File menu - Overview

The following items are available:-

· New

· Open

· Save

· Send to WordFile

· Import

· Export

· Printer Setup

· Print Preview

· Print

· Exit

New

Open

Save

Located in File menu or as a button on the Toolbar or by using the shortcut keystrokes Ctrl+S or after a time period the Save reminder.

Saves/Posts any WordBase edit changes to your hard disk (hardsave). If your system is susceptable to operating system 'hangup' due to memory swap activity, print driver or other non compatability issues then 'hardsave' prior to Preview and Print or similar system request.

If your system is 'stable' then the automatic 'softsave' or selecting the 'tick' Icon button which also initiates a softsave, is all that should be required.

Send to WordFile

Opens a WordFile document containing a copy of the current database record.

Import

Located in File menu.

Used to import sample data, restore from a 'backup' disk and facilitates transfer of data between computers, ie home to office/school or office/school to home.

With focus on the WordBase window, documents are imported from 'floppy' drive A: to the database. Import data has to have been previously created using the Export option.

If no disk in the A: drive then 'Select Directory' dialogue is shown which also enables other/network drives to be selected. Double click on C:\ for 'backup' files created using the Export option, then select OK. The 'Files' window is purely for information, file selection is automatic.

There are two options to chose from:-

· Append only - Records that do not exist in the main database are added.

· Update and append - Records that exist in the main database are updated and those which do not exist are added.

Export

Located in File menu.

Used to create a 'backup' disk and facilitates transfer of documents between computers, ie home to office/school or office/school to home, when used with Import. The facility provides a distributed computing system which can operate within or out of office/school enabling documents to be correllated on a single PC.

With focus on WordBase, data is copied from the database to 'floppy' drive A:. The disc inserted in drive A: may be any PC formatted 'floppy' disc.

There are two options to chose from:-

· Create - New transfer files are created, deleteing any existing WordBase transfer files, any other files are unaffected, hence if there is insufficient space an error message is generated. Selected records are then copied and a message indicates when complete.

· Append - Selected records are then added to existing WordBase transfer files and a message indicates when complete.

If the application presents a write error message or does not confirm that documents are transferred, then check to see if the 'Windows Explore' program can read the disc. If it requires to be formatted an appropriate prompt is shown.

After making the above selection six further options are available:-

To file on A: drive

· Current document only - the one shown or record indentified in the Browse grid

· All your documents - all those belonging to the User logged on. If used with system administrator's identity then all are selected.

· All documents - all documents that are not marked private.

· Until Group change - selected records.

· Until Subject change - selected records.

To file on C: drive or network drive

· All your documents - all belonging to the User logged on. If used with system administrator's identity then all are selected.

Located in File menu, enables your Printer Setup details and appropriate Properties to be modified prior to creating printer output.

Located in File menu, the Print Preview option shows the Preview Window which enables document layout to be viewed prior to committing the document to Print.

Located in File menu, Print submits the selected document to the 'default printer' as defined within your operating system.

Located in File menu. Closes all windows and Exits the application.