select File menu, Preview, then Subject Teacher;  select Yes to confirm report for Maths Plan No 13 for Mrs Math:-

(Image shown is reduced for display purposes)

•	output displays PE Plans for all five Maths sets taken by the selected 'Teacher Name' for week 13.

•	If you select Subject from the File+Preview menu then output includes nine Class/set Maths Plans, that is, the Subject Teacher plus all Class Teacher's Maths plans in the sample data.

•	refer to Preview Window for help with the button controls.

Continue with the Next tutorial or return to Tutorials Overview


Teacher Plan

From Plan selection tutorial position:-

•	select Teacher label to change order then Last record button on the navigator to select Plan No 8 Class 5Tho Math 2.

•	select File menu, Preview, then Teacher;  select Yes to confirm report for Plan No 8 for Teacher Name:-

(Images shown are reduced for display purposes)

•	output displays page 1 and page 3 of the four page plan for selected 'Teacher Name' and week 8 with both the English and Mathematic session plan records included.

•	all Plan records and all their subjects are included in the report for the selected teacher and plan week number.

•	refer to Preview Window for help with the button controls.

Continue with the Next tutorial or return to Tutorials Overview


TimeTable

From Plan selection tutorial position:-

•	select File menu, Preview, then from Timetable for Class;  select Yes to confirm report for Timetable Plan No 13 in Class / Day Order:-

(Image shown is reduced for display purposes)

•	output displays the timetable for 5/6Tho for week 13 in Class / Day / Time order. Reports are created based on the current Order selected, so in effect there are twelve report variations available when used with multiple class/teacher full school data.

•	the timetable report is useful for resolving teacher availability as well as lesson sequence. These are particularly useful in a more complex subject orientated (secondary) school environment.

•	refer to Preview Window for help with the button controls.

Return to Tutorials Overview


Application Overview

School Plan Management (Plan4ME) facilitates the creation, modification, retrieval and presentation of word processed and graphical school planning documentation in a compressed database format, which follows the principal concepts and requirements for BS EN ISO9000 Quality system compliance.

Data compression is used to enable a significant amount of information to be retained and accessed quickly, including the updated complete schemes of work with graphics for all subjects and the full National Curriculum. The record sorting, export and import facilities enable document groups to be selected and transferred between PC's to facilitate home working.

STplans exported to floppy disk on your school system may be Imported, modified and printed using the FREE version on another/home based PC.

There is no program restriction as to the number of documents retained nor the number of user names.

Revised software and Plan data (including updated schemes of work) may be downloaded FREE from web site. Using Preview, previously saved school Plans/graphics/reports may be loaded, viewed and printed by all versions including the FREE version.

Pupil records, including attainment and attendance, are integrated within the extended version of the program with report and benchmark data being created and compared automatically to national tables.

Conceptual design is by Teachers for the Teacher and aims at being user friendly, however, a teacher's duties are not simple and so during normal program operation context sensitive help is available by pressing the function key F1. The Search for Help on . . . option in the Help menu enables keywords and individual words to be found within the support documentation.

School Plan Management features are available via three programs, Plan4MElite, Plan4ME and Plan4MEfull. There are a number of version categories which provide progressive functionality when using these programs.

WordFile, the word processor with nine different stages/faces to simplify pupil instuction, along with the  Thesaurus/Dictionary are integrated within all three programs, with WordBase being included from the Plan4ME.

Plan data is divided into Long,  Medium and Short Term Plan screens with 'send' facilities for data transfer, plus auto duplication facilities to ease the Plan/Evaluate/Re-Plan process and therefore obviate the need to rewrite or type copy from government/published data.

Scheme Graphics are auto accessed from plan documents when using the Presentation Manager.

For security and data integrity reasons registered access to the program is via a Password panel. Edit/delete facilities are only available if the Plan Teacher field and user name are identical, unless program accessed using the system administrator's 'Teacher Name'.  Names and passwords are created initially during Registration but thereafter passwords can be changed by the individual and new 'Teacher Names' can be issued by the system administrator. There is no limit set in the program as to the number of Teachers who can use the system.

When the Logon procedure is completed, initially the Short Term Plan  window is visible and access to the other windows, for example,  Medium Term Plan, Long Term Plan, WordBase, and  WordFile is via window menu selection or by use of the Next button. Subsequent use returns to the window in view when the program was last closed.

For details on Plan4ME and its uses, click the underlined text or the Index or Contents button of this 'Help' window and browse or search for the subject you are interested in.

For assistance see Getting Started, Basic Controls,  and Tutorials. If entering your own reference documents then an understanding of  Primary Keys and how to avoid key violation may help.


Summary of Versions

All inclusive introductory prices.

The following are the version categories:-

•	[2]-Lite

•	[4]-Standard, [5]-Standard Plus

•	[6] Full

•	[9 to F] Site-Network/Intranet

Complement your system with -  Pupil Report Management

Refer to Revisions, Delivery, Support and

view Upgrade/Order details or refer to:-

________________________________________

Byron Software and Quality Assurance Services

________________________________________

for latest: www.ByronSoftware.co.uk

email: Support4ME@ByronSoftware.co.uk

or use Phone / Voicemail : 0870 740 2635

        ( overseas 44 870 740 2635)

Contact:-  Neil Thompson  B.Tech. C.Eng. M.I.MechE. FIQA.

Engineering Council Registration No. 324531.

Quality Systems Assessors Certificate No. MFQ1308.

________________________________________


Beep
If Beep is checked then when the About panel or the Save prompt shows - a sound is made to attract the users attention.


addsect
Additional sections, such as Resources, NC and Cross-curricular links, Oral, Group, Main and Plenary, become sub headings within the main activity column as per DfES/QCA website data. New vocabulary and Assesment oportunities are generally sub section headings within the Learning Objectives and Expected Outcome columns respectively.


STforms
If you are constrained by University, School or other authority to use a particular landscape table/page layout for Short Term Plan weekly summary then you can use the program to Open/Covert the Word table/column form document and still use and take advantage of Plan4ME features to reduce the bureaucratic burden.

For example, the WordBase window facilitates the storage of table type rich text documents within the database thus overcoming the inevitable retrieval and naming convention problems.  Also the 'send' facility could be used to transfer objectives and/or full text from Long/Medium term plans to a table cell within a WordFile document.


cursor
The cursor is a movable graphic pointer on the visual display; moving the cursor allows the user to point to commands or screen positions.


caret
A caret is a graphic mark to indicate where something is to be inserted into a document.


ToolSpell
The ToolBar Spell button initiates the Subject Text Spell facility. Based on the spelling options selected, starting at the first word in Learning Objectives, ALL column/words are checked against words found in the Main and Custom dictionaries. If a word is not found then the Spell Check dialogue is shown.


ToolPreview
The ToolBar Preview button initiates Class Teacher output using the current record. Plan output is created for the specified  Plan No + Class/Group + Teacher.


ToolPrint
The ToolBar Print button initiates Class Teacher output using the current record. Plan output is created for the specified  Plan No + Class/Group + Teacher.


ListNote1
The use of Unique Pupil Numbers:-

•	 It is not imperative that you use these recently introduced DfES recommended long numbers for program function, some schools are still using just their own admission number. However, the number must be unique accross the whole school if full use is to be made of the data, you only have to type them once per group, so using UPN's is best.

•	If starting mid year there is an advantage in creating a Plan No entry for the first accademic week of the year so that if you want to add prior attainment, for example to show progression, it can be accomodated with the least effort.


ListNote2
Use of PSHE initially for a pupil group

The program includes an auto group transfer from PSHE so if you teach the class for two or more subjects but not PSHE it is still best to enter the group here first. Also traditional attendence is usually entered in this subject.


ListNote3
If a UPN is entered more than once then a Key violation message shows. Click OK and then click the cancel (X) button.


ListNote4
Entering a different group for English and/or Maths Set.

•	In many school systems, to be strictly accurate, a pupil group is described by the Class field value and so a Maths set would attract another plan record. However, the program has the capability of processing different pupil subject groups under the same Class description to facilitate the weekly planning and print process, either method can be used it's a matter of preference.

•	The Insert 'All your weekly plans for next week' option is designed for teachers with multiple weekly plan entries per week, such as a Subject teacher in a Secondary school.

Therefore the planning workload of either methology for pupil groups is rather similar with the main difference being print presentation.


InPnote1
When using Free version the image shown is the result if you complete the action before importing the sample data if after then:-

Based on the default Teacher field entry, the last plan was 8 so next Plan Number is 9, Class / Form entry is duplicated and Plan Date is incremented by seven days.


InPnote2
Plan Numbers initially need to be changed to any numeric value, such as Year/accademic week number to follow DfES guide or an abbreviation that is easier on the eye than 199901 or 200001.

Abbreviating the year (now the year 2000 problem is passed), can be made without any consequences so just 101 for year 2001 and week1 in September is acceptable, in term 2 January 2002 we would continue with 115 and for the new accademic year in September 2002 we would use 201 which maintains correct Plan order.

If you wish to allow for seperate record entries for each daily/session plan then you could choose one of the following methods:-

•	change the Class field entry to represent each day/session;

•	each subject can include many pages of output so Maths daily/sesion plans can be accomodated by print of say page 2 of 5;

•	you could add the day number so Plan No 1012 would represent year 2001, week1 and Tuesday of  the first week of term in September.

•	redefine the subject tabs (std plus or full version only) Plan4ME2 has User1 to User11 subject tabs that may be renamed for say Numeracy/Literacy daily sessions or any other addittional subject.

Most schools do not increment the 'Plan No' during holidays, so its weeks at school when a plan is required, however it's a matter of preference.

The above is recommended when your school does not have an already established system but any numbering system can be accomodated.


InPnote3
Class reference can be any alphanumeric value, the format adopted is a matter of preference and only affects the Class sort order.

If the school year has more relevance then choose to start with a number, ie Year/Teacher name abbreviation/Subject/Set number as appropriate.

A subject teacher may prefer grouping of plans for Browse purposes so start with the subject such as Maths 1, however to enable Preview and/or Print of Class activity in all subjects, for example when plans are created by different teachers, then Class data needs to be identical. The sample STPlans include 'real' examples of such use with Plan data being exported from home PC's and Imported to a single school PC.


InPnote4
The Numeracy scheme is available for Free download from the website, as are other schemes of work. All the subject Schemes of Work are available on the Compedium CD-£10.


DelST
After Importing the STPlan examples, if you don't wish to retain these records then it is often quicker to replace the database files rather than deleting records individually. Just move or delete the nine files STPlan.??? from the C:\BySchool (default install) directory and then copy these files from the BySchool directory on the CD or re-install the program to 'self repair'.


About

The About panel is selected via the Help Menu, it shows details of:-

•	Program and Version category

•	Copyright and Byron Software contact numbers

•	Licensed School Name and Serial Number